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What do I bring to Enrolment?

In order for you to become fully enrolled you need to make sure that you bring everything that is listed on your pre-enrolment certificate. Students who are unable to supply all of the required documentation listed on their pre-enrolment certificate may be offered temporary enrolment.

You must bring to enrolment:

Evidence of identity and nationality - EEA (including UK) and Swiss nationals

If you are a European Economic Area (including the UK) or Swiss national, you must bring the following valid documentation:

  • passport
  • European National identity card

OR any of the following documents, when accompanied with additional photographic identification:

  • birth certificate
  • adoption certificate
  • certificate of naturalisation

Acceptable forms of photographic identification for use in combination with the above certificates include a photocard driving licence issued by an EU country or an Armed Forces Identity card. 

If you are unable to provide an original document, we will accept a high-quality colour photocopy. 

This guidance is very important as the university may not be able to fully enrol you if you do not present us with a form of identification as outlined above.

Evidence of identity and immigration status (Non-EU/EEA nationals)

If you are not an EEA or Swiss national, you will need to provide evidence of your identity and that your immigration status allows you to undertake your studies at QMUL. For examples of the documents you will need to show in specific circumstances please see the pre-arrivals section of our website. 

Evidence of your identity:

  • valid passport;or
  • valid travel document

Evidence of your immigration status:

  • valid immigration sticker, stamp or certificate in your passport; or
  • valid biometric identity document confirming your status (such as a Biometric Residence Permit, Residence Card or an Asylum Registration Card)

If you are the family member of an EEA or Swiss national exercising a treaty right in the UK and you do not have a valid EEA/Swiss family permit sticker in your passport or a valid residence card, you can provide other evidence that your family member is exercising a treaty right and evidence of your relationship with them. For example, if your family member is your spouse and they are exercising a treaty right as a worker in the UK, you could provide a copy of your marriage certificate and your spouse's recent payslips. 

If you have submitted an immigration application, an asylum application or an application for a document confirming your status as an EEA or Swiss national or that you are exempt from immigration control and you have not yet received a decision, please provide us with the most recent evidence of your immigration status (even if this has now expired) and:

  • For applications submitted online: a copy of your 'Document Checklist'
  • For paper applications submitted by post: a copy of the letter from the UK government confirming receipt of your application and evidence of the data you posted your application tot he government (e.g. your receipt from the Post Office)

If you are unable to provide an original document, we will accept a high-quality photocopy. If you are providing a copy of a Biometric Residence Permit or Asylum Registration Card, please make you provide copies of both sides of your card.

If you are unable to provide an original document or high-quality photocopy, you can provide us with permission to contact the UK government so that we can establish your identity and immigration status. This can take some time and you will not be able to enrol until the UK government has confirmed your identity and immigration status. 

IMPORTANT: If you are not confident that your current immigration status allows you to study at QMUL please sen a copy of the documents above and the details page from your passport to visaverification@qmul.ac.uk as soon as possible.

ATAS (Academic Technology Approval Scheme) clearance (Non-EEA/Swiss nationals)

If you are from outside the European Economic Area and Switzerland and are studying certain postgraduate and research programmes (and undergraduate programmes leading to a postgraduate qualification), you will need to obtain ATAS (Academic Technology Approval Scheme) clearance before you can enrol on your programme of studies. If you will be applying for Tier 4 (General) Student immigration permission, you will need to obtain ATAS clearance before requesting a CAS from the university.

You should not need to provide a copy of your ATAS clearance certificate at enrolment as this will be checked by our Admissions Office before you are cleared to enrol.

For more information on ATAS see: https://www.gov.uk/guidance/academic-technology-approval-scheme

 

Original evidence of your academic qualifications

If you have not already provided us with a verifiable, colour copy of the required original qualification certificates, you may be required to bring the originals along to your enrolment session. Whether you need to bring original documents and what documents we need to see at enrolment will be communicated to you through the pre-enrolment process.


If your qualifications are not in English, the original must be accompanied by a fully certified translation by a professional translator/translation company. This translation must include:

  • details of the translator/translation company's credentials; and
  • confirmation that it is an accurate translation of the original document; and
  • the translator/translation company's contact details


It must also be dated and include the original signature of the translator or an authorised official of the translation company.


If you have not yet been issued your certificates at the time of enrolment, please bring a notification slip or pass list.


