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Open access and your funder

An increasing number of funding bodies now have policies in place that require grant holders to make any resulting publications open access. These policies are a condition of your research grant and it is important that you know how to comply. Failure to comply with your funder's policy may affect your eligibility for future funding. How you comply with your funder’s open access requirements will largely depend on the policy of the journal you are intending to publish in.

Funder requirements apply even if the research was only partially funded by that organisation. If your publication acknowledges support from more than one funder, you must ensure that all funder requirements are met.

*In addition to funder policies all Queen Mary researchers are affected by the HEFCE Open Access policy. See Open Access and the REF for more information. Please note that compliance with funder policy does not automatically mean compliance with the REF policy.*

The Queen Mary Open Access Fund is open to all current Queen Mary researchers and is primarily intended to cover the open access fees for research outputs for which no other funding is available, or where provision for open access publication is not included in a research grant.

This fund is managed by the Library, and available on a first-come-first-served basis, subject to eligibility criteria.

At present the fund is fully committed for this academic year.

Summary

From 1st April 2013 all papers accepted for publication in journals or conference proceedings produced as a result of research partly or wholly funded by UKRI (UK Research and Innovation) are subject to the UKRI Policy on Open Access.

Requirements

  • The policy applies to original peer-reviewed research articles, conference proceedings and non-commissioned/not-invited review articles.
  • The policy does not apply to commissioned/invited review articles, monographs, books, critical editions, volumes and catalogues, or forms of non‐peer‐reviewed material.
  • All research outputs must include proper acknowledgement of the supporting grant including the grant number. See our Citing yourself, QMUL and your funder page for more information.
  • All research outputs should include a statement on how underlying research data, samples and/or models can be accessed, if applicable. EPSRC funded researchers are required to provide information about the supporting data in the output.
  • MRC-funded papers must be deposited in Europe PubMed Central within six months of publication.
  • The Creative Commons Attribution (CC BY) licence is required for paid published open access aricles

Gold open access

UKRI provide funding to the university to cover the costs of open access publishing for eligible papers. This fund is managed by the Repository and Research Information Team (RRI). If your paper complies with the terms of the policy you can apply to the RRI team for support paying the open access fees. See our Apply for funding to pay APCs page for more information.

Please note the UKRI open access award can only be used for open access publishing fees. Other publishing costs (colour images, page over-length charges etc.) will not be met from the award.

Where UKRI funds are used to publish a paper open access, the paper must be published under a Creative Commons Attribution (CC BY) licence.

Green open access

If a journal does not offer Gold open access, UKRI require deposit of the final accepted manuscript in a repository such as QMRO.

If deposited manuscripts are subject to a publisher embargo before they can be made open access, UKRI require that any embargo does not exceed the period acceptable to your funder:

BBSRC, EPSRC, MRC, NERC, STFC = 6 months

AHRC, ESRC = 12 months

If no UKRI funds are available, the UKRI allows the Green route to open access publishing with longer embargo periods:

BBSRC, EPSRC, MRC, NERC, STFC = 12 months

AHRC, ESRC = 24 months

For Green route papers the UKRI preference is still for a CC BY, however, the formal requirement is that the licence places no restriction on non-commercial reuse, including non-commercial text and data-mining. The licence should also allow for the sharing of adaptations of the material. This means a CC BY-NC licence, or equivalent is acceptable. A CC BY-NC-ND licence is not compliant.

See the UKRI Open Access Policy FAQ's for more information.

Summary

This policy applies to journal articles submitted from 1st January 2021. For Wellcome-funded book chapters and monographs, the current policy will continue to apply.

If your research is funded in whole, or in part, by the Wellcome Trust you must comply with their open access policy. Where there are multiple partners involved, all research articles supported in whole, or in part, by Wellcome must be compliant with this policy.

Requirements

All original, peer-reviewed research articles that are supported in whole, or in part, by Wellcome must:

  • be made open access through PubMed Central (PMC) and Europe PMC by the official final publication date and be published under a Creative Commons attribution licence (CC BY), unless the Wellcome Trust has agreed, as an exception, to allow publication under a CC BY-ND licence.
  • include the following statement on all submissions of original research to peer-reviewed journals: 'This research was funded in whole, or in part, by the Wellcome Trust [Grant number]. For the purpose of Open Access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'
  • acknowledge Wellcome's support and include the grant reference number under which the reported research was funded.
  • include a statement explaining how other researchers can access any data, original software or materials underpinning the research.

 

Routes to compliance

1. Publish in a fully open access journal or platform that meets the Wellcome Trust's requirements.

2. Publish in a subscription journal and retain the right to self-archive your Author Accepted Manuscript in EuropePMC with a creative commons attributions licence (CC BY 4.0) at the time of publication. Researchers must take responsibility for depositing their accepted manuscript in EuropePMC themselves using Europe PMC plus. When complying by this route, no article processing charge is payable to the publisher.

