Disclosure and Barring Service (DBS) applications

Some programmes at Queen Mary require the satisfactory completion of a DBS check (formerly known as a Criminal Records Bureau (CRB) check).  This page outlines who will need a DBS check and how to apply for one.

If you are joining any course or programme of research that involves regulated activity, such as clinical placements, involving children or vulnerable adults, you will be required to undertake and pass a DBS check. This is a UK legal requirement.

The DBS check will reveal information about any criminal convictions you have, regardless of whether they are spent or unspent. Read more about DBS checks on GOV.UK.

For information on declaring revelant criminal convictions please click here.

Who needs to apply for a DBS check?

You may be required to undertake a DBS check once you are an enrolled student, for example, if your studies involve working with vulnerable children or adults. A DBS check may also be required if you decide to participate in certain voluntary or paid activities, such as working as a student ambassador or volunteering with the Legal Advice Centre. In certain circumstances you may be prevented from undertaking specific optional modules or voluntary or paid activities if your DBS check reveals relevant criminal convictions.

Which courses require a DBS check?

DBS Type

Course

Child and Adult Workforce - Enhanced

Undergraduate

BDS Dentistry

BSc Oral Health

FdCert Clinical Foundation Studies

MBBS Medicine - Graduate Entry Programme (4 year)

MBBS Medicine (5 Year and Direct Entry Programme)

MBBS Medicine (Malta)

 

Postgraduate

DClinDent FT Oral Medicine

DClinDent FT Orthodontics

DClinDent FT Paediatric Dentistry

DClinDent FT Periodontology

DClinDent FT Prosthodontics

MSc FT Clinical Endocrinology

MSc FT Critical Care

MSc FT Dental Science for Clinical Practice

MSc Experimental Oral Pathology

MSc FT Forensic Mental Health (with ELFT)

MSc FT Physician Associate Studies

MSc PT Critical Care

Msc PT Endodontic Practice

MSc PT Forensic Mental Health (with ELFT)

MSc Variable Mode Critical Care

PGDip FT Clinical Endocrinology

PGDip FT Critical Care

PGDip FT Orthodontics

PGDip PT Critical Care

PGDip PT Endodontic Practice

Depending on placement

MRes FT Mental Health: Psychological Therapies

MSc Distance Learner FT Mental Health: Psychological Therapies

MSc Distance Learner PT Mental Health: Psychological Therapies

MSc FT Mental Health: Psychological Therapies

MSc PT Mental Health: Psychological Therapies

PGDip Distance Learner FT Mental Health: Psychological Therapies

PGDip Distance Learner PT Mental Health: Psychological Therapies

PGDip FT Mental Health: Psychological Therapies

PGDip PT Mental Health: Psychological Therapies

Depending on project

MSc FT (15 month) Gastroenterology

MSc FT (24 month) Gastroenterology

MSc FT Gastroenterology

PGDip FT Gastroenterology

Is a police check required in addition to the DBS check?

If you are required to undertake a DBS check and you have lived outside the UK for a period of more than six months in the last five years you will be required to provide a police check from the country or countries where you lived during that period.

If you are ineligible for a police check in the country you lived in outside the UK, we may accept references from previous places of study or employment from that country.  This could have been because you were under the age required for police checks or you are not a national of the country you lived in outside of the UK.  If this applies to you, please contact us for further guidance.

Some overseas countries may charge for a police check.  Details on fees charged by different countries can be found in the link below.

There is further information on police checks and guidance for overseas applicants on GOV.UK.

If you have never lived in the UK, you will be required to apply for an Enhanced DBS check as well as providing your international police check.  You apply for an enhanced DBS when you arrive in the UK at the start of your course.  

How to apply for a DBS disclosure

If you have applied for a course which requires a DBS check, you will receive an email from us which includes all the steps you need to take to complete your DBS application.  These are summarised here:

  1. You will receive your username and password and a link to the disclosure website in order to choose the forms of ID you can provide. 
  2. You will then be required to attend a drop-in session so we can verify the originals of your chosen ID documents. There is no need to make an appointment, and the details will be communicated to you.
  3. You will then receive a link for you to complete the rest of your personal details on your DBS application form for submission and pay the online DBS application fee (£40 plus handling fee).

DBS Update Service

DBS offers an online update service which you can subscribe to for an annual fee.   It allows you to keep your DBS certificate up to date, and enables institutions and employers to check your DBS clearance online. 

If you already hold DBS clearance (for the correct level of check for the programme you’re applying to) and have subscribed to the DBS update service then you can provide Queen Mary with a copy of your latest DBS certificate.  With your permission, we will be able to check online to see if anything has changed since the date of issuance.

You can register for the update service within 30 days of the DBS certificate being issued.

For further information please see: gov.uk/dbs-update-service.