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Global Opportunities

Erasmus+ Programme grant

If you participate in the Erasmus+ Programme to study or work in Europe*, you may be eligible for a grant to help towards the costs of completing a placement abroad.

One of the significant advantages of participating in the Erasmus+ Programme is that you may be eligible for a grant to help towards the additional costs of going on an exchange. It’s important to note that this is a grant towards your costs: it will not cover them entirely!

(*) Through studying on exchange at one of our partner institutions or completing a work placement/traineeship in one of the Programme Countries within Europe.

Queen Mary University of London continues to participate fully in the Erasmus+ Programme until 31 May 2023.

  • Queen Mary also continues to have funding available to students completing study or work placements as part of their degree programme during the 2022/23 academic year.
  • Funding will be available until 31 May 2023. Placements may continue beyond that date, however the funding is only available until then.

Erasmus Charter for Higher Education 2014-2020 [PDF 607KB]


For more information about Erasmus+, please visit the European Commission’s website or the British Council website
.

It is not possible to complete any virtual or online placements through the Erasmus+ Programme.

The grant is calculated from the first day you have to attend your place of study or traineeship, including any induction days etc. The end date is the last date you need to be present at your placement. You may receive a grant for a part or the entire duration of your stay.

Erasmus+ grant rates for the 2020/2021 and 2021/2022 academic year: 

1.  Group 1 countries – High cost of living (Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, Liechtenstein, Norway)

  • Study placement: EUR 420 per month
  • Traineeship: EUR 520 per month 

2.  Group 2 countries – Medium cost of living (Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal)

  • Study placement: EUR 370 per month 
  • Traineeship: EUR 470 per month 

3.  Group 3 countries - Low cost of living (Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, Former Yugoslav Republic of Macedonia, Turkey)

  • Study placement: EUR 370 per month 
  • Traineeship: 470 per month


Widening participation 'top up' grant 

This is available to eligible undergraduate Home/EU students only (provided they are means tested by Student Finance England), with household annual incomes of £25,000 or less.

You don’t have to apply for this top-up amount; we will let you know if you are eligible for it.

Before you go on your placement, you will have to submit two important documents to secure your mobility grant funding, in addition to a BACS form for Finance and a Risk Assessment form:

1. Your Erasmus+ Grant Agreement

Before you go on your placement, you will have to sign a grant agreement with Queen Mary, formally accepting the mobility grant and acknowledging the obligations you enter into when you accept the grant. This agreement will be issued by Queen Mary's .

2. Your Learning Agreement

You also need to submit your Learning Agreement (which is linked to your grant agreement) before you begin your placement. This agreement must be approved and signed by all three parties prior to submission (yourself, the host institution and your ).

If you don’t submit these documents before you start your placement, you won’t be eligible for funding. These are the funding rules of the European Commission.

Each Queen Mary student participating in an Erasmus+ study or work placement abroad is given an Erasmus+ Student Charter before departure abroad. The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies or for a traineeship.

Erasmus+ Student Charter [PDF 663 KB] 

In particular, the Erasmus+ Student Charter outlines the basic entitlements of the Erasmus+ students, such as free tuition and full recognition of studies or traineeships abroad. The Charter also specifies the main obligations of the Erasmus+ students, providing them with a concise idea of their duties with regard to both their home and host higher education institution/enterprise.

The Erasmus+ grant will be paid in Sterling and into your UK bank account. You have to be the account holder; the grant can’t be paid into another person’s account.

The grant is paid in two installments. Should you received a grant:

  • You will receive the first instalment, which is 80 per cent of your total grant, at the start of your Erasmus+ period (but only if and after you have completed the required documentation); and
  • You will receive the second instalment (which will be approximately the final 20 per cent/remaining portion of your total grant) after the end of your Erasmus+ period and only upon receipt of the remaining contractual documents requiring completion/submission.

If you have any additional needs or will need any extra support on your study placement, you may be eligible for a disability grant to help you take part in the Erasmus+ programme. Please contact us at goabroad@qmul.ac.uk for further information. Please also visit the How to apply page, section "Plan ahead: support available for you during your application" to know how we can help to support you in your preparations if you have any additional needs whatsoever.

The grant helps students with additional needs who wouldn’t be able to take part in Erasmus+ without extra financial support.

The allowances are offered if your additional needs mean that you will face additional costs that would exceed your Erasmus+ mobility grant and that you can’t pay for from another source.

The grant covers your approved actual costs and you will have to provide evidence of these costs: to claim the grant, you will need to submit a statement from your doctor (‘or other authority’) confirming:

  • your additional needs,
  • their severity,
  • their anticipated impact on your Erasmus+ placement,
  • what additional requirements and additional costs will need to be met,
  • a detailed estimate of these anticipated costs.

You must make your application before you start your Erasmus+ placement: you can’t apply for the grant retrospectively.

