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Permission to Enrol - Visas

The following information is for non-EU/EEA nationals to help you decide if you have the correct immigration permission to enrol with Queen Mary.

For information about the enrolment process including dates, times, location and all the documentation you must bring please see the Student Induction website. Information about September enrolment will be available from August and information regarding January enrolment will be available from December.

Please note, if we are not satisfied that your current immigration situation allows to you study in the UK, we will request for your written consent to discuss your case with the Home Office to obtain the confirmation of your eligibility to enrol. 

IMPORTANT: If you are not confident that your current immigration permission allows you to study at QMUL please email a copy of your visa and passport to visaverification@qmul.ac.uk and we will look into your case. If your immigration situation does not allow you to study we will not be able to enrol you.

Please refer to the situation applicable to you:


I hold a valid QMUL Tier 4 visa for the course I intend to study, can I enrol?

Yes. If you have applied for a CAS (Confirmation of Acceptance for Studies) and obtained your Tier 4 visa under the QMUL licence for the course you intend to study. 

You will need to present the following documentation at enrolment:

  • Original passport – must be valid, expired passports will not be accepted
  • Entry Clearance visa (if applied from outside the UK) - this may be inside your current or an expired passport, with the sponsor licence 11W8K9Y63
  • Biometric Residence Permit, or BRP card (applicable if your visa was issued inside the UK or if your visa was issued outside of the UK from 31 July 2015 onwards), with the sponsor licence 11W8K9Y63
  • Original qualifications and original certified translations (if applicable) as outlined on your CAS
  • ATAS clearance certificate (if applicable).

IMPORTANT update! – Collecting your Biometric Residence Permit (BRP) card from the Post Office

From 31 July 2015, students applying outside the UK for a visa to come to the UK for more than 6 months will be issued with a vignette in their passport, which is valid for 30 days from the date the student indicated as their intended travel date in their visa application. Students will be issued with a letter explaining the full details of their immigration permission and instructions on how a biometric residence permit must be collected from a specific post office.

ENROLMENT: In order to enrol you must collect your biometric residence permit from the post office within 10 days of arrival. Unfortunately we will not be able to enrol you if you do not present your Biometric Residence Permit Card.

Please refer to full BRP guidance.

I hold a valid QMUL Tier 4 visa but it was issued for a course I have already completed, can I enrol? - EXISTING Queen Mary Students

No, you will not be able to enrol with your previous QMUL visa to study a new course in the next academic year. UK Visas and Immigration guidance requires students who have completed a programme and wish to start a new programme with the same sponsor make a new Tier 4 immigration application before they can enrol.

Therefore if you are a current QMUL student e.g.

  • pre-sessional student moving onto a main degree programme
  • foundation student moving onto a main degree programme
  • undergraduate student moving onto a postgraduate programme
  • postgraduate taught student moving onto a research programme

and you currently hold a Tier 4 visa under QMUL sponsor licence (11W8K9Y63) you must make a new visa application for the new programme you intend to study before you can enrol. 

You will need to start preparing your Tier 4 application in good time, so that you are ready to apply once you complete your current programme. Make sure that you are able to meet all of the Tier 4 requirements (for example evidence of funds) so that you are ready make your Tier 4 application as soon as you have your CAS, and before enrolment for your main programme.

You will need to present the following documentation at enrolment:

  • Original passport – must be valid, expired passports will not be accepted
  • Current Biometric Residence Permit (or BRP card), which have QMUL sponsor licence 11W8K9Y63
  • Copy of your CAS statement (letter) for studying a new course
  • Copy of your completed and signed Tier 4 visa application
  • Copy of your Tier 4 online application cover sheet, which shows the date the application was submitted
  • If you applied for premium service to receive your decision on the same day, you must show confirmation that you have booked an appointment at a Public Enquiry Office within 45 days of submitting a fully online Tier 4 visa application
  • Original qualifications and original certified translations (if applicable) as outlined on your CAS
  • ATAS clearance certificate (if applicable)

You only need to have submitted your online immigration application before enrolment: you do not need to have posted your documents to UKVI or received a decision on your application

Before you post your documents (e.g. passport, qualifications) to UKVI you must bring them to the enrolment centre, otherwise you won't be able to fully enrol.

