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Permission to Enrol - immigration permission

The UK Government requires us to check that you have immigration permission or a status that allows you to undertake your studies in the UK. This page explains what you will need to show us to prove that you have immigration permission or a status that allows you to undertake your studies in the UK.

The information on this page does not apply to:

  • Britsh and Irish citizens;
  • European Economic Area (EEA) citizens who have arrived in the UK before 01 January 2021.

We are currently awaiting guidance from the UK Government on what documents (if any) we will need to retain for EEA and Swiss citizens.

For information about the enrolment process, deadlines and all the documentation you must provide, please see the enrolment section.

Information about September enrolment will be available from August and information regarding January enrolment will be available from December.

How do I provide the university with evidence of my immigration permission or status?

If we are required to keep evidence of your immigration permission, we will write to you after the start of term to request this.

When we write to you, will depend on when you arrive in the UK. We will write to you after the date you have told us you plan to arrive in the UK or the date that you have collected your student ID card (whichever is sooner).

Please make sure that, if your plans change, you keep your expected date of arrival up-to-date on MySIS so that we don't ask you for your evidence before you have arrived in the UK.

If your immigration permission does not cover all of your studies, we will write to you shortly before your immigration permission expires to ask you to send us evidence that you have made an immigration application that will allow you to stay in the UK and study at QMUL. 

If you do not provide evidence demonstrating that you have immigration permission or a status, which allows you to undertake your studies, we will terminate your registration and enrolment.

If you enrol without immigration permission that covers the whole of your programme of studies, you are confirming that you understand that:

  • If your immigration application (and any subsequent in-time administrative review) is not successful, you will have to interrupt or withdraw from your studies and return home.
  • If you have to interrupt or withdraw from your studies because your immigration application is not successful, you will be held liable for the fees for your programme for the whole academic year and you will not be entitled to any refund.

If you are not prepared to accept this risk, you should not enrol. If you do not wish to accept this risk, you may be able to ask the QMUL Admission Office to defer your place until the next intake.

Please refer to the situation, which applies to you:

I hold valid QMUL Student Route immigration permission for the course I intend to study. Can I enrol?

Yes. You can study the course(s) detailed on the CAS (Confirmation of Acceptance of Studies) you used to apply for your Student Route (formerly Tier 4) immigration permission. We will ask you to provide:

Evidence of your immigration permission

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

The UK Government will post your BRP to the address you specified in your immigration application.

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

You must collect your BRP card from the Post Office you nominated in your immigration application as soon as possible.

You must not attempt to collect your BRP card during any period when the UK Government requires you to stay isolated to prevent the spread of COVID-19.

To remind yourself of which Post Office you nominated, please see the Decision Letter given to you when the visa application centre returned your passport.

If you have been unable to collect your BRP by the time we contact you, we will ask you to provide your Decision Letter. We will make a note to contact you again when you have had time to collect your BRP.

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

EEA/Swiss citizens who have Student Route immigration permission

We are waiting for guidance from the UK Government to tell us which documents (if any) we must request from EEA and Swiss students who have Student Route immigration permission.

Please keep copies of any UK digital immigration permission, UK immigration stamps, stickers or cards (both sides) and evidence of your dates of travel into and out of the UK.

If you need to send us any of this evidence, we will write to you.

I hold valid QMUL Student Route (formerly Tier 4) immigration permission but it was issued for a programme of studies I have completed, can I enrol?

Yes. If you have completed a programme of studies at QMUL and your Student Route (formerly Tier 4) immigration permission for these studies has not yet expired, you can enrol.

You must submit a Student Route immigration application before your current immigration permission expires or within six weeks of enrolling (whichever is sooner).

We will ask you to provide the following:

Evidence that you submitted a Student Route immigration application before your current immigration permission expired or within six weeks of enrolling (whichever is sooner)

  • your Document Check-List

You can open your form and download your Document Check-List by clicking on the link in the e-mail the UK Government sent you when you started your application. The e-mail from the UK Government is sent from "noreply@visas-immigration.service.gov.uk" and has the subject "UK visa application: sign in details".

