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Queen Mary in Malta

Terms and Conditions

Summer 2022 Malta Graduation Ceremony – Terms and Conditions  

It is the responsibility of the graduand to read through and understand the Terms and Conditions below and to contact us if they have any queries. By applying to attend the Summer 2022 Queen Mary University of London, Malta Campus Graduation Ceremony the graduand is agreeing to the following:

DEFINITIONS

REGISTERING TO ATTEND

ELIGIBILITY

TICKETS

REFUNDS AND CANCELLATIONS

ACADEMIC DRESS AND ROBES

FILMING AND PHOTOGRAPHY

PRINTING OF NAMES

CHILDREN AND BABIES

ACCESSIBILITY REQUIREMENTS

CONTACT INFORMATION

DEGREE CERTIFICATES

RIGHT TO REFUSE ENTRY

DATA PROTECTION

COVID-19

DISCLAIMER

 

DEFINITIONS

“The University” refers to Queen Mary University of London. 

“The Graduation Planning Committee” refers to Queen Mary University of London, Malta Campus’s Graduation Planning Committee. 

“Student” or “Graduand” refers to the person making the booking. 

 

REGISTERING TO ATTEND

1 All registrations, including full payment (in cash) for any guest tickets, must be completed by no later than the advertised booking deadline of 31st March 2022.

2 Graduands who inform the Graduation Planning Committee of their interest to attend the ceremonies after the booking deadline are not guaranteed attendance at any Queen Mary University of London, Malta Campus Graduation Ceremony or reception.

 

 ELIGIBILITY

1 All students who are potentially eligible to attend the Summer 2022 graduation ceremony will be invited to book via the website from Tuesday 1st March 2022.

2 Once results are released, students who have not received the degree classification required to graduate will no longer be eligible to attend the ceremony and their attendance will be cancelled.

3 Refunds for non-eligible students will not be processed automatically. It is the responsibility of the student to contact the Graduation Planning Committee via email (malta@qmul.ac.uk) and request a refund.

4 Students are also only eligible if they have paid all outstanding debts to Queen Mary University of London in full. This includes any all debts relating to tuition fees, accommodation fees, library fees and disciplinary fees. It is the responsibility of the student to clear their debts prior to the ceremony. The Graduation Planning Committee  are not responsible for informing students of their debts to the University. If students do not clear their debts prior to the deadline, their certificates will be withheld and they will be prevented from attending the ceremony until those debts are cleared.

 

 TICKETS

1 Graduands can purchase up to three guest tickets initially. All graduands must book their graduand tickets before the booking deadline and no graduands will be able to take part in the ceremony without it.

2 Tickets must be purchased and paid for in full before the booking deadline.

3 Tickets are subject to availability which can be changed or withdrawn by Queen Mary University of London without notice, and may become unavailable before the deadline above.

4 Graduands can express their interest to apply for additional guest tickets before the booking deadline. If additional tickets are available graduands will be notified. Additional tickets will be sold on a first come first served basis, but cannot be guaranteed.

5 All graduands who are attending the ceremonies must bring a form of photo ID with them. 

 

 REFUNDS AND CANCELLATIONS

1 Tickets purchased for Queen Mary University of London Graduation ceremonies are non-refundable or non-transferrable.

2 The only exception to this rule as that refunds can be issued in the case of academic failure of the student due to graduate. 

3 Refund requests must be made by emailing the Graduation Planning Committee.

4 All tickets are non-transferable and cannot be transferred between graduands, ceremonies or ceremony periods.

 

ACADEMIC DRESS AND ROBES

1 Academic dress is compulsory for all graduands attending a ceremony at Queen Mary University of London.

2 Graduands must make payment in full for their academic dress before the booking deadline. After this deadline, the hire of academic dress and attendance at the ceremony cannot be guaranteed.

3 Queen Mary University of London reserves the right to refuse admittance to graduands and guests who are not wearing the correct academic dress, or who are inappropriately dressed. Formal attire must be worn to the ceremony. Jeans and trainers are not appropriate.

 

 FILMING AND PHOTOGRAPHY

1 Queen Mary University of London’s graduation ceremonies are professionally filmed and a photographer(s) will be present.

2 Footage of the ceremonies is live streamed and broadcast.

3 Both footage and photographs may be used by the University for media publications, advertising and future graduation publications.

4 By registering to attend the ceremony and purchasing guest tickets, graduands are giving permission for the recording, transmission and use of images (both still and moving) of the graduand and their guests. Queen Mary University of London retain all rights in any images.