You must also maintain a full credit load for each term you are on exchange.

Your entitlement to any national grants or loans for your study at Queen Mary must be maintained during your Erasmus+ mobility period abroad. You must not discontinue, interrupt, or reduce your entitlement while you are on your placement and receiving your Erasmus+ grant. The Erasmus+ grant is not incompatible with receiving national grants or loans, however, before going abroad, you should check with any of your funding bodies that your exchange abroad and receiving an Erasmus+ grant for this does not affect their contribution. As with Student Finance, you should make it clear to them that your exchange abroad will be an integral part of your Queen Mary degree programme.

About

An Erasmus+ traineeship enables you to take up a work placement or internship in one of the Programme Countries within Europe. It allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets. Traineeships are excellent opportunities to gain international work experience, enhance your CV and build your international professional network.

The Erasmus+ Programme offers the opportunity to Queen Mary students to receive funding for a traineeship that is an integral component of their degree course.

(Erasmus+ Graduate Traineeships are also an opportunity available through the Erasmus+ Programme, see below).

Please note: Students are required to find and secure the traineeship themselves; the Global Opportunities Office does not offer or promote internship or work placement opportunities.

To learn more about the value of work experience and various opportunities, you may also read the document "International Work and Volunteering Opportunities" written by Careers & Enterprise.

Eligibility

Queen Mary students (all nationalities) who are registered to study for a degree or other recognised tertiary level qualification, up to and including the level of doctorate or enrolled in short-cycle higher vocational education (Foundation Degree and HND courses), with a traineeship forming an integral part of their degree. This applies to SLLF students for their year abroad, Science and Engineering students for their year in industry and SMD students for their elective.

  • Students undertaking traineeships do not have to be in their second year; they may be in any year of study.
  • Students need approval from their School/Department Coordinator.
  • A student who is out of attendance is not eligible to participate in the programme.
  • Students in the School of Science and Engineering are potentially eligible; they should get in touch with their Industrial Placement Coordinator for information about how to complete their industrial placement in Europe.

Medical Student Electives

If you are a Queen Mary student completing a degree in Medicine, you may complete a period abroad within your degree programme through the medical student electives that take place in the fifth year. This is an attractive option for medical students who are often unable to complete a longer exchange period abroad due to their degree requirements.

You are eligible to complete the medical elective in Europe, and if you complete the maximum 8-week (60-day) duration, you can qualify for an Erasmus+ traineeship grant for this period.

If you are interested, you can discuss this option further with Dr Nimesh Patel (n.s.patel@qmul.ac.uk).

Where can I go?

Students can do a traineeship in any public or private enterprise, organisation or virtually any other workplace in one of the Programme Countries that are active in the labour market but outside the UK. The following types of organisation are not eligible as host organisations:

  • EU bodies including specialised agencies and EU HEIs.
  • Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests and/or double funding.

If the traineeship takes place in a representation or public institution of the home country of the student (e.g. cultural institutes, schools), the student needs to indicate in their application the additional transnational benefits they will obtain as compared to a similar placement in the country of his or her home institution.

Students can use the Erasmus Intern website, managed by the European Student Network to search for traineeships.

Duration

Erasmus+ traineeships must be for a minimum of two months (= 60 days) and a maximum of 12 months.

Participated in Erasmus+ before? A student can receive up to 12 months of Erasmus+ funding per cycle of study, independent of the number and types of periods abroad. The duration of a graduate traineeship counts towards the 12-month maximum of the cycle during which a student applies for the traineeship.

Example: A student has spent 6 months studying at one of QMUL’s Erasmus+ partner universities for the first semester of year 3 during their 4-year undergraduate degree. The student is eligible for a remaining 6 months of funding for another study placement or work placement the second semester, totalling 12 months.
If the same student only spends only 10 total months abroad during that year 3, they are still eligible for 2 months of remaining funding in the context of an Erasmus+ graduate traineeship if they secure an internship/work placement abroad in one of the Programme Countries after graduation/year 4 (see "Erasmus+ Graduate Traineeships" section below).

For degrees covering two cycles (for example a first degree leading to a Master’s level qualification), mobility periods up to a total duration of 24 months may be undertaken.

Will fees be charged and what financial support will be provided?

There is no fee for taking part. If the application is successful, students are eligible for an Erasmus+ grant to help cover the travel and subsistence costs incurred in connection with their traineeship abroad. Erasmus+ grant rates depend on the destination country, and you could also be eligible for an additional EUR 20 top-up per month on top of the fixed-rate grant if you are from a disadvantaged background (see earlier section "Erasmus+ grant rates and how your mobility period is calculated.")

If the application is successful, what arrangements are made and what is the trainee's responsibility?

