Global Opportunities

How to apply for the International Exchange Programme (IEP)

The application form for 2020/21 mobility is now closed for all students except those in SLLF completing Modern Languages and Cultures degree programmes. Those students should consult the guidance they received by email about completing the application process. This webpage will be updated in September 2020 for the coming application round for 2021/22 outbound student mobility.

Students should attend one of our "GO Abroad: Get Ready To Apply" workshops that will be scheduled between September and October 2020 (dates and locations TBC).

Your application will have better chances of being successful if you attend one of the workshops, as your attendance will be monitored and presence included in the application scoring process.

Am I eligible for the International Exchange Programme (IEP)?

You can apply to the International Exchange Programme if:

  • you are a current Queen Mary student,
  • your School or department has a bilateral exchange agreement with your proposed host university,
  • you meet the requirements of your School or department’s IEP criteria.

Please review our Entry Requirements page for additional information.

Can I study abroad if it's not included in my degree programme?

You may be able to change your degree programme to enable you to study abroad. You should speak to your academic School/Department Coordinator if you are contemplating this course of action.

What should I do next?

If you want to be considered for the International Exchange Programme, you should:

  • Read these pages thoroughly;
  • Talk to your academic School/Department Coordinator to find out what your options are to go abroad on exchange;
  • Use the links to our partner universities on the 'Where can I go?' webpage to visit their online catalogues to ensure that a suitable programme of study is available to you;
  • Contact the International Exchange Programme Manager if you have any questions;
  • In parallel to your application (ideally before you apply), attend one of the Finance and Budgeting workshops that will take place during the autumn 2019 (see dates published above). Your application will have better chances of being successful if you attend one of the Finance and Budgeting workshops, as your attendance will be monitored and presence included in the application scoring process.
  • Complete the three-step application process by the relevant deadline for your desired destination/s (submit online application form, complete mandatory registration, upload supporting documentation - please see How to apply section of this webpage for further detail).

Application procedure

The application takes place centrally through the Global Opportunities Office. The application form typically opens in late October for exchanges taking place the following calendar year. Please see top of the page about the status.

Students can apply for Erasmus+ destinations in Europe and also for destinations through the International Exchange Programme at the same time within the same application. Students will be able to include a maximum total of five ranked destinations (Erasmus+/Swiss-European Mobility Programme and IEP combined).

A late (final) application round will be open Monday 17 February - Friday 28 February 2020 at 12 noon GMT for select destinations only where spaces remain (see list in PDF available at weblink at top of page).

Passed deadlines: Friday 15 November 2019 at 4pm GMT for The University of California, The University of Texas at Austin and Waseda University; 17 January 2020 at 4pm GMT for applications for all other destinations

All application steps (see below) must be completed by the relevant deadline for your application to be considered for those particular destinations. Applications from students who have attended one of the Finance and Budgeting workshops (see dates at top of page) will be scored higher, therefore you are strongly encouraged to attend one of these in order to maximise your chances of having a successful application.

Application process - what do I need to submit?

To apply via the application process on Mobility-Online, you need to do the following before the relevant deadline:

  • Submit the application form, including your personal statement (maximum 4000 characters with spaces);
  • Complete mandatory registration (confirmation of your personal details);
  • Upload required supporting documentation:
    • passport-sized identity photo (headshot) (do not upload a photo of your passport)
    • your CV

Personal Statement (within application form)

You should prepare this in advance of applying (instead of composing this directly in the form, during which the application you have begun risks 'timing out'. You may also begin this before the application portal opens.

  • It should be 4000 characters with spaces maximum;
  • Make it specific for the destination/s to which you are applying (generic statements will not be scored highly);
  • Include any relevant contributions in the community (see 'How will my application be assessed?' section of this webpage);


CV

You must upload an up-to-date CV as a pdf document to the application portal. The Careers & Enterprise Service at Queen Mary offers some useful guidance for writing a CV for the first time: How to write a CV.

While your CV will not be directly scored as an element during the ranking process, it may be taken into consideration along with your attendance record in the case of a tie (if you score the same ranking as another student for the same destination).

How will my application be assessed? (selection criteria)

If you want to take part in the Erasmus+ programme, you should be in ‘good academic standing’ with your academic school: this means that you have met all of your academic obligations and are doing well on your degree programme.

Places on the programme will be given to students with the highest grades whose applications show clear motivation and relevance for the requested destinations and where the academic offering at the partner matches the needs of the applicant's degree programme.

If you are applying to study at a partner university where courses are not taught in English, you should also be able to show a good knowledge of the relevant local language. Your motivation to go abroad may also influence the decision to award you a place on the programme.

Every department and school has different bilateral agreements deciding for which potential destinations you could apply; please ask your for details and recommendations before applying. This should also include preliminary research that many of the modules on offer to you would be relevant for your degree programme.

Queen Mary has introduced an improved evaluation process for applications submitted for exchanges taking place during 2020/21 academic year.

Your application will be assessed by both your academic department and the Global Opportunities Office and given a calculated ranking (number) out of 100 points on the basis of your:

  • Personal statement (included in application form) (50 points),
  • First-year grades (or your attendance record and overall contributions/participation in class up through the first semester for students applying in year 1 on three-year degrees) (30 points),  
  • Contributions in the community relevant to your application for your desired destination programme (10 points). You should include this in your personal statement and/or in your CV. This may include, for example:
    • Volunteer experience,
    • Work experience,
    • Extra-curricular activities,
    • Participation in societies,
    • Leadership positions held,
    • Etc.
  • Attendance at one of the Finance and Budgeting workshops (10 points) (see dates as advertised above).

Successful candidates will be made an offer for one destination only.

Disability & Dyslexia Application Information

We want all of our students to be able to enjoy the international opportunities we offer and get the most out of their study abroad placements.

If you think you might need additional support ­– of whatever kind – please let us know when you are considering your application, so that we can help you with your options. It is also a good idea to discuss what additional support you might need on your exchange placement with our Disability and Dyslexia Service.

If you think you will need any extra support on your placement, we strongly recommend that you discuss your application with us and plan ahead: depending on your host university, any adjustments you might need on your placement may take some time to arrange. Please contact goabroad@qmul.ac.uk and/or the Erasmus+ Manager to discuss further.