5 It is the responsibility of the graduand to email the Graduation Planning Committee if they wish not to be photographed or filmed. This notification must be received by the 31st March 2021.

6 Graduands and guests are asked not to use flash photography during the ceremony in order not to disturb other guests or affect the professional filming of photography.

 

 PRINTING OF NAMES

1 By registering to attend, graduands are giving permission for their names to be printed in the graduation programme.

2 Queen Mary University of London cannot guarantee that all graduand names will be included in the programme. If results are confirmed after the programme has been sent to print, or if students confirm their places at the ceremonies after they have been sent to print, then they will not be included.

 

 CHILDREN AND BABIES

1 Graduation is a formal occasion, therefore children under the age of five are not permitted inside the ceremony venue.

2 All children under the age of 16 must be accompanied by an adult at all times whilst at the event.

 

 ACCESSIBILITY REQUIREMENTS

1 It is the responsibility of the graduand to inform the Graduation Planning Committee of any accessibility requirements for both guests and graduands when they register to attend their ceremony. This includes wheelchair access, accessible seating and sight or sound facilities.

2 Graduands must inform the Graduation Planning Committee of any accessibility requirements before the registration deadline. Graduands must include as much information as possible in their request to ensure that it can be accommodated appropriately. Requests made after the deadline cannot be guaranteed and will be dependent on availability within the ceremony venue.

 

CONTACT INFORMATION

1 It is the responsibility of the graduand to ensure that their contact details are kept up to date on their student record. It is the responsibility of the student to keep their personal details on MySis up to date.

2 Queen Mary University of London is not responsible if invitations are not received by graduands because their contact details are not kept up to date.

 

 DEGREE CERTIFICATES

1 Attendance at Queen Mary University of London’s Graduation ceremonies is not mandatory and has no impact on the awarding of a student’s degree.

 

 RIGHT TO REFUSE ENTRY

1 Graduands and guests must arrive dressed appropriately for a formal occasion.

2 As advertised in pre-event communications all graduands and guests must have taken their seats in the ceremony venue before the ceremony is due to begin. Any late guests will not be guaranteed their assigned seats and may be refused entry.

3 Queen Mary University of London reserves the right to ask any person to leave the event if they are acting in a manner, which in the opinion of the University may cause a breach of the peace, cause harm to others or cause damage to the premises.

 

 DATA PROTECTION

1 Graduands names will be printed in the graduation programme.

2 In accordance with the Data Protection Act 2018, the Graduation Planning Committee can only discuss a graduands ceremony with the graduand. Information cannot be disclosed to anyone other than the graduand, without the graduands expressed permission.

3 If graduands do not wish for their names to be appeared on the programme they must inform the Graduation Planning Committee in writing by the booking deadline.

4 All student names will be taken directly from the student records system. Queen Mary University of London are unable to use names that do not appear on the student record.

 

COVID-19

1. Graduands and their guests are responsible for following guidance and rules communicated by Queen Mary and the ceremony venue around COVID-19.

2. COVID-19 protocol will be communicated by the University nearer the time of the event based on Maltese government guidance at the time of the ceremony.

3. The University holds the right to change protocol for the event in response to the COVID-19 pandemic at any time.

4. It is the responsibility of the graduands and their guests to follow government guidance on self-isolation.

5. Graduands and guests who experience symptoms and are unable to attend are asked to contact the university to cancel their place at the graduation ceremony. 

6. The University has the right to withhold attendance at an event to any individual who is adhering to COVID-19 guidance at the event. 

 

 DISCLAIMER

1 Graduands and their guests should ensure they have sufficient insurance protection to cover any potential losses resulting from the ceremony being cancelled or delayed.

2 If a graduation ceremony cannot take place or is delayed due to circumstances beyond the reason control of Queen Mary University of London, the University will not be liable for any losses and damages of any kind including direct or indirect, special, consequential losses and damages, or otherwise, incurred by graduands and their guests. This includes, but is not limited to, fire, explosion, terrorist act (or threat of terrorist act), act of God, pandemic, industrial action or dispute involving Queen Mary University of London, or the venue at which the ceremonies are due to be held.

3 In the event that the ceremony has to be cancelled, re-scheduled or postponed, Queen Mary University of London will make every effort to contact graduands and will post information on all appropriate channels.

 

When registering attendance graduands will be asked to accept the Terms and Conditions and will not be able to purchase tickets without doing this.

Queen Mary University of London confirm that failure to comply with the above Terms and Conditions may result in a graduand losing their places at the Graduation ceremony and reception. 

 

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