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Faculty of Medicine and Dentistry

Visiting Students' Elective Programme

Visiting Students' Elective Programme

Visiting Students' Elective Programme

The Visiting Student Elective Programme is currently closed. To find out when the next application round is, please see the 'Dates & Availability' tab, further down the webpage. 

 

Please email smd-incoming-electives@qmul.ac.uk if you have any questions that are not answered on this page or via our FAQs.

 

 

What is the Visiting Student Elective Programme?

The Visiting Student Elective Programme offers short term, observational placements, for UK and International medical students, in their final year of study. Students are placed with a consultant team working within our partner NHS hospitals and spend their time shadowing and experiencing typical days in a specific medical specialty.

Our Partner NHS Hospitals

The Barts Health NHS Trust are a group of five hospitals who provide a vast range of clinical services to people in East London and beyond. Further information about the Barts Health NHS Trust can be found via their website - Barts Health

The Princess Alexandra Hospital NHS Trust provides a full range of general acute, outpatient and diagnostic services to people living in West Essex, East Hertfordshire, the towns of Harlow, Bishop’s Stortford & Epping. Further information about The Princess Alexandra Hospital can be found via their website - Princess Alexandra Hospital

Pre-hospital Care and Emergency Medicine - Our Pre-hospital Care and Emergency Medicine Elective Placements are administered in exactly the same way as our other specialties. For further information about Pre-Hospital Care & Emergency Medicine, please visit -  Medical Students | London's Air Ambulance (londonsairambulance.org.uk). Please note that this elective will no longer be taking place from January 2025.

Electives Information

The Visiting Electives Programme opens for applications 3 times a year. The time you should apply depends on when you would like to undertake your Elective Placement. The application round is for applicants to complete the online application form and make the payment required.

Application attempts made outside of these times or arranged with a consultant without making an application or paying fees, would not be considered. If you have already approached an individual, you can provide this on your application.

We also do not allow for any overlap of dates or split Elective Placements, nor re-application if you are unsuccessful or withdraw at any point during the Electives process. Unfortunately, we do not currently participate in the Erasmus+ programmes.

We make every effort to accept as many Elective Students as possible, however as Placements are limited, not all applicants will receive offers, or be placed within their first choice of specialty. Applications are reviewed in the order received on a first come, first served basis and availability depends on the popularity of a particular specialty, as well as consultant availability.

 

 

Applicants must meet the following criteria to be eligible for an Elective placement:

  • Are in your final year of Medical School at the time of your Elective Placement
  • Are studying at a Medical School that is listed on the World Directory of Medical Schools
  • Are in good standing at your Medical School and are able to provide a letter of recommendation
  • Can meet Occupational Health & DBS/Police Check requirements
  • Have the appropriate immigration permission.
  • Have the appropriate Medical Indemnity Insurance

Due to the volume of applications we receive, you would need to ensure that you include the following documents with your application upon submission. Failure to do so, will result in your application being immediately rejected.

Please refer to the below, our FAQs and the Electives Handbook [PDF 523KB] before applying, for more detailed information on what is required.

  • Academic Transcript 
  • Academic Reference
  • Enhanced DBS Certificate/Police Check 
  • English Language Certificate
  • Occupational Health/Vaccination Requirements 
  • Passport

All required documentation must be received via the online application form. If you have any issues with the form within the application round, please email smd-incoming-electives@qmul.ac.uk in the first instance.

IMPORTANT NOTE: All elective placements are offered purely for observational purposes, in order to comply with occupational health and immigration requirements.

Once you have submitted your application, this will be processed by the Electives Team at Queen Mary, University of London. This is to ensure that if successful you'll have access to QMUL services and facilities during your placement. 

On your application, you are required to select five specialties within the Hospital Trusts we have to offer. Once the initial assessment is complete, your application will then be forwarded to relevant hospital staff who, where possible, will allocate you to the specialty of your choice, by contacting the relevant consultant. If your first choice is not available, we will endeavour to allocate you to your alternative choices. Please refer to the 'Dates & Elective Availability' tab regarding the minimum and maximum period lengths and ensure that you select five different specialties as explained above.

If the consultant agrees to accept you, an official email will be sent to you confirming you are a successful applicant for the elective placement, to which you will have 10 working days to accept or decline. 

This confirmation email will include information with important details and deadlines to be adhered to in order to undertake an Elective Placement with us. Failure to accept and adhere to the confirmation requirements may result in your Elective Placement being delayed or offer being withdrawn. The School reserves the right to withdraw its offer to you depending on medical or immigration advice.

Upon the acknowledgement of acceptance, a further email will be sent to you, inviting you to pre-enrol, closer to the time of your placement. This process requests preliminary contact information from you which helps speed up the enrolment process on your first day. Students will not be allowed to attend an Elective Placement until they have received clearance from the Occupational Health Team and have been fully enrolled.

It can take up to 6-8 weeks for us to confirm an Elective Placement, post the application round closure and acknowledgment of receipt. We have put in place decision deadlines, so you know approximately what the latest date that you’ll hear from us. Due to the volume of applications, it may be that a decision is not received by the decision deadline, however this will be communicated to you as early as possible.

Applications Open

Applications Close

Decision Deadline

19th August 2024

25th August 2024

25th October 2024

21st October 2024

27th October 2024

27th December 2024

9th December 2024

15th December 2024

14th February 2025

Elective Placements must start on a Monday and end on a Friday and are offered for the following period lengths from the following NHS Trusts:

  • Barts NHS Health Trust – Minimum 2 weeks, maximum 4 weeks in length
  • Princess Alexandra Hospital – Minimum 2 weeks, maximum 8 weeks
  • Pre-Hospital Care & Emergency Medicine is currently suspended and will no longer accept elective placements from January 2025

Barts Health NHS Trust are taking on students for a maximum of 4-week Elective Placements. Elective Placements must start on the first date of each block listed below. Inductions will only occur on these dates. Elective Placements can be finished earlier than the below end dates.

