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Blizard Institute - Faculty of Medicine and Dentistry

Administration

Key administrative contacts in the Centres

Centre for Cell Biology and Cutaneous Research 

Sam Matthew, Centre Manager

Email: s.matthew@qmul.ac.uk , phone: +44 20 7882 7173

Nataly Murphy, Centre Administrator (Maternity leave)

Email: n.murphy@qmul.ac.uk , phone: +44 20 7882 3789

Centre for Genomics and Child Health

Sabrina Skeete, Centre Manager

Email: s.skeete@qmul.ac.uk , phone: +44 207 882 2619

Shirley Dankyi-Larbi, Centre Administrator

Email: s.dankyi-larbi@qmul.ac.uk , phone: +44 20 7882 2615

Julia Moreta-Diaz, Centre Administrator

Email: j.moretadiaz@qmul.ac.uk , phone: +44 20 7882 2618

Centre for Immunobiology 

Nici Kingston, Centre Manager

Email: n.j.kingston@qmul.ac.uk , phone: +44 20 7882 7191

Abdul Monaf, Centre Administrator

Email: a.monaf@qmul.ac.uk , phone: +44 20 7882 7278

Centre for Neuroscience, Surgery and Trauma

Jyoti Salhan, Centre Manager

Email: j.salhan@qmul.ac.uk , phone: +44 20 7882 3637

Dymphna Murphy, Centre Administrator

Email: d.murphy@qmul.ac.uk , phone: +44 20 7882 7909

Other key contacts

Security Whitechapel: +44 20 7882 2599

Blizard Reception: +44 20 7882 2483

Post room: +44 20 7882 7234

IT Services: +44 20 7882 8888

Estates helpdesk:  +44 20 7882 2580

Meeting rooms:

Small Cloud: +44 20 7882 8947

Large Cloud: +44 20 7882 8946

Spikey: +44 20 7882 2278

Room bookings: https://webroombookings.qmul.ac.uk/Login.aspx?ReturnUrl=%2fdefault.aspx

AV:  avbookings@qmul.ac.uk  or +44 20 7882 7364

Useful information for staff

BUILDING ACCESS

All staff require ID cards to access University buildings. After your Office or Lab induction has been completed, the Lab Manager will pass your induction forms to the Security Office in the Garrod Building. You may then be required to visit the Security Office at Whitechapel (inside the Turner Street entrance to the Garrod Building) where your photograph will be taken. Your ID card will be delivered to the Centre in 2/3 days or you can collect it from the Garrod Security Office.

INDUCTIONS (LAB AND OFFICE)

On arrival all new staff will receive either an Office or Lab induction from the Institute Laboratory Managers/Centre Administration. This will be arranged by your Centre Manager/Centre Administrator.

IT

Helpdesk

See here for information on IT services.

For any IT problems, you can raise an IT Helpdesk ticket by emailing its-helpdesk@qmul.ac.uk

Computer Purchasing Policy

As these policies are updated regularly, please speak to your Centre Manager for further information.

Information and IT Security

Documents on general good practice relating to information and IT security can be found here.

Staff card registration 

Working from home 

Printing and Photocopiers

There are two large Konica printer/photocopiers on the ground and first floors. These are managed printers and can be accessed by tapping your ID card. To get connected to one of these printers, send an email to the IT helpdesk by emailing its-helpdesk@qmul.ac.uk. Paper for the printer is available in a cabinet next to the Printers. If the machine requires paper please speak to your Centre's Admin Assistant.

If a photocopier jams or malfunctions please speak to one of the Admin Assistants. Similarly, if the machine requires toner please let the Admin Assistant for your Centre know.

Scanning

The Konica photocopiers have a scanning function where by you can set yourself up and scanned documents will be emailed directly to your email address. If you need any assistance to set up your email address, please speak to your Centre Admin Assistant.

LIBRARY

The Whitechapel library is situated within the Church of St Augustine with St Philip on Turner Street. See here for more information.

Your access card also acts as your library card when activated.

The University subscribes to a large number of paper and electronic journals so inter-library loans are not usually necessary. If you do need an inter-library loan it may be placed via the website. Charges from August 2017 are given below.

Item

Cost

Books

£14.65

Articles

£9.00

Renewals

£4.75

QM-intersite

£1.50

International

£30.00

OFFICE ETIQUETTE

To minimise disruption to other members of staff, mobile phone calls should be made and taken away from offices and corridors.

