Skip to main content
External Relations

Consent guide

Learn more about when you need to obtain consent and how to do so.

Photo/video consent form

Photo, video and audio is personal data under data protection law such as UK GDPR. To process personal data, a legal basis is needed such as individual consent or legitimate interest.

Image/video release consent form:

  • Controlled environment (eg not public) AND
  • Close-ups of individuals/groups of students AND
  • Identifiable by name/course (eg named at students awards ceremony)
  • Digital or paper form

Polite notice suffices

  • Public settings (eg Graduation, Open Day, other events)
  • Students not identifiable by name/course
  • High-profile staff or public figures
  • Not close-up

Digital consent form

  • For each project, request a unique job ID from the Content and Brand team a week prior to the photography/filming taking place.
  • Ensure the right job ID is entered when the consent form is being filled in.
Back to top