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Directorate of Governance and Legal Services

Academic Development

This page provides information for staff on the annual deadlines and processes for module and programme development.

Deadlines in 2023/24

Below are the deadlines for key academic development tasks in 2023/24:

Task  Deadline 
List of all new programme titles for which Part 2 Proposal Forms are expected to be submitted during the 2023/24 Taught Programmes Board (TPB) meeting cycle. 1 November 2023

TPB Part 2 paperwork submission deadline for the following:

PGT programmes to be delivered from Sept 2024

UG programmes to be delivered from Sept 2025.

1 December 2023
Deadline for the submission of :
  • Module Proposal Forms
  • Module Amendment Forms
  • Module Withdrawal Forms
  • Programme Amendment Forms & associated Programme Specifications
  • Programme Suspension/Withdrawal Forms*
  • Programme Title Changes*

These amendments require the input of Marketing and Communications and the approval of Faculty.

11 December 2023
Module preselection spreadsheets, confirming which modules are to be taught in 2024/25, together with the remaining Programme Specifications for all taught provision. 15 January 2024

Exceptional deadline for submission of Module Amendment Forms relating to changes in assessments and/or Learning Outcomes (if required). * 

*Module assessment changes should be considered by Education Committees throughout the year and submitted to DGLS shortly thereafter.

22 July 2024

The above deadlines have been set to allow sufficient time for oversight, updating module and programme records, and for downstream administrative processes to take place. Schools/Institutes are strongly encouraged to submit documentation before these deadlines where consideration and approval has been obtained.

The Directorate of Governance and Legal Services (DGLS) cannot guarantee that anything submitted after the above deadlines will be processed.

All academic developments must be reviewed by the relevant Education Committee prior to being submitted to DGLS. The signing of the forms by the Head of School / Institute and/or Director of Education confirms that the form has been approved by the Education Committee. All Programme Specifications should state the date they were approved or amended by the School/Institute Education Committee.

All forms must be completed in full and signed by either the Head of School/Institute and/or the Director of Education (where the Head of School / Institute has delegated their authority). Any unsigned or incomplete forms will be sent back to the School / Institute and DGLS cannot guarantee that they will be processed if completed versions are then submitted after the deadline.

Staff completing forms in Schools / Institutes are asked to note the points below:

  • When submitting multiple forms for the above deadlines, please also supply a table or spreadsheet of files submitted (listing the names and codes of the programmes and/or modules, and the type of form). This aids in processing the forms and ensures that everything has been recevied.
  • Schools/Institutes must ensure that Part One Programme Forms have been endorsed, and have the approval of Faculty prior to submission to DGLS.  Work should not begin on the Part Two paperwork submission until approval has been received and the Part One submitted to DGLS.
  • Part 2 Proposal Forms submitted by 1st December 2023 will be considered at the 17th January or 14th February 2024 meetings of Taught Programmes Board. The deadline for both of these meetings is 1st December 2023. DGLS and the Chair of TPB will determine which proposals will go to which meeting.
  • DGLS requires a full set of programme specifications for all 2024/25 provision.  An updated Programme Specification must accompany all Programme Amendment Forms.  Checked and confirmed Programme Specifications must accompany the Module Preselection Spreadsheets (MAV return) for programmes not requiring any amendment.

Guidance and contacts

The Directorate of Governance and Legal Services (DGLS) supports Schools / Institutes in the development of programmes and modules and coordinates the work of Taught Programmes Board. For advice on taught programme development, including preparing and submitting proposals to TPB, then please contact

  • Faculty of Humanities and Social Science: Laura Bonsall
  • Faculty of Science and Engineering, and Faculty of Medicine and Dentistry (UG): Dr Tuija Knowles 
  • Faculty of Medicine and Dentistry (PG): Alice de Havillan 

Queries concerning programme/module set up in SITS, should be raised with the Academic Model Team via the mySIS helpdesk.

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