What is re-enrolment?
Re-enrolment is a process which all returning/continuing students must complete at the start of each new academic year. It confirms that you have returned to your programme, updates us with key information that might have changed over the past year, and indicates your agreement to follow Queen Mary’s Regulations.
How will online re-enrolment work?
Re-enrolment will open on Wednesday 8 August 2012 - slightly later if you have late summer re-sits/assessment. At this stage you will receive an email to your College account informing you that the process is available. You then need to log-in to MySIS using the following link - https://mysis.qmul.ac.uk/urd/sits.urd/run/siw_lgn
Choose the 're-enrol online' task from your student home page. To access MySIS you will need your central College computing account details. If you have forgotten your username or password please go to Room W209 in the Queens’ Building to obtain this information.
When you select 're-enrol online' you will see a number of sections to check and update: personal and academic details, qualification history, address information, and studentship information (research students only). You can save the data and login again later if you need to find information from elsewhere to complete the process.
Once you have filled out the sections available to you, you can select your data consent options. This controls which pieces of personal data can be made available to various organisations. The settings cannot be changed for every option as Queen Mary is required by law to supply certain pieces of information to government agencies. Full details are given in the system. You may then complete the re-enrolment process by agreeing to the College Declaration. The Declaration sets out what Queen Mary expects of students and what you can expect of Queen Mary in return.
Re-enrolment is an essential requirement for your programme, and must be completed by Sunday 7 October 2012. Failure to re-enrol by this deadline will result in your registration at the College being terminated and you will no longer be a student of Queen Mary.
If you have been classified as a debtor (unpaid tuition fees, field trip charges, library fine) you will not be able to access this service until you have cleared the outstanding debt. Please contact the Fees Office by email: firstname.lastname@example.org or telephone: +44 (0)20 7882 7676.
Updating your student visa details
If you are an international student studying on campus at Queen Mary we will display the information that we currently hold against your personal details including local contact details, visa and passport in the re-enrolment screens. It is essential that the details we hold on your record are up to date and correct in order to comply with the UK Border Agency and the Points Based Immigration System. Once you have completed the re-enrolment task your enrolment status will automatically be set to ‘Temporary Enrolment’.
To complete your enrolment you must attend an enrolment centre at the Mile End Campus. This will ensure we have your most up to date details at the start of each academic year. The enrolment centre will be held in the Octagon in the Queens’ Building and you can attend at any point on the following days:
- 10am – 5pm, Monday 24th September 2012
- 10am – 5pm, Tuesday 25th September 2012
- 10am – 5pm, Wednesday 26th September 2012
It is not necessary to make an appointment and you must bring with you:
- Evidence of current immigration permission, eg. Biometric card, visa
- ATAS certificate (if appropriate)
Once the College has checked and updated your student record, you will be fully enrolled.
You should bring the above documentation to the Research Degrees Office (E15, Queens’ Building, Mile End Campus) at any point during our opening hours from Tuesday 14 August to Friday 5 October 2012. It is not necessary to make an appointment but please check our opening hours carefully: http://www.arcs.qmul.ac.uk/research_degrees/contacts.html
Term will start for the majority of NEW students on 17 September 2012. Teaching for returning students will normally resume the following week (24 September – 28 September 2012) but this may vary between Schools/Institutes. Please check with your home School/Institute for full details.
If you have any further queries regarding re-enrolment please contact your local registry office:
- Student Enquiry Centre for all non PhD / MPhil students on: +44 (0)20 7882 5005 or by email: email@example.com
- Research Degrees Office for PhD / MPhil students by email: firstname.lastname@example.org
You must complete the on-line re-enrolment task by Sunday 7 October 2012.
The deadline for temporary enrolment is Friday 19 October 2012.
If you have not completed re-enrolment or have not fully enrolled by the dates listed above, your registration with Queen Mary will be terminated and the College will inform the appropriate bodies, including the UK Border Agency, Transport for London and Student Finance England.
Payment of tuition fees
You are responsible for the payment of your tuition fees so that you can be fully enrolled as a student at the College. If you paid by direct debit last academic session you will need to complete a new direct debit mandate.
Please refer to the Payment of tuition fees web page for further information.
Student Loan and Grant
If you have been notified by the Student Loans Company that you are eligible for a Student Loan then this will be paid three working days after the start of term (17 September 2012) provided that you have completed your online re-enrolment prior to the first day of term. If you re-enrol after the first day of term your Student Loan will be paid three working days after this date.
Students taking Late Summer Assessment/Re-assessment
If your progression to the next development year of your programme is dependent on passing resit and/or first sit examination(s) or coursework in August 2012, you will not be able to re-enrol until your Subject Examination Board has met. You will still need to attend your department’s Induction and/or Briefing/Advisor meetings. If you have been successful in the resit exams then you will be able to re-enrol online from Monday 17 September 2012.
If your student card has been lost or stolen you will need to obtain a replacement. Please check with your local Registry to see if it has been handed in. If not, complete the Replacement student card application form, available on the website or from registry then take it to the Cashiers’ Office (room W118 Queens’ building) and pay the £12 replacement card fee (cheques cannot be accepted). You must then present the receipt to registry before a new card can be issued. If your card has been stolen, we will issue a replacement free of charge if you provide us with a crime reference number.
Module registration for returning students
Module registration is the process of selecting the modules you intend to study in a particular academic year. Please note not all programmes offer a choice of modules and therefore some students will have no opportunity to alter the modules that are allocated to your chosen programme of study.
The module pre-selection task was made available at the start of the 2012 summer term and many students will have already made the relevant choices. If you have not done so already you must register for your choice of modules (for the whole year – 120 credits) at the start of the first semester and re-confirm semester 2 modules ONLY at the beginning of the second semester. You can modify your choice(s) during the first two weeks of each semester ONLY. It is your responsibility to ensure that your module registration is up-to-date and accurate.
Module registration will be available for you to access via MySIS until 7 October 2012. The online task should be completed and submitted for approval by your adviser or departmental administrator. If you fail to complete online module registration by 7 October 2012 your adviser will be forced to act on your behalf and make a selection of modules according to places available. Once selected these modules will not be changed. Please check with your adviser or departmental administrator if you are unsure of how to complete the module registration task or the module selections.
Please note that if you failed any modules from the previous academic year you will be asked if you want to register to resit the associated failed assessment at the next available opportunity (2012/13). If you do want to resit the failed assessment(s) then you must register to do so. If you do not want to register then you must opt out. The deadline for completing this task via MySIS is Friday 14 December 2012. If you fail to enter a decision either way by the deadline you will be automatically entered to resit the failed module and if you fail to take the required assessment you will be awarded a mark of 0 Fail. It is therefore in your own interest to ensure that you either register to resit or opt out for each failed module.
Please note that if you decide to opt out of re-sitting the module you will not be able to register to resit this module at a later date.
If you were certified absent from assessment the previous year then you will automatically be entered to sit the assessment again (without penalty) the following year.