The Trust are not in the position to accommodate split Electives, date overlap or students whose Elective Placement falls outside the application periods. Please note that only 25 Elective places are available for Barts Health NHS Trust, for each application round.

Elective Placements at Barts Health NHS Trust are as follows:

  Placement Dates Applications Open
Block 1 6th January 2025 - 31st January 2025 19th August 2024
Block 2 3rd February 2025 - 28th February 2025
Block 3 31st March 2025 - 25th April 2025 21st October 2024
Block 4 28th April 2025 - 23rd May 2025
Block 5 2nd June 2025 - 27th June 2025 9th December 2024
Block 6 30th June 2025 - 25th July 2025

Barts Health NHS Trust are not accepting Elective Placements between the months of August – December.

Princess Alexandra Hospital are taking on students for Elective Placements between 2-8 weeks. Placements must start on any Monday within the blocks listed but must finish on a Friday. 8-week placements can be taken at any time during the Blocks listed but must not overlap.

The Trust are not in the position to accommodate split Electives, date overlap or students whose Elective Placement falls outside the application period.

Elective Placements at Princess Alexandra Hospital are as follows:

  Placement Dates Applications Open
Block 1 10th March 2025 - 2nd May 2025 19th August 2024
Block 2 12th May 2025 - 29th August 2025 21st October 2024
Block 3 1st September 2025 - 26th September 2025 9th December 2024

Princess Alexandra Hospital are not accepting Elective Placements between the months of October and February.

Upon submitting your application, you will be directed to make payment for the Administration Fee. Payment is to be made during the application rounds, payment received outside of these times will not be considered. Please note that the fee must be paid online via the correct channel.

We cannot accept cheques or bank transfers, nor do we accept applications where payment is not made or paid for via the correct payment channel.

The elective fee is made up of a £300 administration fee, and a £550 standard elective fee for 2-4 weeks. Additional weeks up to 8 weeks are charged at £50 per week.

The Administration Fee is non-refundable, but you may be eligible for a Placement Fee refund if you are unable to attend.

The Placement Fee is required once we have made an offer of placement to you.

Please review our Incoming Elective Refund Policy [PDF 190KB] for further details.

The grid below should help you work out how much you need to pay. 

Length of Stay Administration Fee (non-refundable) Elective Fee Total to Pay
2 weeks £300 £550 £850
3 weeks £300 £550 £850
4 weeks £300 £550 £850
5 weeks £300 £600 £900
6 weeks £300 £650 £950
7 weeks £300 £700 £1000
8 weeks £300 £750 £1050

Incomplete applications received will be rejected automatically and you will lose the £300 Administration Fee.

The upcoming application round will open on Monday 21st October 2024 at 10:00AM (UK Time) and close on Sunday 27th October at 15:00PM (UK Time), for placements between March - April 2025 (Barts Health NHS Trust only) and May-August 2025 (Princess Alexandra only).

Apply

You may apply for Electives in the following specialties within the following Trusts:

Barts Health NHS Trust:

  • Allergy Medicine
  • Cardiothoracic Surgery
  • Clinical Pharmacology
  • Endocrinology
  • Hepatology
  • Intensive Care Medicine
  • Microbiology
  • Neurology
  • Neurosurgery
  • Obstetrics and Gynaecology
  • Orthopaedics
  • Paediatrics
  • Renal Medicine
  • Research - Cardiovascular Medicine
  • Trauma Surgery
  • Urology

Princess Alexandra Hospital:

  • Acute Medicine
  • Breast Surgery
  • Dermatology
  • Endocrine
  • ENT
  • Medical Education
  • Ophthalmics
  • Palliative Care
  • Pathology (Cellular & Histopathology)
  • Respiratory
  • Trauma & Orthopaedics

The following specialties are offered at both NHS Trusts:

  • Anaesthetics
  • Cardiology
  • Emergency Medicine
  • Gastroenterology
  • General Surgery
  • Intensive Care
  • Oral & Maxillofacial Surgery
  • Oncology
  • Radiology

Please note Internal Medicine is not offered as an elective placement.

Dental Electives: Please note that the Dental electives administered by the Dental Institute are currently suspended for the foreseeable future. Any queries can be forwarded to dentistry@qmul.ac.uk

If you reside outside the EU, EEA or Switzerland, you will need an appropriate visa to enter the UK and undertake your Elective. For the latest general advice on applying for a visa, please see - QMUL - Which visa should I apply for? and https://www.gov.uk/check-uk-visa for further information.

For additional advice, please visit the Advice & Counselling Service

 

Once you have accepted our offer of an Elective Placement, you will be invited to complete pre-enrolment online closer to the time of your placement. Pre-enrolment takes around 15 minutes to complete, which involves you checking the information we have for you is correct.

In order to be fully enrolled and collect your Student ID at Queen Mary, University of London and to collect your ID and lanyard at the hospital you are placed at, you must complete pre-enrolment as soon as you receive the email.

You are no longer required to provide documentation when you collect your ID at QMUL as this is now completed online. Failure to complete pre-enrolment will mean you will be unable to begin your Elective Placement. Information on when and where to collect your ID card will be provided to you once fully enrolled.

More information and FAQs:

For more information and a list of commonly asked questions, please view our FAQs.    

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