Please refer to the detailed guidance on the Advice and Counselling Service's website (videos and a written guide) to help you prepare a successful Tier 4 immigration application. We strongly recommend that students going on to a second programme of study at QMUL plan to extend their visa in plenty of time and contact the Advice and Counselling Service for further advice.

I hold a valid Tier 4 visa from my previous institution (non-QMUL sponsor licence) which I applied for on or after 5 October 2009, can I enrol?

No. Students with non-QMUL Tier 4 visas issued on or after 5 October 2009 must make a new Tier 4 visa application using a CAS issued by QMUL.

Once you have submitted your online Tier 4 application, you will be able to enrol by providing the documents listed below. You do not need to wait until your Tier 4 application has been decided

  • Original valid passport
  • Original valid immigration permission (eg, your visa, biometric card)
  • Cover sheet from the online visa application submitted in the UK which confirms the date of application was before your previous leave expired
  • Copy of your visa application
  • If you applied for premium service to receive your decision on the same day, you must show confirmation that you have booked an appointment at a Public Enquiry Office within 45 days of submitting a full online Tier 4 visa application
  • Original qualifications and Original translations
  • Copy of your ATAS clearance certificated (if applicable)


If you have already submitted your visa application and all documents to the Home Office please click below for more information on what to bring to enrolment.


I am a Tier 4 student and all my original documents e.g. passport, visa are with the Home Office as my visa application is still pending

 

I am a Tier 4 student and all my original documents e.g. passport, visa are with the Home Office as my visa application is still pending

If your passport and visa are with the Home Office because you have a Tier 4 visa application in progress, then you will need to bring ALL the evidence listed below to enrolment:

  • A copy of your passport ID page (verified by your previous institution)
  • A copy of your most recent visa (verified by your previous institution) so we can check you submitted your new Tier 4 application on time
  • Copy of your CAS statement (letter)
  • Copy of your completed and signed Tier 4 visa application
  • The online Tier 4 application cover sheet submitted in the UK which confirms the date of application was before your previous leave expired
  • A Royal Mail Special Delivery receipt which shows you have posted your supporting documents to the Home Office within 15 working days of the date you submitted a full online Tier 4 visa application; OR
  • If you applied for premium service to receive your decision on the same day, you must show confirmation that you have booked an appointment at a Public Enquiry Office within 45 days of submitting a full online Tier 4 visa application
  • Copy of your qualifications and certified translations (if applicable) as outlined on your CAS
  • Copy of your ATAS clearance certificate (if applicable).

You may start your new programme before your new Tier 4 application has been approved, but you do so at your own risk as the Home Office could refuse your Tier 4 application and you may not have the right to appeal this decision. If you do not have the appropriate immigration permission to study you will be required to withdraw from your studies under Academic Regulation 2.40, and in some cases may be required to resume your studies the next academic year.

If your new visa application was submitted after the expiration date of your previous visa, or you cannot provide a copy of your previous visa, you may not be permitted to complete enrolment until we can confirm whether your new visa application is likely to be valid. It is very important that you retain a copy of your previous immigration permission and bring it with you to enrolment.

Please note, once you receive your passport and visa from the Home Office, you are required to bring in your passport and updated visa to the Student Enquiry Centre so that we can keep a copy as required by our Tier 4 Sponsor Licence duties. If you fail to do so, you could be withdrawn from Queen Mary and we would then be required to report you to the Home Office.

I am a non-EEA national living in the UK and I do not have a student visa or a Tier 4 General Student visa, can I enrol?

Institutions can enrol any migrant with valid immigration permission which does not prohibit study.

Types of immigration permission that would prohibit you from studying at Queen Mary include:

  • Any type of visitor visa (except Short-Term Student)
  • Any Tier 4 student immigration permission which you applied for on or after 05 October 2009 to study at another institution (not Queen Mary) where you are not continuing your studies at that institution.

