Global Opportunities

Pre-departure information

If you're visiting this page, then you probably have been granted a Conditional Offer to go abroad with Queen Mary. Congratulations! You've made a great decision to enhance your Queen Mary degree with an experience overseas on one of our programmes.  

Each programme offers pre-departure guidance and information that varies depending on which programme on which you will go abroad. For example: pre-departure presentations, email guidance, handbooks, forms to complete prior to departure.

It is highly recommended that you attend any Pre-Departure briefing, workshop or event that you are invited to attend (either by the Global Opportunities Office or your academic school/department) - not only are these a great way to get information from us and prepare for your exchange, but they are also also an opportunitiy to ask us questions and meet other students going abroad on the same programme. Attending these will also save you time and questions (and avoid potential misunderstandings) down the line as you prepare for your departure.

From selection to departure

  • Please ensure you read all information you receive from us and your host institution or organisation carefully and complete all actions;
  • It is your responsibility to ensure you are well prepared for your time abroad by following our guidance.

Students who:

  • Have not been made a Conditional Offer to study abroad by the Global Opportunities Office should not attempt to complete any application materials for any of our partner institutions;
  • Are made a Conditional Offer to study abroad will be advised on next steps to complete by the Global Opportunities Office;
  • Accept their Conditional Offer to study abroad will be nominated to the partner/host institution by either their academic department or the Global Opportunities Office.

Students whose nominations are accepted by the partner institution will:

  • Begin to receive communications directly from their host destination (either the international office and/or relevant academic department); these communications may be in English or in the language of the host destination;
  • Need to complete all host institution application procedures (forms, supporting documentation) as requested by the partner and by the specified deadlines.

Though rare, the following categories of students are not allowed to complete their mobility period as forecasted:

  • Students who do not meet the conditions specified in their Conditional Offer to study abroad;
  • Students who do not receive an offer of admission from their host institution as a result of not completing their application procedures by the specified deadline/s.

Useful tips to get started

The list below is a start, but not an exhaustive list. Please ensure you do research about your programme and destination and contact us if you have any queries.

  • Read all guidance sent from us;
  • Attend any pre-departure briefings;
  • Complete ALL paperwork and actions from Queen Mary and the host instutution by the deadlines (see "Checklist and paperwork" section of this webpage);
  • Apply for and complete all Student Finance forms and grants for which you may be eligible, with the support of Advice and Counselling (only for Home/EU student with loans through Student Finance);
  • Review our Health and Safety page;
  • Review your host institution/organisation information pages - familiarise yourself with their advice around pre-departure, class registration, arrival, healthcare, visas and insurance etc.;
  • Obtain relevant guidance on visas and insurance from your host institution;
  • Ensure you have made any funding bodies supporting you aware that you will be going overseas;
  • Useful resources: Lonely Planet, Foreign Travel Advice (UK Gov), Fit for TravelForeign Travel Checklist (UK Gov) - Please note the Government resources included here are for the UK Governement. If you are an international student going abroad with Queen Mary, you should also consult and make a note of contacts from your home country e.g. embassy contacts in your host country.

Checklist and paperwork

If you are holding a Conditional Offer to study abroad from the Global Opportunities Office, you will begin to receive communications about next steps and required paperwork to complete for Queen Mary. You will separately receive communications from the host institution about procedures and paperwork required by them. Both sets of paperwork are important and require your attention. 

All Queen Mary documentation requiring your action will be sent to you via email by the Global Opportunities Office. This paperwork will include a combination of pre-completed paperwork that you will need to approve and sign, or paperwork requiring your completion. 

This paperwork will be accompanied by an easy-to-follow Checklist that the Global Opportunities Office will also send to you, where you can track everything you need to submit. Once received, use this this Checklist to carefully check that you have completed your documentation correctly. Feel free to use the tick boxes to help you keep track of what you have returned to the GO Office. This Checklist does not need to be returned to us - it is for your use only.

It is advised to keep copies of all documents in a folder you can access at all times (e.g. Dropbox, Google Drive, online in the cloud).

Acceptable formats for returning paperwork 

The Global Opportunities Office only accepts good-quality scans and documents returned in merged pdf files* (one document per file). Multiple pages of one document will not be accepted, nor will multiple forwarded .jpeg or comparable photo files.

Some documents require a signature; a signature cannot be typed, yet you may insert an uploaded jpeg of your wet-signature taken as a photograph into the document. Some documents (such as an Erasmus+ Grant Agreement) require a wet-signature (in thie case, you must sign the paper, scan, merge all pages and return as one file). Please send them to goabroad@qmul.ac.uk.

All returned paperwork should include your name and student ID in the subject of the email. Note that we will only accept good quality scans*.

(*) Multiple, individual png files/photographs of completed forms, or scans of individual pages of forms, will not be accepted. For each required document, you are asked to save the individual images of your scanned pages as pdf documents onto your computer and then combine all pages of the same document together into one single pdf file. Pdf combining software is plentiful on the internet for free download for all operating systems, such as iLovePDF.com.

Please get in touch with the contact for your programme if you would like further information about Pre-Departure. A full list of Global Opportunities staff can be found in our Contact Us webpage.

 

This project has been funded with support from the European Commission (EC). The content of these web pages is the sole responsibility of Queen Mary University of London. The EC cannot be held responsible for any use that may be made of the information contained in these pages.