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Global Opportunities

Erasmus+ Programme grant

If you participate in the Erasmus+ Programme to study or work in Europe*, you may be eligible for a grant to help towards the additional costs of completing this placement abroad.

One of the significant advantages of participating in the Erasmus+ Programme is that you may be eligible for a grant to help towards the additional costs of going on an exchange. It’s important to note that this is a grant towards your costs: it will not cover them entirely!

(*) Through studying on exchange at one of our partner institutions or completing a work placement/traineeship in one of the Programme Countries within Europe.

The UK continues to participate fully in the Erasmus+ Programme during the 2021/2022 year:

  • Queen Mary's bilateral agreements signed under the Erasmus+ Programme will remain valid through the 2021/22 academic year and funding is available to students completing a study placement at Erasmus+ partner universities in 2021/22.
  • Queen Mary also continues to have funding available to students completing work placements as part of their degree programme during the 2021/22 academic year.
EUC Number (Charter):Erasmus Code: 
27872 UK LONDON031

Erasmus Charter for Higher Education 2014-2020 [PDF 607KB]


For more information about Erasmus+, please visit the European Commission’s website or the British Council website
.

The current policy as communicated to all UK institutions by the British Council is that a virtual/online placement is not currently an eligible activity to receive funding through the Erasmus+ Programme. The rationale of this policy is that the Erasmus+ grant is intended to cover costs that arise due to a physical mobility: travelling to/from and being abroad in the host destination, which are no longer the case for virtual/online learning. A student completing an Erasmus+ placement completely virtually still has the right to Erasmus+ student status, however, they would be classified as 'zero-grant'. Any student considering or planning for a virtual exchange should bear this in mind.

The grant is calculated from the first day you have to attend your place of study or traineeship, including any induction days etc. The end date is the last date you need to be present at your placement. You may receive a grant for a part or the entire duration of your stay.

Erasmus+ grant rates for the 2020/2021 and 2021/2022 academic year: 

1.  Group 1 countries – High cost of living (Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, Liechtenstein, Norway)

  • Study placement: EUR 420 per month
  • Traineeship: EUR 520 per month 

2.  Group 2 countries – Medium cost of living (Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Malta, Portugal)

  • Study placement: EUR 370 per month 
  • Traineeship: EUR 470 per month 

3.  Group 3 countries - Low cost of living (Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Slovakia, Slovenia, Former Yugoslav Republic of Macedonia, Turkey)

  • Study placement: EUR 370 per month 
  • Traineeship: 470 per month


Widening participation 'top up' grant 

This is available to eligible undergraduate Home/EU students only (provided they are means tested by Student Finance England), with household annual incomes of £25,000 or less.

You don’t have to apply for this top-up amount; we will let you know if you are eligible for it.

Before you go on your placement, you will have to submit two important documents to secure your mobility grant funding, in addition to a BACS form for Finance and a Risk Assessment form:

1. Your Erasmus+ Grant Agreement

Before you go on your placement, you will have to sign a grant agreement with Queen Mary, formally accepting the mobility grant and acknowledging the obligations you enter into when you accept the grant. This agreement will be issued by Queen Mary's .

2. Your Learning Agreement

You also need to submit your Learning Agreement (which is linked to your grant agreement) before you begin your placement. This agreement must be approved and signed by all three parties prior to submission (yourself, the host institution and your ).

If you don’t submit these documents before you start your placement, you won’t be eligible for funding. These are the funding rules of the European Commission.

Each Queen Mary student participating in an Erasmus+ study or work placement abroad is given an Erasmus+ Student Charter before departure abroad. The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies or for a traineeship.

Erasmus+ Student Charter [PDF 663 KB] 

In particular, the Erasmus+ Student Charter outlines the basic entitlements of the Erasmus+ students, such as free tuition and full recognition of studies or traineeships abroad. The Charter also specifies the main obligations of the Erasmus+ students, providing them with a concise idea of their duties with regard to both their home and host higher education institution/enterprise.

The Erasmus+ grant will be paid in Sterling and into your UK bank account. You have to be the account holder; the grant can’t be paid into another person’s account.

The grant is paid in two installments. Should you received a grant:

  • You will receive the first instalment, which is 80 per cent of your total grant, at the start of your Erasmus+ period (but only if and after you have completed the required documentation); and
  • You will receive the second instalment (which will be approximately the final 20 per cent/remaining portion of your total grant) after the end of your Erasmus+ period and only upon receipt of the remaining contractual documents requiring completion/submission.

