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New Students

Immigration Permission to Enrol

If you have been directed to this page because we require more documentation from you relating to 'Your Visa', please see the section below called 'What to do if further documentation is requested'

This page explains what you will need to provide in order to:

  1. Prove that you hold the correct immigration permission, and;
  2. Prove that you have arrived or are in the UK

The information on this page does not apply to:

  • British and Irish citizens;
  • European Economic Area (EEA) citizens who have arrived in the UK before 01 January 2021.
  • Those enrolling on a programme lasting 6 months or less

Please scroll down this page to find information applicable to you and view our other webpages for information about the enrolment process, deadlines and all the documentation you should provide during Pre-Enrolment.

 

How do I provide the university with my evidence?

When you Pre-Enrol in MySIS, you must provide evidence of your current immigration permission or status by uploading certain documentation that proves your permission. This may include:

  • your UKVI decision/grant letter
  • your BRP card (front and back)
  • evidence of entry clearance (e.g. UKVI vignette in your passport)
  • eVisa share code

Then, when you have arrived in the UK, you must return to the Visa Upload section of Pre-Enrolment and upload evidence that you are in the UK. This may include:

  • evidence of entry clearance (e.g. UKVI vignette in your passport stamped with the date you arrived in the UK by an Immigration Official at the Airport)
  • Your flight tickets / boarding pass showing flights that have happened i.e. that you have now arrived in the UK

If you are on a programme lasting 6 months or less, you will not be required to upload your visa documents during Pre-Enrolment but will be contacted at a later date (October or later) by the Immigration Compliance Team and asked to provide them. If you have been contacted to ask that you upload visa documentation in the Pre-Enrolment task, please be advised that this was caused by a technical issue and we apologise for any confusion - you have not failed the visa check.

When can I complete Pre-Enrolment?

You will not be able to complete the visa upload section of the Pre-Enrolment task if you cannot provide evidence that you hold the correct immigration permission.

Therefore, you will not be able to Pre-Enrol unless:

  • You already have existing immigration permission that permits you to study in the UK
  • You are already in the UK and have a pending student application for Queen Mary
  • You have been granted student permission already and have travelled or are preparing to travel to the UK

If you complete the Pre-Enrolment task whilst overseas, you will not have evidence that you have arrived in the UK. We require proof of your arrival before we can fully enrol you. You will need to return to the Visa Upload section of the Pre-Enrolment task once you have arrived and upload your evidence then. You should arrive in the UK before your Enrolment Deadline.

What to do if further documentation is requested

The most common reason that we will ask you for further documentation is that you have not provided evidence during Pre-Enrolment that you have arrived or were already in the UK.

We can only proceed with your enrolment once we have seen evidence that you are in the UK.

Once you have arrived in the UK and have had your visa vignette (sticker) stamped at the airport by an Immigration Official, you can take a photo of that and upload it in MySIS to prove that you have arrived.

If you have provided us with a flight ticket/boarding pass, note that this evidence is only acceptable if it shows that you have already travelled i.e. that you are now in the UK. Therefore, please don't upload tickets for a future flight - we want to know that you are now in the country, not that you are going to travel on X date. 

Other reasons that we may ask you to upload further documentation are

  • The document(s) you have uploaded are blurry or unclear and we cannot verify the details (please re-save and re-upload the file)
  • There is an issue with the file(s) you have uploaded and we cannot open/view them (please re-save and re-upload the file)
  • You do not have the correct permission. For example, you have a Graduate Visa which no students are eligible to enrol on. Or, you have a visitor visa but want to enrol on a programme which is longer than 6 months which you cannot do.


How to provide us with your documents

Please do not email your evidence to us as we require it to be uploaded in the Pre-Enrolment task so it is saved against your student record.

When you have the correct documentation that proves your permission/arrival in the UK, please go back into the ‘Visa Upload’ section of the Pre-Enrolment task in MySIS. You should answer the questions and upload all documentation as requested so that we can proceed with your enrolment.

If you are unsure whether you have the correct permission, or, if you do not have the documentation requested and do not think you will have it before the enrolment deadline, please contact the Immigration Compliance Team via visaverification@qmul.ac.uk for guidance and include a copy of your passport and any visa related documents that you believe show your permission. They aim to respond to you within 5 working days.

Timeframe for your Enrolment

Please be aware that if you originally uploaded insufficient evidence it has caused your enrolment to be progressed slower than normal. This is because we will need to re-check all of your documents after you have uploaded the correct evidence. Please be patient whilst we do this. You will receive an email with an update once we have re-checked your documents.

