Copying collections

The Archives provides copies of items held in the collections in accordance with the Archives Access Policy (download Archives Access Policy [PDF 165KB] file).

Self-service photography

Archive users are permitted to take photographs of the collections, in the Archives Reading Room, using their own digital camera. Users wishing to take photographs, should inform the Archives Reading Room Supervisor and complete a Self-Service Photography form (download PDF [PDF 93KB] file). Users will also be required to adhere to the following:

• Flash photography and tripods are prohibited
• Copies are for personal non-commercial research purposes
• Comply with current UK copyright legislation

Copies for private research

A digitisation service is offered for users requiring copies for private research. To order copies please complete an Application for Copies [DOC 66KB] form.

Payments are made via card through the eshop but always get in touch first to confirm a quote for your order before making a payment. Orders can also be payed via invoice if the total is more than £50.

You will be instructed whether your request can be fulfilled via Standard or Non-Standard Photography. A Non-Standard Photography fee is applied based on the condition of the item. It will apply to fragile, oversized, or items requiring additional care during the digitisation process or any post-production work.

All copy orders will be sent digitally unless otherwise requested in JPEG, TIFF or PDF formats (if you have a preference please note this on your form). Requests for physical copies may be subject to additional charges for postage.

Please note:

• For preservation reasons, not all collections are suitable for copying. Wherever possible we will offer an alternative, but we reserve the right to refuse to copy items where the copying process will cause damage.
• Copy orders can only be processed in accordance with current UK copyright law. Copyright in photographs is particularly stringent, and the copyright holders permission should be obtained by the researcher, before the order can be processed.

Permission to publish

If you would like to make copies made by us via our Digitisation Service or by yourself through Self-Service Photography public permission must be obtained from the Archives, prior to the publication of any material.

Publication includes the use of copies in books, journals, CDs, magazines, film, television, video, electronic publications such as websites and CD-ROMS, and other forms of public display such as exhibitions and public lectures. To obtain permission complete a Permission to Publish form [DOC 69KB]. 

Depending on copyright and ownership status, we may charge publication fees on some material as outlined below. 

Format	Price per image
Academic/non-commercial/non-profit books, periodicals, exhibitions, electronic publications and websites	£25.00
Commercial/for profit books, periodicals, exhibitions, electronic publications and websites	£50.00
Covers of books, magazines or other hard copy publications	£70.00
Film (still images up to 10 seconds)	£60.00
Film (still images over 10 seconds)	£100.00

Please see the form for more details of how these charges are applied. 

Please note:

• The copyright for the material in the Archives is not always owned by Queen Mary University of London. It is the responsibility of the applicant to obtain permission from copyright holders. Evidence of permission must be presented in writing, before applications can be approved.
• Publication fees may apply, at non-commercial and commercial rates.

Quotation and citation

For citation please use the following form of reference:

Queen Mary University of London Archives: Collection name; Reference no; Title, date, page or item number.