If you have any additional needs or will need any extra support on your study placement, you may be eligible for a disability grant to help you take part in the Erasmus+ programme. Please contact us at goabroad@qmul.ac.uk for further information. Please also visit the How to apply page, section "Plan ahead: support available for you during your application" to know how we can help to support you in your preparations if you have any additional needs whatsoever.

The grant helps students with additional needs who wouldn’t be able to take part in Erasmus+ without extra financial support.

The allowances are offered if your additional needs mean that you will face additional costs that would exceed your Erasmus+ mobility grant and that you can’t pay for from another source.

The grant covers your approved actual costs and you will have to provide evidence of these costs: to claim the grant, you will need to submit a statement from your doctor (‘or other authority’) confirming:

  • your additional needs,
  • their severity,
  • their anticipated impact on your Erasmus+ placement,
  • what additional requirements and additional costs will need to be met,
  • a detailed estimate of these anticipated costs.

You must make your application before you start your Erasmus+ placement: you can’t apply for the grant retrospectively.

You must also maintain a full credit load for each term you are on exchange.

Your entitlement to any national grants or loans for your study at Queen Mary must be maintained during your Erasmus+ mobility period abroad. You must not discontinue, interrupt, or reduce your entitlement while you are on your placement and receiving your Erasmus+ grant. The Erasmus+ grant is not incompatible with receiving national grants or loans, however, before going abroad, you should check with any of your funding bodies that your exchange abroad and receiving an Erasmus+ grant for this does not affect their contribution. As with Student Finance, you should make it clear to them that your exchange abroad will be an integral part of your Queen Mary degree programme.

About

An Erasmus+ traineeship enables you to take up a work placement or internship in one of the Programme Countries within Europe. It allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets. Traineeships are excellent opportunities to gain international work experience, enhance your CV and build your international professional network.

The Erasmus+ Programme offers the opportunity to Queen Mary students to receive funding for a traineeship that is an integral component of their degree course.

(Erasmus+ Graduate Traineeships are also an opportunity available through the Erasmus+ Programme, see below).

Please note: Students are required to find and secure the traineeship themselves; the Global Opportunities Office does not offer or promote internship or work placement opportunities.

To learn more about the value of work experience and various opportunities, you may also read the document "International Work and Volunteering Opportunities" written by Careers & Enterprise.

Eligibility

Queen Mary students (all nationalities) who are registered to study for a degree or other recognised tertiary level qualification, up to and including the level of doctorate or enrolled in short-cycle higher vocational education (Foundation Degree and HND courses), with a traineeship forming an integral part of their degree. This applies to SLLF students for their year abroad, Science and Engineering students for their year in industry and SMD students for their elective.

  • Students undertaking traineeships do not have to be in their second year; they may be in any year of study.
  • Students need approval from their School/Department Coordinator.
  • A student who is out of attendance is not eligible to participate in the programme.
  • Students in the School of Science and Engineering are potentially eligible; they should get in touch with their Industrial Placement Coordinator for information about how to complete their industrial placement in Europe.

Medical Student Electives

If you are a Queen Mary student completing a degree in Medicine, you may complete a period abroad within your degree programme through the medical student electives that take place in the fifth year. This is an attractive option for medical students who are often unable to complete a longer exchange period abroad due to their degree requirements.

You are eligible to complete the medical elective in Europe, and if you complete the maximum 8-week (60-day) duration, you can qualify for an Erasmus+ traineeship grant for this period.

If you are interested, you can discuss this option further with Dr Nimesh Patel (n.s.patel@qmul.ac.uk).

Where can I go?

Students can do a traineeship in any public or private enterprise, organisation or virtually any other workplace in one of the Programme Countries that are active in the labour market but outside the UK. The following types of organisation are not eligible as host organisations:

  • EU bodies including specialised agencies and EU HEIs.
  • Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests and/or double funding.

If the traineeship takes place in a representation or public institution of the home country of the student (e.g. cultural institutes, schools), the student needs to indicate in their application the additional transnational benefits they will obtain as compared to a similar placement in the country of his or her home institution.

Students can use the Erasmus Intern website, managed by the European Student Network to search for traineeships.

Duration

Erasmus+ traineeships must be for a minimum of two months (= 60 days) and a maximum of 12 months.

Participated in Erasmus+ before? A student can receive up to 12 months of Erasmus+ funding per cycle of study, independent of the number and types of periods abroad. The duration of a graduate traineeship counts towards the 12-month maximum of the cycle during which a student applies for the traineeship.