Researchers are required to use the following statement in their submitted manuscript:

'This research was funded in whole, or in part, by the Wellcome Trust [Grant number xxxxx]. For the purpose of open access, the author has applied a CC BY public copyright licence to any Author Accepted Manuscript version arising from this submission.'

3. Publish in a subscription journal that is part of a transformative agreement available to you through QMUL, or in a journal that has transformative journal status. The publisher takes responsibility for making the Version of Record freely available in Europe PMC at the time of publication, under a CC BY licence.

There is more information about these routes in the Wellcome Trust's guide to complying with the policyIf your publisher does not allow any of the above routes, then you will not be able to publish with them compliantly. 

Researchers should use the Journal Checker Tool checker to determine whether their journal of choice offers a compliant route. 

Funding

Wellcome will no longer cover the cost of open access publishing in subscription journals (‘hybrid OA’). Grant applicants cannot ask for these costs in their grant application, and grantholders will not be allowed to use their grant funds to pay for these costs. Funding will be provided to cover 'fair and reasonable article processing charges (APCs)' for articles published in fully OA journals or platforms that:

  • are indexed by the Directory of Open Access Journals (DOAJ) and comply with the technical guidance and requirements set out by cOAlition S.
  • have an agreement with the National Library of Medicine (NLM) to deposit the Version of Record in PMC and allow that content to be shared with Europe PMC.

Wellcome will not cover other charges associated with publication, for example page and colour charges and non-open access publication fees.

Summary

If your research is funded in whole, or in part, by the Wellcome Trust you must comply with their open access policy.

Please note a new policy applies for journal articles submitted from 1st January 2021. For Wellcome-funded book chapters and monographs, the current policy will continue to apply.

Requirements

  • The policy applies to original peer-reviewed research articles, non-commissioned or not-invited review articles and study protocols.
  • The policy does not apply to commissioned or invited reviews, conference proceedings, editorials, letters or commentaries.
  • All research outputs must include proper acknowledgement of the supporting grant including the grant number. See Citing yourself, QMUL and your funder for more information.
  • All research outputs should include a statement on how underlying research data, samples and/or models can be accessed, if applicable.
  • The research must be deposited in Europe PubMed Central immediately upon publication, or at the latest within six months of publication.

 

Gold open access

The Wellcome Trust provide the University with funds to cover the costs of article processing charges (APCs) for eligible papers. See Apply for funding to pay APCs for further information. Please note that the fund cannot be used to cover other publication costs, such as page and colour charges.

These funds may be used to meet open access costs providing:

  • The article is made immediately open access on the date of publication.
  • The publisher deposits the published version, immediately on publication, to Europe PMC on the authors’ behalf.
  • The article is released under a Creative Commons Attribution CC BY licence.
  • The publisher has signed the open access publishing agreement.

 

Green open access

If a journal does not offer Gold open access or does not meet the policy requirements above, authors should follow the Green route to open access by depositing their accepted manuscript in Europe PMC via Europe PMC plus within six months of publication.

Authors are advised to check that their chosen journal's self-archiving policy allows for this.

 

Wellcome Trust monographs and book chapters

The policy applies to all original scholarly monographs and book chapters authored or co-authored by Wellcome grantholders as part of their grant-funded research. The policy does not apply to textbooks, ‘trade’ books, general reference works or works of fiction, or to collections edited, but not authored, by Wellcome grantholders.

To ensure your scholarly monograph or book chapter complies with Wellcome's open access policy, you must make it available from NCBI Bookshelf and Europe PMC as soon as possible and within six months of publication.

Where an open access publishing fee is charged, works must be available without embargo and licensed for re-use. The CC BY licence is strongly preferred, but CC BY-NC or CC BY-NC-ND licences will be accepted.

The Wellcome Trust's guide to complying explains how to deposit and arrange payment.

Summary

If you are funded by the British Heart Foundation you must comply with their policy on open access.

Grantholders should ensure that an electronic copy of each primary research paper or non-commissioned review funded wholly or in part by BHF is made freely available in Europe PubMed Central as soon as possible and no later than six months after publication.

Requirements

  • The policy applies to primary research papers and non-commissioned reviews.
  • The policy does not apply to commissioned review articles or conference proceedings.
  • All full research articles and non-commissioned reviews arising from BHF-funded research should acknowledge them and state the relevant grant number. See Citing yourself, QMUL and your funder for more information.
  • The research must be deposited in Europe PMC immediately upon publication, or at the latest within six months of publication.

