Staff can visit the SBBS Research Services SharePoint site for information on the internal processes for research grant applications, and a list of relevant funding opportunities.
All journal articles and conference proceedings accepted for publication after 1 April 2016 have to be made open access to be eligible for submission to the REF.
QMUL expects all staff to create a record of all publications on acceptance on Elements/Publist. You will then be prompted to upload the corresponding manuscript to the QMUL Open Access repository OR to note whether it has been published in an Open Access journal:
RCUK OA Policy applies only to publication of peer-reviewed research articles and conference proceedings that acknowledge funding from the UK’s Research Councils. RCUK provides a block grant to QMUL for open access publishing. To access this fund, please submit a claim form to the Library Team cc the Research Services Manager.
H2020 OA Policy applies to scientific information in peer-reviewed scientific research articles and research data.
Researchfish is an online outcomes reporting tool used by UK Research Councils and a number of medical research charities.
Research Councils, and some charities, expect an annual reporting (Feb-Mar) for their grants for the duration of award and usually up to five years after the award has ended. From 2015, Research Councils started applying a sanctions policy to remove eligibility for funding from researchers who are not compliant. They may also withhold payments on existing grants. This means that the PI is responsible for submitting a nil return even if there are no outcomes to report.
Different funding bodies have different reporting requirements (e.g. annual or final) so it is important to read the terms and conditions of the award.
A monthly expenditure report is sent by the JRMO post-award team and the PI should maintain oversight of grant budget and expenditure. PI should note that there is usually some timing issues in financial reporting and should expect some level of inaccuracy, for example where VAT on items or internal charges that may not be attributed to the grant till a couple of months later. In order to manage these, it is recommended that PIs leave a small balance (e.g. 2-3%) of large consumables budget to account for these, which can then be journaled towards the end of the grant.
The FES is prepared at the end of the grant, typically 3 months after the end date, in order to submit the final financial statement to the funder - this may differ slightly depending on the funder’s requirements.