Example: A student has spent 6 months studying at one of QMUL’s Erasmus+ partner universities for the first semester of year 3 during their 4-year undergraduate degree. The student is eligible for a remaining 6 months of funding for another study placement or work placement the second semester, totalling 12 months.
If the same student only spends only 10 total months abroad during that year 3, they are still eligible for 2 months of remaining funding in the context of an Erasmus+ graduate traineeship if they secure an internship/work placement abroad in one of the Programme Countries after graduation/year 4 (see "Erasmus+ Graduate Traineeships" section below).

For degrees covering two cycles (for example a first degree leading to a Master’s level qualification), mobility periods up to a total duration of 24 months may be undertaken.

Will fees be charged and what financial support will be provided?

There is no fee for taking part. If the application is successful, students are eligible for an Erasmus+ grant to help cover the travel and subsistence costs incurred in connection with their traineeship abroad. Erasmus+ grant rates depend on the destination country, and you could also be eligible for an additional EUR 20 top-up per month on top of the fixed-rate grant if you are from a disadvantaged background (see earlier section "Erasmus+ grant rates and how your mobility period is calculated.")

If the application is successful, what arrangements are made and what is the trainee's responsibility?

Prior to departure and well before graduation (while the participant is still enrolled as a Queen Mary student), the trainee is provided with:

  • A Grant Agreement covering the mobility period, signed between the trainee and Queen Mary, entailing mutual obligations, rights and responsibilities,
  • A Learning Agreement for traineeships regarding the specific programme for the traineeship, approved by the trainee, Queen Mary and the enterprise:
    This ensures a commitment by all three parties to the success and recognition of the traineeship and entails mutual obligations, rights and responsibilities. The rights, obligations, responsibilities are reflected in the learning agreement which will cover the key components of the work to be undertaken (a job description), the intended learning outcomes and a range of other matters. It will explain how Queen Mary will recognise the work placement; what form assessment will take and who will be involved in the assessment,
  • The Erasmus Student Charter setting out the trainee’s rights and obligations with respect to their period of training/work experience abroad (see above section for further detail and link to document preview).

Insurance

In order to be eligible for Erasmus+ funding, students doing a traineeship need to have liability insurance coverage and accident insurance coverage/workers compensation insurance:

  • Liability Insurance:
    Liability insurance covers damages caused by the trainee during his/her stay abroad. The Employer has to ensure that trainee’s actions and liability arising from the traineeship are covered by their liability policy (independently whether the trainee is at work or not). Varying arrangements with respect to liability insurance are in place in different countries engaged in transnational learning mobility for traineeships. Trainees therefore run the risk of not being covered. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.
  • Accident insurance coverage/workers compensation insurance:
    The trainee also needs accident insurance coverage/workers compensation insurance, covering at least damages caused to the trainee at the workplace. This insurance covers damages to employees resulting from accidents at work. In many countries, employees are covered against such accidents at work. However, the extent to which transnational trainees are covered within the same insurance may vary across the countries engaged in transnational learning mobility programmes. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.

Students must enquire about this with their employer and will need to make private insurance arrangements if not covered by the employer.

Students are advised to apply for a Global/European Health Insurance Card (GHIC/EHIC) for their period abroad.

Full recognition

Only traineeships which are part of the student's curriculum are eligible. Queen Mary must be satisfied that the programme of the traineeship is integrated into the student’s current degree course. Students will therefore have to meet with their Placement Coordinator to discuss the content of their traineeship. If the content is agreed on, this will be written down in the student’s Learning Agreement for traineeships, which ensures full academic recognition.

Failure to complete the traineeship

If you experience problems and wish to withdraw from your Erasmus+ traineeship, you must contact your School’s Placement Coordinator as soon as possible. Please be aware that if you fail to attend, unless there are exceptional circumstances, you will be liable for a full repayment of the Erasmus+ grant.

Advice for selected participants

Selected Erasmus+ participants make preparations before departure in order to sort out matters such as accommodation, contract(s), financial budgeting, insurance, paperwork, travel, etc. The following links offer some information and guidance to help participants navigate through these matters:

British Council Language Assistants

Students carrying out a Language Assistantship may receive a grant for an Erasmus+ traineeship providing they meet all Erasmus+ eligibility criteria and all Erasmus+ procedures are followed. Documentary and reporting requirements for Language Assistants are the same as for all Erasmus+ students. British Council Language Assistants are subject to the same rules as any Erasmus+ student with regard to tuition fees and the tuition fee contribution.

IAESTE

Outgoing students who have a placement under IAESTE are eligible for an Erasmus+ grant provided that the placement fulfils all criteria for an Erasmus+ placement. Documentary and reporting requirements are the same as for all other Erasmus+ students.

Further questions?