 

Gold open access

From 1st October 2020 BHF will provide a block grant to the University to cover the costs of article processing charges (APCs) for eligible papers. This fund is managed by the Repository and Research Information Team (RRI). If your paper complies with the terms of BHF's policy you can apply for support to pay open access fees. See Apply for funding to pay APCs for more information.

These funds may be used to meet open access costs providing:

  • The article is made immediately open access on the date of publication.
  • The publisher deposits the published version, immediately on publication, to Europe PMC on the authors’ behalf.
  • The article is released under a Creative Commons Attribution CC BY licence.

 

Green open access

If a journal does not offer an immediate open access option, your article should still be made freely available in Europe PMC no later than six months after publication. If the journal offers a service to deposit your article in Europe PMC, you should choose this option. If not, you'll need to self-archive via Europe PMC plus

Authors are advised to check that their chosen journal's self-archiving policy allows for this. A small number of journals remain non-compliant with BHF's open access policy. If you wish to publish a paper in a journal that will not allow deposition in Europe PMC within six months of publication, a case must be made in advance to BHF, which will be granted only in exceptional circumstances.

Please refer to their policy or contact them for further information: research@bhf.org.uk.

Summary

As a CRUK-funded researcher, if you have an original primary article accepted for publication in a peer-reviewed journal, you must comply with CRUK's open access policy.

For papers accepted for publication before January 2022, authors can comply with the open access policy either by paying an APC so the journal makes the article immediately openly available in Europe PubMed Central, or by self-archiving a final author manuscript version of your paper in Europe PubMed Central, as long as it is openly available no later than six months after the date of publication. When an author self-archives, no APC is charged.

Requirements

  • An electronic copy of the final, published form of your paper is available on Europe PubMed Central as soon as possible and no later than six months after publication.

  • If you've paid an article processing charge (APC) for the Europe PMC deposit, your paper must be published with a Creative Commons Attribution licence (CC-BY 4.0), so that it may be freely copied and reused (for example, for text- and data-mining purposes), providing that the original authors are properly credited. Other licences will not be compliant with your Grant Conditions.

  • The journal you publish in must be published by a publisher who has agreed to CRUK's publisher requirements.

  • Please also ensure that Cancer Research UK funding, including the grant reference number, is acknowledged on the paper.

 

Gold open access

From 1st October 2020 CRUK will provide a block grant to the University to cover the costs of article processing charges (APCs) for eligible papers. This fund is managed by the Repository and Research Information Team (RRI). If your paper complies with the terms of CRUK's policy you can apply for support to pay open access fees. See Apply for funding to pay APCs for more information.

Green open access

If a journal does not offer an immediate open access option, your article should still be made freely available in Europe PMC no later than six months after publication. If the journal offers a service to deposit your article in Europe PMC, you should choose this option. If not, you'll need to self-archive via Europe PMC plus

Please refer to CRUK's policy or contact them for further information: policies@cancer.org.uk.

Direct funding to support this funder's open access policy ended on 30th September 2020.

If you are funded by Blood Cancer UK please refer to their policy or contact them for further information: research@bloodcancer.org.uk.

Direct funding to support this funder's open access policy ended on 30th September 2020.

Parkinson's UK encourages grant applicants to include open access costs within their research grant applications.

If you are funded by Parkinson's UK please refer to their policy or contact them for further information: researchapplications@parkinsons.org.uk.

To comply with Versus Arthritis policy, authors should choose one of the two following options:

  • Self-archive your publication in Europe PubMed Central within six months of publication. 
  • Publish in an open access journal, which usually requires the payment of an article processing charge (APC).

Direct funding to support this funder's open access policy ended on 30th September 2020.

From 1st October 2020, authors requiring support to publish articles resulting from work funded by Versus Arthritis should apply directly to them via Grant Tracker.

If you are funded by Versus Arthritis please refer to their policy or contact them for further information: research@arthritisresearchuk.org.

European Research Council (ERC)

As of June 2012, it is the expectation of the European Research Council (ERC) that any publications resulting from projects receiving their funding should be open access. They have issued the following guidelines for academics working in the physical sciences and engineering:

  • Electronic copies of any research papers and monographs that are supported in whole, or in part, by ERC funding should be made publicly available as soon as possible, and no later than six months after the official publication date of the original article.
  • ERC funded researchers should make their publications available in open access using discipline-specific repositories. If there is no appropriate discipline specific repository, researchers should make their publications available in institutional repositories or on their own webpage. The recommended repository for Life Sciences is Europe PubMed Central and for Physical Sciences and Engineering Arxiv is recommended.
  • It is essential that primary data, as well as data-related products such as computer codes, are deposited in the relevant databases as soon as possible, preferably immediately after publication and in any case not later than six months after the date of publication.
  • ERC funded researchers are reminded that open access fees are eligible costs that can be charged against ERC grants.