Examples of immigration permission which would allow you to study at Queen Mary:

  • Immigration permission as a dependant (husband/wife/partner/child) of someone in the UK
  • Immigration permission under Tiers 1, 2 or 5 of the Points Based System

You will need to present the following documentation at enrolment:

  • Original passport – must be valid, expired passports will not be accepted
  • Entry Clearance visa (if applied from outside the UK) - this may be inside your current or expired passport
  • Biometric Residence Permit, or BRP card (applicable if your visa was issued inside the UK or if your visa was issued outside of the UK from 31 July 2015 onwards)
  • Original qualifications and original certified translations (if applicable) as outlined on your CAS
  • ATAS clearance certificate (if applicable).

You need to be careful to ensure that you are not breaching the conditions of the visa you hold by studying as this could lead to your immigration permission being curtailed or revoked, which would in turn affect your registration at Queen Mary. You may find it helpful to refer to Advice and Counselling's guide of appropriate visas for studying for further information.

IMPORTANT: If you are not confident that your current immigration permission allows you to study at QMUL please email a copy of your visa and passport to visaverification@qmul.ac.uk and we will look into your case. If your immigration situation does not allow you to study we will not be able to enrol you.

Note: if you intend to apply for a Tier 4 visa under Queen Mary's sponsor licence you do not need to email us. Tier 4 General visa under the QMUL licence is permitted for enrolment and study.

I am a non-EEA national living in the UK as the family member of an EEA or Swiss national

The easiest way to prove your right to live, work and study in the UK is with an optional permit or Residence card issued by the Home Office. This means you can show us either:

  • Your passport with a valid 6-month EEA Family Permit or Residence card sticker; or
  • Your passport and separate biometrics 5-year Residence card or Permanent Residence card

If your Permit has expired, you can apply for a Residence card if you wish. An EEA Family Permit is free if you apply before you travel to the UK. A Residence card or Permanent Residence card application costs £65 per person.

A permit or Residence card is optional for EEA/Swiss nationals and their family members. So we will also accept alternative evidence of your right to be in the UK. You will need to show us all the documents you would need for a Residence card application:

  • The EEA or Swiss national’s passport or national ID card; and
  • Your passport; and
  • Evidence that the EEA/Swiss national is studying, working, self-employed or self-sufficient; and
  • Evidence that you are their family member.  If they are studying, you must their spouse or civil partner, or their dependent child, or their spouse or civil partner’s dependent child, or their “extended family member” as defined at https://www.gov.uk/apply-for-a-uk-residence-card/eligibility.  If the EEA/Swiss national is working, self-employed or self-sufficient, you can also be their (or their spouse or civil partner’s) grandchild who is under 21 or dependent, or their (or their spouse or civil partner’s) dependent parent or grandparent.

We will also accept:

I am not a Tier 4 student but I have a visa application pending in another category e.g. dependant, Tier 1, ILR in progress, can I still enrol?

If your visa application is pending you must show evidence that you have made a valid application before any previous leave expired, and your application is being processed by the Home Office. 

If you have already submitted a visa application in any other category excluding Tier 4 General visa, then you will need to bring ALL the evidence listed below to enrolment: 

  • Copy of your passport ID page
  • Copy of your most recent visa
  • Copy of your visa application
  • Cover sheet from the online visa application submitted in the UK which confirms the date of application was before your previous leave expired
  • Royal Mail Special Delivery receipt which shows you have posted your application to the Home Office AND/OR
  • Confirmation that you have booked an appointment at a Public Enquiry Office for face to face appointment
  • Copy of your qualifications and certified translations (if applicable)
  • Copy of your ATAS clearance certificated (if applicable)

IMPORTANT: If you are not confident that your current immigration situation allows you to study at QMUL, please email us a copy of your visa and passport to visaverification@qmul.ac.uk and we look into your case. Please note if your immigration situation does not allow you to study we will not be able to enrol you.

If your new visa application was submitted after the expiration date of your previous visa, or you cannot provide a copy of your previous visa, you may not be permitted to complete enrolment until we can confirm whether your new visa application is likely to be valid. It is very important that you retain a copy of your previous immigration permission and bring it with you to enrolment.