Please contact goabroad@qmul.ac.uk or the Erasmus+ Manager if you are interested in an Erasmus+ Traineeship so that we can advise you.

There will be no funding available to students graduating in 2021. The information below is for reference only and in case there is funding available to students graduating in 2022.

About

An Erasmus+ traineeship enables you to take up a work placement or internship in one of the Programme Countries within Europe. It allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets. Traineeships are excellent opportunities to gain international work experience, enhance your CV and build your international professional network.

Queen Mary offers to-be graduates the opportunity to apply for funding for a traineeship (internship/work placement) that they intend to complete post-graduation in one of the Programme Countries* within Europe after they finish their degree programme: this is known as a graduate traineeship. The Global Opportunities Office decides on an annual basis whether to open the application period for these grants in February/March for graduate traineeships beginning during summer/autumn of the same year.

Please note: Students are required to find and secure graduate traineeships themselves; the Global Opportunities Office does not offer or promote internship or work placement opportunities.

To learn more about the value of work experience and various opportunities, you may also read the document "International Work and Volunteering Opportunities" written by Careers & Enterprise.

Eligibility

Any Queen Mary student who will be finishing their Queen Mary Bachelor, Master or doctoral studies in June/July is eligible to apply for funding. The Erasmus+ grant for graduate traineeships is in the range of EUR 470-520 per month. A top-up grant of EUR 20 per month may be available for students from disadvantaged backgrounds. See the Erasmus+ grant section of the Finance page for exact funding details. Students have to make their own arrangements to find and apply for a suitable traineeship in order to apply for the Erasmus+ status and associated funding. The traineeship should be secured by the time students apply for Erasmus+ funding. The application needs to be submitted to the Global Opportunities Office before the start of the traineeship.

Please note that Queen Mary cannot offer visa support as the traineeship extends beyond your Queen Mary degree. You may apply, however, you are solely responsible for obtaining the correct visa covering the duration of your traineeship.

See the bottom of this page for application and selection information.

Where can I go?

Students can do a traineeship in any public or private enterprise, organisation or virtually any other workplace in one of the Programme Countries that are active in the labour market but outside the UK. The following types of organisation are not eligible as host organisations:

  • EU bodies including specialised agencies and EU HEIs.
  • Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests and/or double funding.

If the traineeship takes place in a representation or public institution of the home country of the participant (e.g. cultural institutes like the British Council or English schools), the student needs to indicate in their application the additional transnational benefits they will obtain as compared to a similar placement in the UK.

Please note: Students are required to find and secure the traineeship themselves; the Global Opportunities Office does not offer or promote internship or work placement opportunities.

Duration

Erasmus+ traineeships must be for a minimum of two months (= 60 days) with a maximum of six months (= 180 days) of funding available.
The traineeship can last for longer than six months, however, the maximum funded duration is 6 months.

Timeframe: 2-6 months of funding available to support internships beginning after graduation and taking place during the 12 months after graduation.

Participated in Erasmus+ before? A student can receive up to 12 months of Erasmus+ funding per cycle of study, independent of the number and types of periods abroad. The duration of a graduate traineeship counts towards the 12-month maximum of the cycle during which a student applies for the traineeship.

Example: A student will graduate with their Bachelor’s degree during which they spent 10 months studying at one of Queen Mary’s Erasmus+ partner universities. The student is eligible for a remaining 2 months of funding over the following summer, totalling 12 months.

For degrees covering two cycles (for example a first degree leading to a Master’s level qualification), mobility periods up to a total duration of 24 months may be undertaken.

Will fees be charged and what financial support is provided?

There is no fee for taking part. If the application is successful, trainees will be awarded an Erasmus+ grant to help cover the travel and subsistence costs incurred in connection with their traineeship abroad. Grants awarded under the previous application round for graduate traineeships taking place during 2020/21 are within the range of EUR 470-520 per month and depend on the destination country (rates for 2021 graduates would likely be similar if an application round opens). A top-up grant of EUR 20 per month may be available for students from disadvantaged backgrounds.

If the application is successful, what arrangements are made and what is the trainee's responsibility?

Prior to departure and well before graduation (while the participant is still enrolled as a Queen Mary student), the trainee is provided with:

  • A Grant Agreement covering the mobility period, signed between the trainee and Queen Mary, entailing mutual obligations, rights and responsibilities,
  • A Learning Agreement for traineeships regarding the specific programme for the traineeship, approved by the trainee, Queen Mary and the enterprise:
    This ensures a commitment by all three parties to the success and recognition of the traineeship and entails mutual obligations, rights and responsibilities. The rights, obligations, responsibilities are reflected in the learning agreement which will cover the key components of the work to be undertaken (a job description), the intended learning outcomes and a range of other matters. It will explain how Queen Mary will recognise the work placement; what form assessment will take and who will be involved in the assessment,
  • The Erasmus Student Charter setting out the trainee’s rights and obligations with respect to their period of training/work experience abroad (see above section for further detail and link to document preview).