These guidelines are subject to periodic review and may get updated. The ERC is currently reviewing the existing practices and infrastructures on open access publishing for researchers working in humanities and the social sciences, and will make recommendations in the future.

Seventh Research Framework Programme (FP7)

Researchers funded by Seventh Research Framework Programme (FP7) projects must ensure open access to peer reviewed research articles resulting from funding in certain areas.

The policy applies to these research areas: Energy, Environment, Health, Information and Communication Technologies (Challenge 2: CognitiveSystems, Interaction, Robotics), Research Infrastructures (e-Infrastructures), Science in Society, Socio-economic Sciences and Humanities.

Open FP7 Projects

Gold open access fees can be charged to project grants.

Green open access can be achieved by making papers available through QMRO within 6 months of publication (Energy, Environment, Health, Information and Communication Technologies, Research Infrastructures), or 12 months of publication (Science in Society, Socio-economic Sciences and Humanities).

Closed FP7 Projects

The EC now provides some open access funding for closed FP7 projects. Researchers publishing in fully open access titles may be eligible to have their Gold open access fees paid subject to the following requirements:

  • Outputs must be published in fully open access titles (e.g. PLOS, BioMed Central).
  • The project must have closed on or after 1 January 2014.
  • Fees can also be paid for monographs, book chapters and conference proceedings.
  • A maximum of three publications per FP7 project will be funded.
  • Funding is capped at €2,000 per publication (€6,000 for monographs) - including VAT, where applicable.

Green open access can be achieved by making papers available through QMRO within 6 months of publication (Energy, Environment, Health, Information and Communication Technologies, Research Infrastructures), or 12 months of publication (Science in Society, Socio-economic Sciences and Humanities).

See the FP7 Open Access Policy and the payment pilot webpage for more information.

Horizon 2020

Horizon 2020 grant holders must ensure open access to all peer-reviewed publications resulting from funded research.

Researchers can comply with the Horizon 2020 policy through Green or Gold open access.

Gold open access charges are eligible costs to Horizon 2020 grants. You will need to indicate expected costs in your grant proposal.

Gold open access

  • Pay the open access charges from your grant.
  • Deposit your final published version in an open access repository on publication.

When you deposit your paper in an open access repository, include the following information:

  • The terms ["European Union (EU)" and "Horizon 2020"] or ["Euratom" and “Euratom research and training programme 2014-2018"].
  • The name of the Horizon 2020 action, acronym and grant number.

Green open access

Provided your publisher's embargo is no longer than 6 months (12 for Social Sciences and Humanities), you can comply by depositing your final accepted version into an open access repository. This must be done ideally within 3 months of acceptance (but certainly no later than 3 months after first online publication). This will also make you compliant with the REF policy.

From April 1st 2014, articles arising from research supported through NIHR funding should be made open access.

The NIHR preference is for Gold open access and they encourage researchers to publish research outputs in a peer-reviewed journal compliant with their open access policy.

The cost of Article Processing Charges (APCs) associated with Gold open access publishing can be supported through the original NIHR award. Where appropriate, additional funds may be available from the NIHR through their Open Access Fund. Researchers should contact the awarding NIHR Programme Coordinating Centre for guidance.

NIHR researchers are entitled to a 15% discount on APC for BioMed Central journals through the Supporter Membership scheme.

Where NIHR funds are used to pay an APC the publication should be published with a Creative Commons Attribution (CC BY) licence and allow for immediate deposit of the final published version in other repositories without restriction on re-use. The final, author accepted manuscript must be deposited with Europe PubMed Central upon acceptance, to be made freely available as soon as possible and within six months of publication.

We also encourage you to deposit a copy in QMRO, subject to publisher permissions.

See the NIHR open access policy for more information.

The Society is committed to the widest possible dissemination of research outputs through the awards it supports. 

All recipients of a Royal Society award are encouraged to publish peer-reviewed accepted articles and conference proceedings in open access journals. As a minimum, award holders are expected to follow green routes for open access by publishing in a journal which allows deposit of the accepted version in a repository providing free access with a maximum embargo of 12 months from the date of publication. The Society’s preference is for peer-reviewed publications to be freely accessible on publication to ensure the widest reach and maximum benefit to the scientific community.

See https://royalsociety.org/grants-schemes-awards/grants/about-grants/.

The following funders also have open access requirements:

Bill and Melinda Gates Foundation
CERN
Leverhulme Trust
MNDA (Motor Neurone Disease Association)
World Health Organisation

If your funder is not listed, you can check SHERPA/JULIET for information. SHERPA/JULIET is a searchable database of research funders who have registered open access requirements. The record will provide a summary of your funders' policy with links to further information online. Please note that if a funding body does not have any requirements registered with SHERPA no result will be shown. If no results are found try your funder's website or contact the Repository and Research Information Team for guidance.