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Graduation

Terms and Conditions - Class of 2020 Virtual Celebration

It is the responsibility of the graduand to read through and understand the Terms and Conditions below and to contact the Events and Ceremonies Team if they have any queries. By registering to attend the Class of 2020 Virtual Celebration experience the graduand is agreeing to the following: 

Last updated: 06 October 2020

Definitions:

a) “The University” refers to Queen Mary University of London. 

b)“The Events and Ceremonies Team” refers to Queen Mary University of London. 

  c) “Student” refers to the person making the booking. 

  d) “Graduand refers to the person making the booking. 

1. REGISTERING TO ATTEND

a) Registration for the Class of 2020 Virtual Celebration experience will open at midday (UK time) on Friday 9th October 2020 

b) All registrations must be completed by no later than the advertised booking deadline of midday (UK time) on Friday 23rd October 2020 

c) Graduands who inform the Events and Ceremonies Team of their interest to attend the Class of 2020 Virtual Celebration experience after the booking deadline are not guaranteed attendance 

D) Graduands will be provided with information on how to access the Class of 2020 Virtual Celebration experience in pre-event communications.

2. ELIGIBILITY

a) All students who are potentially eligible to graduate in winter 2020 will be invited to book via the website on midday (UK time) Friday 9th October 2020 

b) All students who are potentially eligible to receive an award in winter 2020, or whose award has been delayed due to covid-19, will be able to attend the experience. Attendance at the experience does not rely on an award being granted.  

c) Booking data will be matched with student records to ensure students who book to attend are final year students.   

3. TICKETS

a) Graduands need to register to attend the Class of 2020 Virtual Celebration experience from midday (UK time) on Friday 9th October 2020 and before the booking deadline of midday (UK time) on Monday 23rd October 2020.  

b) Bookings are subject to availability, can be changed or withdrawn by Queen Mary University of London without notice, and may become unavailable before the deadline above. 

c) There is no charge to the graduand to attend the Class of 2020 Virtual Celebration experience.  

d) Bookings are non-transferrable and cannot be transferred as attendance at a physical ceremony.

4. ACADEMIC DRESS AND ROBES

a) Graduands are not required to wear academic robes for the Class of 2020 Virtual Celebration experience.

5. FILMING AND PHOTOGRAPHY

a) Queen Mary University of London holds the right to capture images and recordings of the experience.  

b)   Both footage and photographs may be used by the University for media publications, advertising and future graduation publications. 

d)  By registering to attend the experience, graduands are giving permission for the recording, transmission and use of images (both still and moving) from the event. Queen Mary University of London retain all rights in any images.

6. PRINTING OF NAMES AND INFORMATION 

a) By registering to attend you are giving Queen Mary permission to use your name, favourite memory of Queen Mary and the one word you would use to describe Queen Mary in communications and design materials around the Class of 2020 Virtual Celebration 

b) If you do not want Queen Mary to use this information then it is the responsibility of the student to contact the Events and Ceremonies Team before the booking deadline requesting this.  

c) Designs and prints created (including video content and branded merchandise) will be done so using data that is held by Academic Registry which denotes final year class of 2020 students information.

7.  ACCESSIBILITY REQUIREMENTS

a) It is the responsibility of the graduand to inform the Events and Ceremonies Team of any special requirements for both guests and graduands when they register to attend the experience.  

b) Graduands must inform the Events and Ceremonies Team of any special requirements before the booking deadline. Graduands must include as much information as possible in their request to ensure that it can be accommodated appropriately. Requests made after the deadline cannot be guaranteed 

c) Accessibility requirements at the Class of 2020 Virtual Celebration experience will be accommodated to the best of our abilities on the platform used for the event.

8. CONTACT INFORMATION

a) It is the responsibility of the graduand to ensure that their contact details are kept up to date on their student record as the Events and Ceremonies Team will invite graduands to attend via email addresses on their student record. It is the responsibility of the student to keep their personal details on MySis up to date. 

b) Queen Mary University of London is not responsible if invitations are not received by graduands because their contact details are not kept up to date. 

c) By registering to attend the Class of 2020 Virtual Celebration experience, graduands are giving their permission for the Events and Ceremonies Team to retain their contact information, for the purpose of invites to their postponed physical graduation ceremony. Graduands are asked to provide their personal email addresses so the Events and Ceremonies Team can invite them to their postponed ceremonies.

9. DEGREE CERTIFICATES

a) Attendance at Queen Mary University of London’s Class of 2020 Virtual Celebration experience is not mandatory and has no impact on the awarding of a student’s degree.

10. RIGHT TO REFUSE ENTRY

a) Queen Mary University of London has the right to refuse entry to both graduands and guests at the Class of 2020 Virtual Celebration experience.  

b) Queen Mary University of London reserves the right to ask any person to leave the Class of 2020 Virtual Celebration experience if they are acting in a manner, which in the opinion of the University may cause a breach of the peace or cause harm to others.

11. DATA PROTECTION 

a) In accordance with the Data Protection Act 2018, the Events and Ceremonies Team can only discuss a graduands celebration with the graduand. Information cannot be disclosed to anyone other than the graduand. 

b) If graduands do not wish for their names to appear on merchandise, they must inform the Events and Ceremonies Team in writing by no later than midday (UK time) on Friday 16th October. 

c)  All student names will be taken directly from the student records system. Queen Mary University of London are unable to use names that do not appear on the student record. 

d) For further information, please read the privacy notice.

12. DISCLAIMER

a) In the event that the Class of 2020 Virtual Celebration experience has to be cancelled, re-scheduled or postponed, Queen Mary University of London will make every effort to contact graduands and will post information on all appropriate channels. 

When registering attendance graduands will be asked to accept the Terms and Conditions and will not be able to book without doing this. Queen Mary University of London confirm that failure to comply with the above Terms and Conditions may result in a graduand losing their place at the Class of 2020 Virtual Celebration experience.