During the period abroad:

  • The trainee is asked to keep a journal to reflect on their learning progress.

After the period abroad:

  • The employer will provide a traineeship certificate.

Insurance

To be eligible for Erasmus+ funding, before you start your traineeship, you will need to have liability insurance and accident or workers’ compensation insurance:

  • Liability insurance
    This covers any damage you might cause during your stay abroad. Your employer has to ensure that, as a trainee, you are cover by their liability policy (whether you are at work or not). Different countries have varying liability insurance arrangements for Erasmus+ trainees, so to avoid the risk of you not being covered by such arrangements, you have to take out your own insurance if this isn’t covered by your employer. You will also be asked to show proof of your insurance.
  • Accident or workers’ compensation insurance
    You will also need accident or workers’ compensation insurance, that will cover any injury you might have at your workplace. This insurance covers damages to employees resulting from accidents at work. Again, the level of protection offered to trainees varies across the region, so you will have to take out your own accident insurance if you are not covered by your employer’s policy. You will also be asked to show proof of your insurance.

Students must enquire about this with their employer and will need to make private insurance arrangements if not covered by the employer.

Students are advised to apply for a Global/European Health Insurance Card (GHIC/EHIC) for their period abroad.

Failure to complete your Erasmus+ traineeship

If you experience problems and wish to withdraw from your Erasmus+ traineeship, you must contact the Global Opportunities Office as soon as possible. Please be aware that if you fail to attend, unless there are exceptional circumstances, you will be liable for a full repayment of the Erasmus+ grant.

There will be no funding available to students graduating in 2021. 2022 application round TBC (will be announced March/April 2022).

Students had to follow two steps before the application deadline in order to be considered:

1) Complete and submit an online application form,

2) Merge the following scanned supporting documents into one single pdf and send this pdf by email (subject line: “Erasmus+ Graduate Traineeship application – First name Surname”) to goabroad@qmul.ac.uk:

  • Curriculum Vitae (CV),
  • Official transcript of records requested through the SEC (MySIS screenshot insufficient). Master students have to submit an official transcript from their Bachelor studies as well,
  • Job description,
  • Confirmation from employer (e.g. letter, contract, scan of email).

Note: Scanned copies of documents with quality resolution (not photographs) are required.

Selection Criteria

Priority will be given to students who will be doing an unpaid traineeship. Priority will also be given to students participating in Erasmus+ for the first time. Incomplete applications will not be considered.

Further selection criteria include:

  • Completeness of application form,
  • Relevance of traineeship to Queen Mary degree programme,
  • Academic merit,
  • Motivation,
  • CV.

For more information about Erasmus+, please visit the European Commission’s website or the British Council website.

Advice for selected participants

Selected Erasmus+ participants make preparations before departure in order to sort out matters such as accommodation, contract(s), financial budgeting, insurance, paperwork, travel, etc. The following links offer some information and guidance to help participants navigate through these matters:

Promoting language learning and linguistic diversity is one of the main objectives of the Erasmus+ Programme. Erasmus+ offers you Online Linguistic Support (OLS) to help you make the most out of your time abroad by learning the language of your host country. (Please note that the OLS is only available to students participating in the Erasmus+ Programme and is not available to students going abroad on a SEMP exchange to Switzerland, for example.)

Language assessment

OLS will assess your ability in the language you will study or work both before and after your placement to measure how your skills have improved. This assessment is mandatory, unless the language of tuition/work is English or your first language.

The online assessment will score your listening, reading and writing skills in your chosen language according to the Common European Framework of Reference for Languages (CEFR).

Only you and Queen Mary will know your OLS results. Queen Mary won’t pass them on to your host institution. Your assessment results won’t stop you from taking part in the Erasmus+ Programme.

Online language course

Following the assessment you may be given access to a free* online language course, which you can make use of before and during your Erasmus+ exchange.

*the course is funded by the EU as part of the Erasmus+ Programme.

The following language are available: Croatian, Czech, Danish, Dutch, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Irish Gaelic, Lithuanian, Latvian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.

 

Erasmus logo with European flag

This project has been funded with support from the European Commission (EC). The content of these web pages is the sole responsibility of Queen Mary University of London. The EC cannot be held responsible for any use that may be made of the information contained in these pages.