The Council Secretariat is the owner of the Colette Bowe and Martin Harris Rooms in the Queens' Building. When the room is not in use by the Council Secretariat, it may be booked out by academic or professional services departments for meetings and events. The Council Secretariat reserves the right to cancel bookings where a meeting of Council or one of its sub-committees needs to convene at short notice, or another meeting or event deemed of greater importance to Queen Mary business requires the space. The decision of the Council Secretariat to interpret the criteria and authorise use of the Colette Bowe and Martin Harris Rooms is final.
Enquiries about room availability and requests to book can be made through the Council Secretariat at firstname.lastname@example.org.
Responsibilities of users
The Council Secretariat is not a comprehensive room booking service, but owns responsibility for booking the Colette Bowe and Martin Harris Rooms as it closely linked to its work in co-ordinating the business of Council and its sub-committees.
The individual making the booking is responsible for the following:
Security (who are based in the Queens' Building reception area) will be able to unlock the room for you.
The adjoined Martin Harris Room is suitable for serving catering, should you require it.
Any damages or specific cleaning required as a result of a meeting or event will be charged to the relevant cost-centre.
Equipment in the Colette Bowe and Martin Harris rooms
The room has a large Visual Display Unit (VDU) which is equipped with a camera and microphones. It can be operated using the tablet at the front of the room. You can either sign in directly to the VDU using the 'PC' setting or choose to connect your laptop. For further support contact email@example.com.
Both rooms have a wired Ethernet connection which requires authentication using an IMAP account.
The Colette Bowe Room can hold 40 delegates Board room style.
The Martin Harris room can hold 10 delegates Board room style.