End of Year Dates

• 19 November – PSLT Recruitment Panel: Oleeo must be approved at Tier 2 by 5pm on 16 November for consideration at panel on 19 November.
• 2 December – PSLT Recruitment Panel: **This is the last PSLT recruitment panel for December recruitment campaigns** Oleeo must be approved at Tier 2 by 5pm on 30 November for consideration at the 2 December panel
• 17 December – PSLT Recruitment Panel:  Oleeo must be approved at Tier 2 by 5pm on 14 December.  Roles approved at this panel will be advertised in January 2027

• Opportunities must be approved on Oleeo at Tier 2 by 5pm on 7 December 2026. Recruitment requests received after 5pm on 7 December will not be progressed to external advertising until after the return from Christmas break (week beginning 4 January).
• Please note that where opportunities for live advertisement are received on/before 7 December and discrepancies are identified, the Oleeo opportunity will be returned to the hiring manager for review. This delay in final approval, may impact the ability to advertise roles within the deadlines.   

• December payday is 22 December 2026. 
• The departmental deadline for the December payroll is 5pm on 25 November 2026.  In order for staff to be paid in December, the following prerequisites must be met:
  • Oleeo opportunity approved at Tier 2
  • Pre-employment checks complete
  • Start date booked
• The departmental deadline for the January 2027 payroll is 5pm on 17 December 2026. 

* Note new starters with a start date of 4th January 2027 must have been completed their pre-employment checks and had the unconditional contract issued by 17 December.  This gives the individual the opportunity to review the contract, raise any queries and for these queries to be answered.

• For staff to be paid on 22 December 2026, the Oleeo Contract Variation request must be approved at Tier 2 by 25 November 2026.
• For staff to be paid on 22 January 2027, the Oleeo Contract Variation request must be approved at Tier 2 by 17 December 2026.

• Timesheets will need to be submitted and approved by 5 December 2026. Any timesheets submitted after this date will be included in the January 2027 pay cycle.

• For staff to be paid in December 2026, the Oleeo Bulk Engagement request must be approved at Tier 2 by 10 November 2026.
• For staff to be paid in January 2027, the Oleeo Bulk Engagement request must be approved at Tier 2 by 3 December 2026.

• The last CoS assessment board for the year will be on Tuesday 15 December.  Please ensure that if you are making a CoS request in December for a start date in 2027, all necessary documentation is provided by 5pm on Friday 4 December.
• Please ensure all visa reimbursement and loan claims forms are received by 5pm on 9 December.
• The immigration team aim to answer and close all urgent email queries on or before the 18 December. 

Should you have any concerns regarding meeting these deadlines please contact the following person/s immediately:

HR Recruitment Team:  Khaleda Shahid k.shahid@qmul.ac.uk & Claire Young c.young@qmul.ac.uk for:

• Professional Services Recruitment
• FMD Recruitment
• HSS & S&E Recruitment

HR Operations Team: Shivam Amin shivam.amin@qmul.ac.uk & Sarah Condron s.condron@qmul.ac.uk for:

• Professional Services Contract Variation requests
• FMD Contract Variation requests
• HSS & S&E Contract Variation requests

Immigration Team:  Tahmid Choudhury/Yingqi Huang hr-staff-visas@qmul.ac.uk