MyHR Data Protection Obligations

Your Data Protection Obligations Relating to your use of MyHR

Logging in to MyHR as a manager can give you access to substantial amounts of personal data such as salaries, sickness records and so on.

Therefore you must comply with the General Data Protection Regulation and Data Protection Act 2018 and Queen Mary's data protection, information security and records management policies. Details on QMUL Information Governance can be found here.

Compliance with the Data Protection Policy is mandatory for all staff and disciplinary action may be taken against anyone who does not comply. 

All managers should make sure to read the briefing in full, but for ease of reference, the key points are highlighted below.

• Take measures not to divulge personal data to those who do not have a right to it, for example by never sharing passwords and locking your computer when it is unattended

• Take care when printing reports by retrieving them promptly from any shared printers; log out when not using MyHR

• Never disclose any personal data to anyone whose identity cannot be verified, for example to a telephone enquirer regardless of who they claim to be

• Keep data for which you are responsible up-to-date, accurate and discard it when it is no longer required

• Only use the data for the specific purpose(s) for which it has been collected and for which you need it

• Take extra care where sensitive personal data is concerned 

• Only access the personal data you require for the performance of your duties

Any queries can be directed to the Records & Information Compliance Manager, Paul Smallcombe

Email:p.smallcombe@qmul.ac.uk
Tel: (13) 7596