Prior to departure and well before graduation (while the participant is still enrolled as a Queen Mary student), the trainee is provided with:

  • A Grant Agreement covering the mobility period, signed between the trainee and Queen Mary, entailing mutual obligations, rights and responsibilities,
  • A Learning Agreement for traineeships regarding the specific programme for the traineeship, approved by the trainee, Queen Mary and the enterprise:
    This ensures a commitment by all three parties to the success and recognition of the traineeship and entails mutual obligations, rights and responsibilities. The rights, obligations, responsibilities are reflected in the learning agreement which will cover the key components of the work to be undertaken (a job description), the intended learning outcomes and a range of other matters. It will explain how Queen Mary will recognise the work placement; what form assessment will take and who will be involved in the assessment,
  • The Erasmus Student Charter setting out the trainee’s rights and obligations with respect to their period of training/work experience abroad (see above section for further detail and link to document preview).

Insurance

In order to be eligible for Erasmus+ funding, students doing a traineeship need to have liability insurance coverage and accident insurance coverage/workers compensation insurance:

  • Liability Insurance:
    Liability insurance covers damages caused by the trainee during his/her stay abroad. The Employer has to ensure that trainee’s actions and liability arising from the traineeship are covered by their liability policy (independently whether the trainee is at work or not). Varying arrangements with respect to liability insurance are in place in different countries engaged in transnational learning mobility for traineeships. Trainees therefore run the risk of not being covered. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.
  • Accident insurance coverage/workers compensation insurance:
    The trainee also needs accident insurance coverage/workers compensation insurance, covering at least damages caused to the trainee at the workplace. This insurance covers damages to employees resulting from accidents at work. In many countries, employees are covered against such accidents at work. However, the extent to which transnational trainees are covered within the same insurance may vary across the countries engaged in transnational learning mobility programmes. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.

Students must enquire about this with their employer and will need to make private insurance arrangements if not covered by the employer.

Students are advised to apply for a Global/European Health Insurance Card (GHIC/EHIC) for their period abroad.

Full recognition

Only traineeships which are part of the student's curriculum are eligible. Queen Mary must be satisfied that the programme of the traineeship is integrated into the student’s current degree course. Students will therefore have to meet with their Placement Coordinator to discuss the content of their traineeship. If the content is agreed on, this will be written down in the student’s Learning Agreement for traineeships, which ensures full academic recognition.

Failure to complete the traineeship

If you experience problems and wish to withdraw from your Erasmus+ traineeship, you must contact your School’s Placement Coordinator as soon as possible. Please be aware that if you fail to attend, unless there are exceptional circumstances, you will be liable for a full repayment of the Erasmus+ grant.

Advice for selected participants

Selected Erasmus+ participants make preparations before departure in order to sort out matters such as accommodation, contract(s), financial budgeting, insurance, paperwork, travel, etc. The following links offer some information and guidance to help participants navigate through these matters:

British Council Language Assistants

Students carrying out a Language Assistantship may receive a grant for an Erasmus+ traineeship providing they meet all Erasmus+ eligibility criteria and all Erasmus+ procedures are followed. Documentary and reporting requirements for Language Assistants are the same as for all Erasmus+ students. British Council Language Assistants are subject to the same rules as any Erasmus+ student with regard to tuition fees and the tuition fee contribution.

IAESTE

Outgoing students who have a placement under IAESTE are eligible for an Erasmus+ grant provided that the placement fulfils all criteria for an Erasmus+ placement. Documentary and reporting requirements are the same as for all other Erasmus+ students.

Further questions?

Please contact goabroad@qmul.ac.uk or the Erasmus+ Manager if you are interested in an Erasmus+ Traineeship so that we can advise you.

Due to the UK no longer being in the EU and the UK's participation in the Erasmus+ Programme coming to an end in May 2023, there is no more funding available for graduate traineeships.

Still to be confirmed for 2022/23 mobility as of September 2022.

Promoting language learning and linguistic diversity is one of the main objectives of the Erasmus+ Programme. Erasmus+ offers you Online Linguistic Support (OLS) to help you make the most out of your time abroad by learning the language of your host country. (Please note that the OLS is only available to students participating in the Erasmus+ Programme.)

Language assessment

OLS will assess your ability in the language you will study or work both before and after your placement to measure how your skills have improved. The online assessment will score your listening, reading and writing skills in your chosen language according to the Common European Framework of Reference for Languages (CEFR).

Online language course

Following the assessment you may be given access to a free* online language course, which you can make use of during your Erasmus+ exchange. (*the course is funded by the EU as part of the Erasmus+ Programme.)

The following language are available: Croatian, Czech, Danish, Dutch, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Irish Gaelic, Lithuanian, Latvian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.

 

Erasmus logo with European flag

This project has been funded with support from the European Commission (EC). The content of these web pages is the sole responsibility of Queen Mary University of London. The EC cannot be held responsible for any use that may be made of the information contained in these pages.

 

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