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  6. Staff profile guidance

Staff profile guidance

A good staff profile is a great asset. Find out what you should be including to ensure your profile is strong and communicates the scope of your role effectively. 

Your profile may be the first encounter a student, colleague or external stakeholder has with you and the service you provide. It’s a tool for them to find out more about you and your work, as well as whether you are the correct person for them to contact.

You can include as many tabs as you want.

Be concise, clear and remember that there are people outside of Higher Education may be reading your profile, especially if you're in a student-facing Professional Services role.

If you need help with building your staff profile in T4 then there is advice and access to training on our T4 page.

Academic profile guidance

If you're an Academic member of staff, we have dedicated guidance for you.

Academic profile guidance

 

For all staff

Key mandatory fields

The following fields are mandatory:

• A recent photo of yourself (no larger than 500 x 500 pixels)

• Your correct job title

• Up-to-date contact details (email and telephone)

• Up-to-date room number

• Up-to-date office hours

• Your website URL (if applicable)

Profile tab

Aim for no longer than 250 words.

The profile tab is a short bio featuring the highlights, where you’ll include:

  • Your education and background
  • Any scholarships you were awarded
  • A brief summary of your work history (key School or institutional roles held, such as Director, Queen Mary Academy Fellow etc)
  • Any awards and notable achievements/areas of impact.
  • Relevant professional accreditation.

Feel free to add your social media profile details if you post frequently on your subject matter, but make sure to follow the Queen Mary social media guidance.

For Professional Services staff

Your role

This tab is important, especially in a student-facing role, to give an idea of what you do within your team and how you can assist.

Include:

  • The key aspects of your role.
  • Examples of how you can help either a student or a colleague.
  • Other team members you work closely with.
  • Examples of any notable projects that you may have worked on, to help contextualise what you do.
  • Link out to your team's page on the intranet or elsewhere on the site if applicable.
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