School/Institute of NAME

Associate Subject Examination Board for SUBJECT

Minutes of a meeting held on DATE

Internal members present
NAME (Chair)
In attendance
NAME (Secretary)
Apologies
Part I: Preliminary items
Quorum
The Board confirmed that it met the quorum.
Confidentiality
The Board noted the confidential nature of its papers and decisions, and noted that its decisions should not be disclosed except through the authorised routes.
Declaration of interests
The Board noted that there were no conflicts of interest. The Board noted that there was a potential conflict of interest in respect of STAFF and STUDENT(S) from the NAME SEB. The Board agreed that MEASURES THAT WERE TAKEN TO AVOID THE CONFLICT AFFECTING DECISION MAKING in order to prevent this from affecting the Board’s decisions.
Debtors
The Board noted that the results of students with academic debts were marked in the board sheets. These students were considered as normal by the Board, but were not entitled to receive formal confirmation of results or progression from one year to the next, or any award of Queen Mary or the University. Members were reminded not to release or discuss results with debtors, or to supply them with references or visa letters. Students making subject access requests under the General Data Protection Regulation were to contact data-protection@qmul.ac.uk, or visit www.arcs.qmul.ac.uk.
Regulations
The Board noted the key points of the Academic Regulations, including the requirements to pass a module and the arrangements for reassessment.
Part II: Consideration of module results
Marking practices
The Board received a report from the Chair on the SEB’s marking practices. It was confirmed that Queen Mary’s marking procedures had been followed.
Invigilator and student reports
The Board noted that no invigilator or student reports had been received. The Board considered invigilator and student reports, and agreed actions as follows: . Module code: Module name Details Module code: Module name Details
Module results
The Board approved the module results as presented in the board sheets, with the exception or special note of those detailed below: Module code: Module name Details Module code: Module name Details
Part III: Consideration of student results
Students who could not be considered
The Board noted that the following students could not be considered, for the reasons detailed, and agreed that Chair’s action would be taken where necessary to approve decisions. SURNAME Forename (number): Details SURNAME Forename (number): Details SURNAME Forename (number): Details .
Extenuating circumstances
The Board approved the recommendations of the Extenuating Circumstances Sub-board.
Associate student results
The Board approved the recommendations detailed on the SITS-generated board sheets, with the exception or special note of the following: SURNAME Forename (number) Did not attend examinations for CLA4001 and CLA4125. An extenuating circumstances claim was received. The ECs covered the CLA4001 exam and were accepted, but did not cover the date of the CLA4125 exam and were rejected for that assessment. Agreed: First sit CLA4001 and resit CLA4125 at the next available opportunity. SURNAME Forename (number) Details .
Part 4: Other matters
Authority for the Chair to act on behalf of the Board
The Board approved the conferral of authority to the Chair to act upon its behalf.
Arrangements for the next meeting
The Board noted that the arrangements for the next meeting would be confirmed in due course. The Board noted that the next meeting would take place on DATE.
Part 5: Post meeting amendments and Chair’s actions
XX/XX/XX	SURNAME Forename (number) Details of Chair’s action/amendment.