Tuition Fees and your Invoice

Please note that your invoice cannot be generated until you have Pre-Enrolled. The Fees Office cannot generate it for you at your request or before you have completed the Pre-Enrolment task so please don't ask them to send it to you ahead of this. Once you have Pre-Enrolled, your invoice will be generated and emailed to you in the following days. 

Your fee amount is included in your offer letter and guidance on how to pay can be found on the 'Tuition Fee - Funding Options' webpage.

If you have time-limited permission that does not cover the whole programme

Important Information: 

If you enrol with immigration permission that does not cover the whole of your programme of studies, you are confirming that you understand that:

  • If your immigration application (and any subsequent in-time administrative review) is not successful, you will have to interrupt or withdraw from your studies and return home.
  • If you have to interrupt or withdraw from your studies because your immigration application is not successful, you will be held liable for the fees for your programme for the whole academic year and you will not be entitled to any refund.

If you are not prepared to accept this risk, you should not enrol. If you do not wish to accept this risk, you may be able to ask the QMUL Admission Office to defer your place until the next intake.

Please refer to the situation which applies to you for guidance on what evidence you will need to provide:

Yes. You can study the programme(s) detailed on the CAS (Confirmation of Acceptance of Studies) you used to apply for your Student Route (formerly Tier 4) immigration permission. When you Pre-Enrol online, please provide the following:

Evidence of your immigration permission

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

The UK Government will post your BRP to the address you specified in your immigration application.

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

You must collect your BRP card from the Post Office you nominated in your immigration application as soon as possible.

To remind yourself of which Post Office you nominated, please see the Decision Letter set to you by the UK Government when your immigration application was granted.

If you have been unable to collect your BRP by the time we contact you, please provide your Decision Letter. When you have your BRP, please send a clear, colour copy of the front and back of your card to immigrationcompliance@qmul.ac.uk

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

eVisas

The UK Government is replacing immigration stickers, stamps and cards with eVisas over the next two years. If you have an eVisa, please use the 'View and prove your immigration status - GOV.UK (www.gov.uk)' service to share your immigration status with us.

Please ensure you select "Another Reason" when generating your share code. The correct share code will start with "S"

In order to be granted full or temporary enrolment, you will need to provide:

  • The decision letter the UK Government sent to you when they granted your immigration permission. They may have emailed this to you.
  • Your share code
  • Evidence of the date you arrived in the UK (see above).

Yes. If you have completed a programme of studies at QMUL and your Student Route (formerly Tier 4) immigration permission for these studies has not yet expired, you can enrol.

You must submit a Student Route immigration application before your current immigration permission expires or within six weeks of enrolling (whichever is sooner).

You will need to provide the following:

Evidence that you submitted a Student Route immigration application before your current immigration permission expired or within six weeks of enrolling (whichever is sooner)

  • your Document Checklist or other document which evidences an application

You can open your form and download your Document Checklist by clicking on the link in the e-mail the UK Government sent you when you started your application. The e-mail from the UK Government is sent from "noreply@visas-immigration.service.gov.uk" and has the subject "UK visa application: sign in details".

Evidence of the immigration permission that you held when you submitted your Student Route immigration application

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

eVisas

The UK Government is replacing immigration stickers, stamps and cards with eVisas over the next two years. If your current visa is an eVisas, please use the "View and prove your immigration status - GOV.UK (www.gov.uk)" service to share your immigration status with us.

To Pre-Enrol online, you will need to provide:

  • The decision letter the UK Government sent to you when they granted your immigration permission. They may have emailed this to you.
  • Your share code
  • Evidence of the date you arrived in the UK (see above).

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are confirming that you have not had a response from the Home Office. If you fail to respond to these requests, you will be at risk of deregistration.

No. If you are in the UK, you will have to submit a Student Route immigration application using a CAS issued by QMUL before you can study at QMUL.

If your previous permission was not a Graduate Visa, you can study the programme(s) detailed on the CAS (Confirmation of Acceptance of Studies) you used to apply for your Student Route (formerly Tier 4) immigration permission. We will ask you to provide:

Evidence that you submitted a Student Route immigration application before your current immigration permission expired

  • your Document Checklist or other document which evidences a successful application

You can open your form and download your Document Check-List by clicking on the link in the e-mail the UK Government sent you when you started your application. The e-mail from the UK Government is sent from "noreply@visas-immigration.service.gov.uk" and has the subject "UK visa application: sign in details".

