During the academic year prior to the expiry of a collaborative agreement, there will be a review of the collaborative arrangement that will lead to a decision on whether to re-approve the arrangement for a further term, or to withdraw from the provision.
The process for considering and approving the renewal of agreements should reflect the risk levels associated with the partner and collaborative activity. In most cases, this will mean that low-risk activities will be renewed at Faculty level, and high-risk activities will be renewed at Partnerships Board. Exceptions to this are where changes to the nature of collaborative activity with a partner are proposed (which may need a new agreement altogether) or where there have been significant changes to the risk levels associated with a partner (e.g. an increase in geopolitical risks associated with a particular country).
Schools and Institutes should take account of the risk frameworks when preparing to renew activities, and should consult with ARCS where there are queries regarding the risk level, due diligence, and approval process.
In the case of low risk activities, the renewal process is as below:
In the case of high risk activities, the renewal process is as below:
Following the review, decisions reached on renewal, extension or termination of the agreement should be communicated promptly to the partner institution. This will be particularly important in the case of termination, given the formal period of notice required.
Copies of all renewed or extended Memoranda of Agreement should always be sent to ARCS and (for international partners) either the Global Opportunities team or the International Partnerships Office.