Please let the Blizard Receptionist (020 7882 2483) know if you are expecting visitors. The Receptionist will call you once the visitor arrives.

POST/COURIERS

Post

Incoming post is collected by the Admin Team from the post room in the Blizard Building. It is then distributed via the pigeonholes in the admin bay.

Outgoing post should be left in the tray on top of the pigeonholes, i.e. First Class or Second Class.

External post should be stamped on the back with the Centre address and charge number. This stamp can be found in the admin bay and should be kept there for everyone to use.

Items of bulk postage must be bound with elastic bands prior to posting.

Postage

If you do a mail-out, post a parcel or send out several letters in one day or over a week, email the Admin Team with:

  • The number of letters/parcels
  • The budgetary details
  • The size of the envelope
  • Weight of parcel

Couriers

The Centre has an International FEDEX account which is used for all parcels sent overseas and either DHL or City Sprint for national parcels. Please see the Admin Team for further details.

RECYCLING/SHREDDING

Recycling

Bins for offices are no longer provided; instead Staff are responsible for emptying their general waste and recycling into the bins located around the Ground Floor and in the kitchen area.

There are also purple recycling bins on all floors of the building. Labels on the bins tell you what you may or may not recycle. Please condense recycled items as much as possible as bin space is limited.

Shredding

A large shredder is situated near each Konica ground floor printer.

Destroying Data

If you need to dispose of any electronic data or equipment, contact IT Services (its- helpdesk@qmul.ac.uk) to arrange secure disposal, particularly if the devices contain identifiable data.

ROOM BOOKING/AV/CATERING

Room Bookings

To book meeting rooms in the Blizard Building please see the Receptionist at the Blizard Reception or speak to your Centre Administrator.

To book any of the rooms in the Garrod Building please email teachingbookings@qmul.ac.uk or use the online booking system again please speak to the Admin Team.

Please note that PhD students need to book rooms via your Centre.

Room plans can be downloaded here.

Room timetables can be downloaded here.

AV Equipment

Most  bookable  teaching  rooms  are  fitted  with  standard  AV  Equipment:  data  projector, whiteboard, and DVD/Video playback. A precise AV room inventory can be downloaded here.

For AV requests based in Whitechapel either email avbookings@qmul.ac.uk  or call ext. 7364.

Requests for additional AV equipment for all other QMUL sites, you can either send an email to avbookings@qmul.ac.uk or you can log a call with IT services on helpdesk@qmul.ac.uk

For all requests, include details of what equipment is required, along with dates, start and finish times and the name of the building and room. The technicians require a minimum of 3 working days’ notice to service any requests and a weeks' notice if the event is outside working hours.

To book a short training session on Using Teaching Room AV Equipment including connecting your laptop, email avbookings@qmul.ac.uk or call ext. 8164.

Catering

Depending on where in the Blizard Building, you will be seated, there are two kitchens on the ground floor and two on the First floor with a fridge and kettle. 

All staff are responsible for cleaning up after themselves and leaving the kitchens clean and tidy.

STATIONERY

General items of stationery are available from the admin bay so please speak to a member of the Centre Administration Team. Specific items of stationery have to be purchased through individual grants. Please check with your Line Manager and get their approval first.

TELEPHONES/WIFI

Staff Directory

The university staff directory is available here. If you need to update or amend your details please notify the Admin Team.

Skype

If you have Skype capabilities on your PC or laptop, please speak to our IT team or the AV department for assistance on avbookings@qmul.ac.uk

Wifi

The Wifi network at QMUL is Eduroam, a world-wide roaming access service developed for the international research and education community.

See here for instructions on how to get connected.

ARRANGEMENTS WHEN LEAVING THE UNIVERSITY

See here for further information on leaving the University, including an exit questionnaire which you should complete.

Letters of resignation should be addressed to your line manager and copied to the Centre Manager.

Before you leave:

  • Notify IT Services and agree a timeline for terminating your email account.
  • Sort paper, computer and email files and either hand them over to your successor or a colleague, archive or destroy them as appropriate.
  • In an email, confirm to your Line Manager exactly what you plan to do or have done.
  • If you wish to take files with you, get clearance from the people who own the data they contain, if relevant
  • Return your office key and staff ID to the Centre Administration Team.
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