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Human Resources

Flexible Working

Any Queen Mary employee can apply to work flexibly by requesting a change to their contract. There is no automatic right to work flexibly but we do have a duty as an employer to deal with any requests in a 'reasonable' manner.  

There may be sound practical and business reasons why the University is unable to accommodate the work pattern you have in mind. However, our Flexible Working Policy aims to ensure that:

  • any application you make is given serious consideration;
  • if your application is refused, you will be given the reason why and a right of appeal.

You may apply to change your contract (up to) twice in any twelve-month period.

Below we have outlined different types of flexible working. Please note that this does not mean all these options will be available to you whilst in your role at Queen Mary.

Types of Flexible Working

This option allows flexibility at the start and finish of the working day, and also allows an accumulation of hours at busy times. This means that employees can more easily fit work around personal commitments and the office benefits by having a more flexible workforce.

This option is useful if you want to continue working the total number of hours you currently work and retain your current benefits but would prefer to compress the hours into a shorter working week or fortnight, allowing some ‘free’ time during the normal working week. The work patterns proposed will be considered to see if they are workable within the department concerned.

This is a variation in the arrangement of hours where staff work to an annualised contract rather than a weekly or monthly number of hours. They may work more hours at particular times of the year to take account of seasonal peaks and troughs in their workload. The hours to be worked by each employee are negotiated in advance, and can vary on a daily, weekly or monthly basis.

This arrangement involves staff working either fixed patterns of work which vary from the norm (e.g. night work only) or which vary from day to day and week to week. Typically, shift work is designed to provide cover for longer hours than would usually be worked by the majority of staff, may cover 24 hours a day, seven days a week.

Working staggered hours mean that although staff work fixed hours every day, the start, finish and lunch times could be agreed to suit personal needs. This is particularly useful if someone has fixed activities to be accommodated each week, such as care duties. This option could mean that potentially the workplace would be staffed for longer hours than normal if staff were working different ‘shifts’.

There are many job roles that involve a range of duties, which could be shared by 2 people. Not only does this create additional employment opportunities, but offers increased flexibility in employment arrangements particularly for those who wish to work part-time while retaining a high level of responsibility. There are a number of patterns for job sharing such as:

  • Split week - This is the most common pattern, where each partner works 2.5 days per week.
  • Overlapping week - Each job share partner works 3 days so that there is an overlap of 1 day.
  • Split day - One job share partner works every morning while the other works every afternoon.
  • Alternate week - Each job share partner has 1 or more weeks at work and then the same number off work.
  • Simultaneously for 2 or 3 days per week – partner works the same days at the same time

Due to personal commitments, there may be a number of occasions when it is more beneficial to work reduced hours, either on a temporary or a permanent basis. It may also be a recommendation from Occupational Health to work phased hours either before or after a long period of absence. Reduced hours on a permanent basis can include the following arrangements:

  • Working on a part-time basis/job split.
  • Working only during term-time.
  • Reduced hours on a temporary basis - for example when commitments outside work mean that you would prefer to work shorter hours for an agreed period of time, before returning to your normal hours.

Remote working is where an employee meets their contractual obligations by working from home or another location outside their normal base on an occasional, temporary, regular or permanent basis. There are many types of jobs that could enable staff to use this option either occasionally or regularly. It may be the case that a particular task needs completing which could be done more easily in a home environment, such as writing a report. There may also be occasions when it is more convenient to work from home for personal reasons, for example when attending medical appointments.

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