It is essential that you provide original documentation where possible; if unavailable, we can accept photocopies that have been stamped and signed by the awarding institution or body.


If you have any questions regarding your qualifications, please contact the Admissions Office on +44 (0)20 7882 5511 for UG students and +44 (0)20 7882 5533 for PG students, or by email: admissions@qmul.ac.uk.


This guidance is very important as the university may not be able to fully enrol you if you do not present us with your documentation at the point of enrolment or before.

Evidence that your tuition fees have been paid

During your enrolment session, you will need to provide at least one of the following:

  • a receipt from the Queen Mary Finance Office confirming you have paid your fees in full for the academic year
  • a receipt from the QMUL Finance Office confirming you have paid at least 50% of your fees and confirmation of a payment plan for the remaining 50% of the fees
  • a sponsorship receipt provided by the QMUL Finance Office, given upon production of a letter from your sponsor - e.g. your School/Institute, recognised government agency or commercial sponsor - confirming their intention to pay your fees in full
  • your Student Finance notification letter (the University or College payment advice page, or page 7 if online)

NB - If your Tuition Fee Loan or sponsor only covers part of your total tuition fee for the academic year, you will also need to provide a receipt from the QMUL Finance Office confirming that you have paid, or set up a payment plan to pay the outstanding amount.

For further information regarding paying your fees, please refer to the paying your fees web page.

This guidance is very important as the university may NOT be able to fully enrol you if you do NOT present us with evidence that you have paid your fees at the point of enrolment.

Additional requirements – medical and dental students only

Medical and dental students are required to have obtained DBS and health clearance in order to enrol. More information about these checks can be found below.


Health questionnaire and health clearance
All undergraduate and some taught postgraduate* medical and dental students need to complete an occupational health questionnaire and have health clearance to start the programme. An email explaining the clearance requirements and the health questionnaire will have been sent to you by the Admissions Office. If you have not already completed the questionnaire and returned it to the Occupational Health Service at Queen Mary, please do so urgently.


If you have not received the emailed questionnaire please contact the relevant Admissions Office:
Undergraduates: Tel: +44 (0)20 7882 8478; email: smdadmissions@qmul.ac.uk
Taught postgraduates: Freephone: 0800 376 1800. If you are calling from outside the UK: +44 (0)20 7882 5533; email: smdpgadm@qmul.ac.uk


* MCinDent Orthodontics, MCinDent Peridontology, MCinDent Prothodontics, MCinDent Paediatric Dentistry, MCinDent Oral Medicine


This guidance is very important as the university may NOT be able to fully enrol you if you have NOT returned your questionnaire to the Occupational Health Service and obtained health clearance.

DBS check
All undergraduate medical and dental students need to complete a DBS check in order to start the programme. An email asking you to log into the DBS system to commence your check will have been sent to you by the Admissions Office. If you have not already selected the three documents you are going to present at your face-to-face ID check, please do so urgently.


When you attend enrolment, it would be useful if you could bring your DBS certificate with you to prove that you have completed the check. If your check is in progress, you will be required to complete a DBS waiver which will cover the time it takes for your certificate to be issued.


If you have not received the emailed your log in details, please contact the relevant Admissions Office:
Undergraduates: Tel: +44 (0)20 7882 8478; email: smdadmissions@qmul.ac.uk

 

Temporary enrolment

Students who fail to supply any of the required documentation listed for enrolment may be offered temporary enrolment.

If you are given temporary enrolment status please be aware that:

Temporary-enrolled students CAN:

  • Attend lectures/seminars/tutorials/supervisor meetings
  • Access buildings
  • Enter the library

Temporary-enrolled students CANNOT:

  • Receive student finance/studentship related payments
  • Have approval for oyster card application
  • Borrow books
  • Receive official letters

If you have not fully enrolled by the temporary enrolment deadline (see below) then your registration with QMUL will be terminated and we will inform the appropriate bodies of this, including the UKVI, Transport for London and Student Finance.

Temporary enrolment deadlines

September start 2017 (main enrolment)20 October 2017
January start 201819 January 2018
Pre-sessional thirteen-week course26 June 2017
Pre-sessional nine-week course21 July 2017
Pre-sessional five-week course16 August 2017
All other enrolmentsYou will be given a date by the enrolment officer
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