Evidence of the immigration permission that you held when you submitted your Student Route immigration application

If you applied inside the UK, you must provide:

  • the front and back of your BRP (Biometric Residence Permit) card

If you applied outside of the UK and have immigration permission of six months or less, you must provide:

  • the immigration sticker in your passport

If you applied outside of the UK and have immigration permission of more than six months, you must provide:

  • The immigration sticker in your passport; and
  • the front and back of your BRP (Biometric Residence Permit) card

Evidence of the date you arrived in the UK:

If you applied outside of the UK for your current immigration permission, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

eVisas

The UK Government is replacing immigration stickers, stamps and cards with eVisas over the next two years. If your current visa is an eVisa, please use the "View and prove your immigration status - GOV.UK (www.gov.uk)" service to share your immigration status with us.

To Pre-Enrol online, you will need to provide:

  • The decision letter the UK Government sent to you when they granted your immigration permission. They may have emailed this to you.
  • Your share code
  • Evidence of the date you arrived in the UK (see above).

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are confirming that you have not had a response from the Home Office. If you fail to respond to these requests, you will be at risk of deregistration.

It depends. If your immigration permission does not prohibit study at QMUL, you will be able to enrol.

Types of immigration permission that would prohibit you from studying at QMUL include:

  • Any Student Route (formerly Tier 4 student) immigration permission which you applied for on or after 05 October 2009 to study at another institution (not QMUL) where you are not continuing your studies at that institution.
  • Visitor immigration permission issued before 01 December 2020
  • A Graduate Visa

Examples of immigration permission which would allow you to study at QMUL:

  • Immigration permission as a dependent (husband/wife/partner/child) of someone in the UK
  • Immigration permission under Tiers 1, 2 or 5 of the Points Based System
  • Those who have or would be eligible to apply for EU settled or pre-settled status

When you Pre-enrol, you will need to upload:

Evidence of your current immigration permission

  • valid immigration sticker, stamp or certificate in your passport or travel document; or
  • valid biometric identity document confirming your immigration status (such as a Biometric Residence Permit or an Asylum Registration Card); or
  • if your immigration permission was issued as an eVisa, you will need to use the "View and prove your immigration status - GOV.UK (www.gov.uk)" service to share your immigration status with us.

Evidence of the date you arrived in the UK:

If you applied outside of the UK, you must provide evidence of the date that you arrived in the UK. What you must provide will depend on what happened when you landed in the UK:

  • If a UK Border Force Officer stamped your passport, you must provide a copy of the Officer's date stamp. The Border Force Officer's date stamp may be on your immigration sticker or another page in your passport.
  • If a UK Border Force Officer did not stamp your passport, you must provide other evidence of the date you arrived in the UK. A UK Border Force Officer will not stamp your passport if you travel to the UK via the Republic of Ireland or if you use an e-gate. The evidence you must provide could be one of:
    • Your boarding pass
    • Your travel ticket
    • Your booking confirmation
    • Your travel itinerary

If you applied for your immigration permission inside the UK, you do not need to provide evidence of the date that you arrived in the UK.

No. If you have a Graduate Visa (sometimes referred to as a Post Study Work visa), your immigration conditions prohibit you from studying a course for which you could apply for a Student Visa. You will need to obtain a Student Visa before starting your studies.

There are some exceptions. For example, you cannot apply for a Student Visa for a distance learning only programme.

It depends. If your previous immigration permission did not prohibit you from studying at QMUL and you submitted your immigration application before that immigration permission expired, you will be able to enrol and continue to study while your immigration application is to be decided (including any in-time appeal or administrative review).

If you are an EEA national or family member and you have made a late application to the EU Settlement Scheme, you will be able to enrol and study while you are waiting for a decision on your application.

You will need to provide the following:

Evidence of your identity

You will need to provide:

  • valid passport; or
  • valid travel document

Evidence of your previous immigration permission

  • valid immigration sticker, stamp or certificate in your passport or travel document; or
  • valid biometric identity document confirming your immigration status (such as a Biometric Residence Permit or an Asylum Registration Card)

If you are waiting on a decision on an EU Settlement Scheme application, you will not need to provide evidence of previous immigration permission.

Evidence that you have submitted an immigration application

You will need to provide:

  • if you have submitted an on-line application, your "document checklist" or other document which evidences an application
  • if you have submitted a paper application, evidence of the date you posted your application to the Home Office (e.g. your Special Delivery receipt from the Post Office) and the letter from the Home Office confirming receipt of your application.