Evidence of the immigration permission that you held when you submitted your Student Route immigration application

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are confirming that you have not had a response from the Home Office. If you fail to respond to these requests, we will terminate your registration and enrolment.

I hold valid Student Route (formerly Tier 4) immigration permission but it was issued for a programme of studies I completed at a different institution (not QMUL), can I enrol?

No. If you are in the UK, you will have to submit a Student Route immigration application using a CAS issued by QMUL before you can study at QMUL.

I have submitted a Student Route (formerly Tier 4) immigration application with a CAS for my programme of studies at QMUL, but the Home Office has not yet made a decision, can I enrol?

Yes. You can study the course(s) detailed on the CAS (Confirmation of Acceptance of Studies) you used to apply for your Student Route (formerly Tier 4) immigration permission. We will ask you to provide:

Evidence that you submitted a Student Route immigration application before your current immigration permission expired

  • your Document Check-List

You can open your form and download your Document Check-List by clicking on the link in the e-mail the UK Government sent you when you started your application. The e-mail from the UK Government is sent from "noreply@visas-immigration.service.gov.uk" and has the subject "UK visa application: sign in details".

Evidence of the immigration permission that you held when you submitted your Student Route immigration application

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

Evidence of the date you arrived in the UK:

If you applied outside of the UK for your current immigration permission, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are confirming that you have not had a response from the Home Office. If you fail to respond to these requests, we will terminate your registration and enrolment.

I am not a British or Irish Citizen living in the UK and I do not have a Student Route (formerly Tier 4) visa, can I enrol?

It depends. If your immigration permission does not prohibit study at QMUL, you will be able to enrol.

Types of immigration permission that would prohibit you from studying at QMUL include:

  • Any Student Route (formerly Tier 4 student) immigration permission which you applied for on or after 05 October 2009 to study at another institution (not QMUL) where you are not continuing your studies at that institution.
  • Visitor immigration permission issued before 01 December 2020

Examples of immigration permission which would allow you to study at QMUL:

  • Immigration permission as a dependant (husband/wife/partner/child) of someone in the UK
  • Immigration permission under Tiers 1, 2 or 5 of the Points Based System
  • Those who have or would be eligible to apply for EU settled or pre-settled status

We will contact you via email to ask you for evidence of the above at which point you will need to provide the following documents electronically:

Evidence of your current immigration permission

  • valid immigration sticker, stamp or certificate in your passport or travel document; or
  • valid biometric identity document confirming your immigration status (such as a Biometric Residence Permit or an Asylum Registration Card)

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

I am a non-EEA national living in the UK as the family member of an EEA or Swiss national

If you are the family member of an EEA or Swiss national living in the UK and you do not have settled or pre-settled status or immigration permission in your own right, please contact immigrationcompliance@qmul.ac.uk. We will provide you with further information about establishing that your status will allow you to undertake your studies.

I have an immigration application pending in another category (e.g. dependant, Tier 1, Indefinite Leave to Remain), can I still enrol?

It depends. If your previous immigration permission did not prohibit you from studying at QMUL and you submitted your immigration application before that immigration permission expired, you will be able to enrol and continue to study while your immigration application is to be decided (including any in-time appeal or administrative review).

We will contact you via email to ask you for evidence of the above at which point you will need to provide the following documents electronically:

Evidence of your identity

You will need to provide:

  • valid passport; or
  • valid travel document

Evidence of your previous immigration permission

  • valid immigration sticker, stamp or certificate in your passport or travel document; or
  • valid biometric identity document confirming your immigration status (such as a Biometric Residence Permit or an Asylum Registration Card)

Evidence that you have submitted an immigration application

You will need to provide:

  • if you have submitted an on-line application, your "document check-list"
  • if you have submitted a paper application, evidence of the date you posted your application to the Home Office (e.g. your Special Delivery receipt from the Post Office) and the letter from the Home Office confirming receipt of your application.

Evidence of the date that you arrived in the UK:

  • if you entered using an e-gate or via the Republic of Ireland you will need to provide your flight ticket/boarding pass (original, print at home or mobile); or
  • if you did not enter using an e-gate and did not enter via the Republic of Ireland, you can provide the UK Immigration Officer's date stamp in your passport.