Evidence of the date that you arrived in the UK:

  • if you entered using an e-gate or via the Republic of Ireland you will need to provide your flight ticket/boarding pass (original, print at home or mobile); or
  • if you did not enter using an e-gate and did not enter via the Republic of Ireland, you can provide the UK Immigration Officer's date stamp in your passport.

If you applied for your current immigration permission inside the UK, you do not need to show evidence of the date that you arrived in the UK.

Enrolment Risk Waiver

By enrolling without immigration permission that covers the whole of your programme of studies, you are confirming that you understand that:

  • If your immigration application (and any subsequent in-time administrative review) is not successful, you will have to interrupt or withdraw from your studies and return home.
  • If you have to interrupt or withdraw from your studies because your immigration application is not successful, you will be held liable for the fees for your programme for the whole academic year and you will not be entitled to any refund.

If you are not prepared to accept this risk, you should not enrol. If you do not wish to accept this risk, you may be able to ask the QMUL Admission Office to defer your place until the next intake.

Updates about your immigration application

We will periodically contact you to request that you update your student record with the progress of your immigration application. You should respond to these requests even if you are just confirming that you have not had a response from the Home Office. If you fail to respond to these requests, you will be at risk of deregistration.

Original document at the Home Office

If you do not have your passport or travel document and evidence of your immigration permission because you have already sent these to the Home Office, we will accept high quality colour photocopies of your documents. If you are providing a copy of a biometric residence permit or asylum registration card, please make sure you have copies of both sides.

If you did not take high quality photocopies of your documents before you sent them and can't obtain copies from elsewhere (e.g. from your previous academic institution), the QMUL Immigration Compliance Team may, with your permission, be able to request copies from the Home Office. Please note, requesting documents from the Home Office may take some time and this could delay your enrolment.

No. If your programme is longer than six months that you must obtain a CAS and apply for Student Route (formerly Tier 4) immigration permission to enrol.

Yes. You can enrol provided you can complete your studies within your grant of immigration permission.

 

If you have read the information above and are not sure if your immigration permission allows you to study, please contact the QMUL Immigration Compliance Team via visaverification@qmul.ac.uk

In your email, please include a copy of your passport details page and a copy of your most recent immigration sticker, stamp, card or document from the Home Office confirming your status. 

If you hold more than one nationality, please provide evidence for each nationality you hold.

If you have an in-time immigration application, which is still to be decided (including any in-time appeal or administrative review), please provide evidence of this (e.g. correspondence from the Home Office or Tribunals Service). 

We are not able to issue a CAS to sponsor student visas for the part-time variants of the following programmes:

  • PgCert Medical Education
  • MA Medical Education
  • MSc Prehospital Medicine

We can only offer you a place on one of the above programmes if you have pre-existing permission to study in the UK as:

  • A British or Irish citizen; or
  • Not a British or Irish Citizen but have UK immigration permission, which does not restrict you from studying (For example, you have EU Settled or Pre-settled Status or a Skilled Worker Visa)

If you have not already provided us with a verifiable, colour copy of the required original qualification certificates, we may contact you to ask that you provide these to the Admissions Office via your MySIS Applicant Portal. What documents we need to see will be communicated to you through the Pre-Enrolment process.

If your qualifications are not in English, the original must be accompanied by a fully certified translation by a professional translator/translation company. This translation must include:

  • details of the translator/translation company's credentials; and
  • confirmation that it is an accurate translation of the original document; and
  • the translator/translation company's contact details

It must also be dated and include the original signature of the translator or an authorised official of the translation company.

If you have not yet been issued your certificates at the time of enrolment, please provide a notification slip or pass list.

It is essential that you provide original documentation where possible; if unavailable, we can accept photocopies that have been stamped and signed by the awarding institution or body.

If you have any questions regarding your qualifications, please contact the Admissions Office via your MySIS Applicant Portal.

This guidance is very important as the university may NOT be able to fully enrol you if you do NOT present us with your original documentation at the point of enrolment or before.

If you are not a national of the European Economic Area, Switzerland, Australia, Canada, Japan, New Zealand, Singapore, South Korea or the USA and are studying certain postgraduate and research programmes (and undergraduate programmes leading to a postgraduate qualification), you will need to obtain ATAS (Academic Technology Approval Scheme) clearance before you can enrol on your programme of studies. If you will be applying for Student Route (formerly Tier 4) immigration permission, you will need to obtain ATAS clearance before requesting a CAS from the university.

You should not need to provide a copy of your ATAS clearance certificate at enrolment as this will be checked by our Admissions Office before you are cleared to enrol.

For more information on ATAS see: https://www.gov.uk/guidance/academic-technology-approval-scheme

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