If you applied for your current immigration permission inside the UK, you do not need to show evidence of the date that you arrived in the UK.

Enrolment Risk Waiver

By enrolling without immigration permission that covers the whole of your programme of studies, you are confirming that you understand that:

  • If your immigration application (and any subsequent in-time administrative review) is not successful, you will have to interrupt or withdraw from your studies and return home.
  • If you have to interrupt or withdraw from your studies because your immigration application is not successful, you will be held liable for the fees for your programme for the whole academic year and you will not be entitled to any refund.

If you are not prepared to accept this risk, you should not enrol. If you do not wish to accept this risk, you may be able to ask the QMUL Admission Office to defer your place until the next intake.

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are just confirming that you have not had a response from the Home Office. If you fail to respond to these requests, your registration and enrolment will be terminated.

Original document at the Home Office

If you do not have your passport or travel document and evidence of your immigration permission because you have already sent these to the Home Office, we will accept high quality colour photocopies of your documents. If you are providing a copy of a biometric residence permit or asylum registration card, please make sure you have copies of both sides.

If you did not take high quality photocopies of your documents before you sent them and can't obtain copies from elsewhere (e.g. from your previous academic institution), the QMUL Immigration Compliance Team may, with your permission, be able to request copies from the Home Office. Please note, requesting documents from the Home Office may take some time and this could delay your enrolment.

I hold visitor immigration permission, can I enrol on this even though my course is longer than six months?

No. If your course is longer than six months that you must obtain a CAS and apply for Student Route (formerly Tier 4) immigration permission to enrol.

I hold visitor immigration permission and my programme of studies is shorter than my immigration permission. Can I enrol?

Yes. You can enrol provided you can complete your studies within you grant of immigration permission.

 

I am not sure if my immigration permission allows me to study at QMUL

If you have read the information above and are not sure if your immigration permission allows you to study, please contact the QMUL Immigration Compliance Team

In your email, please include a copy of your passport details page and a copy of your most recent immigration sticker, stamp, card or document from the Home Office confirming your status. 

If you hold more than one nationality, please provide evidence for each nationality you hold.

If you have an in-time immigration application, which is still to be decided (including any in-time appeal or administrative review), please provide evidence of this (e.g. correspondence from the Home Office or Tribunals Service). 

Original evidence of your academic qualifications

If you have not already provided us with a verifiable, colour copy of the required original qualification certificates, we may contact you to ask that you provide these. What documents we need to see will be communicated to you through the pre-enrolment process.

If your qualifications are not in English, the original must be accompanied by a fully certified translation by a professional translator/translation company. This translation must include:

  • details of the translator/translation company's credentials; and
  • confirmation that it is an accurate translation of the original document; and
  • the translator/translation company's contact details

It must also be dated and include the original signature of the translator or an authorised official of the translation company.

If you have not yet been issued your certificates at the time of enrolment, please bring a notification slip or pass list.

It is essential that you provide original documentation where possible; if unavailable, we can accept photocopies that have been stamped and signed by the awarding institution or body.

If you have any questions regarding your qualifications, please contact the Admissions Office on +44 (0)20 7882 5511 for UG students and +44 (0)20 7882 5533 for PG students, or by email: admissions@qmul.ac.uk.

This guidance is very important as the university may NOT be able to fully enrol you if you do NOT present us with your original documentation at the point of enrolment or before.

Academic Technology Approval Scheme

If you are not a national of the European Economic Area, Switzerland, Australia, Canada, Japan, New Zealand, Singapore, South Korea or the USA and are studying certain postgraduate and research programmes (and undergraduate programmes leading to a postgraduate qualification), you will need to obtain ATAS (Academic Technology Approval Scheme) clearance before you can enrol on your programme of studies. If you will be applying for Student Route (formerly Tier 4) immigration permission, you will need to obtain ATAS clearance before requesting a CAS from the university.

You should not need to provide a copy of your ATAS clearance certificate at enrolment as this will be checked by our Admissions Office before you are cleared to enrol.

For more information on ATAS see: https://www.gov.uk/guidance/academic-technology-approval-scheme