I am an asylum seeker, what documents do I need to present during enrolment

If you are seeking asylum or have been granted refugee status and you do not have a passport, then you will need to bring ALL the evidence listed below to enrolment:

If we have any doubts about your documentation and eligibility to enrol we will refer your case to the Home Office. If you would like to confirm before enrolment if your documentation is sufficient for you to study at Queen Mary please email copies of your immigration paperwork to visaverification@qmul.ac.uk.

I hold a valid Dependant visa (Tier 4 dependant, Tier 1 dependant etc.), can I enrol?

If you wish to enrol on a course of study (part-time or full-time) this is possible on any Dependant visa. To allow enrolment we need to see the following documents:

You need to be aware that should your circumstances change (for example, your visa expires and it is not possible to extend it, or the person to whom your visa is tied to is no longer in the UK and you no longer have the right to remain in the UK as a Dependant) then it will:

a) not be possible to switch to a Tier 4 General Student visa from within the UK, and

b) not be possible to apply for a Tier 4 General Student visa, from outside the UK if the course you are studying is part-time. Queen Mary cannot issue a CAS to a part time student for a Tier 4 application.

Please do be aware of these restrictions when making the decision to enrol with a visa in the Dependant category.

I am a non-visa national. Do I have to obtain entry clearance before coming to the UK?

It is compulsory for everyone (even those who are not visa nationals) to obtain entry clearance before travelling to the UK, if they want to enter as students and study for more than 6 months.

However, if you are a non-visa national and are coming to the UK to study for a maximum of six months, you may qualify to enter as a ‘short-term student’. You should note that there are a number of restrictions attached to this visa type.  Detailed information can be found on the ‘What immigration permission do I need to study at Queen Mary?’ section of the Advice and Counselling Service's website.

I hold a Short-Term Student visa, can I enrol on this even though my course is longer than six months?

No. If your course is longer than 6 months you must obtain a CAS and apply for Tier 4 immigration permission to enrol.

I am a distance learning student but want to attend a seminar, what visa do I need to obtain?

If you are on a distance learning course, where the entire course of study is longer than six months but each module/period of study is less than six months in duration, you can enter the UK on a Short-Term Student visa.

Students who want to undertake a part-time course (not distance learning) that is longer than six months and enter the UK on a very regular basis, should be warned that it is unlikely that they will be able to do this as a short-term student.

I have Indefinite Leave to Remain in the UK, do I need to bring anything to enrolment confirming this?

Yes. You should bring your passport and the indefinite leave to remain vignette or BRP card. We will also accept a letter from the Home Office confirming your immigration status. Students with refugee status should bring their original Home Office Immigration Status Document.

I have a valid visa but my passport has expired, can I still enrol?

No. Your passport is an immigration document and so must remain valid throughout your time in the UK. If you present a valid visa with an expired passport you will be asked to present a valid passport before you will be permitted to enrol. If your passport expiry date is imminent you should apply to renew it before you enrol at QMUL so as to avoid problems at enrolment.

I need to apply for my visa before enrolment and therefore I will not have original passport/visa during enrolment. What shall I do?

In order to enrol, international students must present a valid original passport and proof of current immigration permission in the UK and relevant academic documentation.

If you are not going to have your original passport during enrolment because you are planning to extend your UK immigration permission then we might not be able to enrol you. Therefore, you are advised to bring your

to the Student Enquiry Centre so that we can verify them before these documents are posted to the Home Office.

This guidance is very important as the university might not be able to enrol you if you have not presented us with your original passport and proof of current immigration permission in the UK at the point of enrolment or before. If you have already posted your passport to the Home Office please contact us as soon as possible and we will advise you on further actions: casinfo@qmul.ac.uk

Important: If your new visa application was submitted after the expiration date of your previous visa or you cannot provide a copy of your previous visa, you will not be permitted to complete enrolment until we can confirm whether your new visa application is likely to be valid. It is very important that you retain a copy of your previous immigration permission and bring it with you to enrolment.

My visa application was refused and I currently have an appeal ongoing with the Home Office. Can I enrol?

If your visa application was refused and you submitted an appeal against this decision there might be implications which can prohibit you from enrolling with QMUL.

To avoid delays and disappointment during enrolment you are advised to email us at visaverification@qmul.ac.uk copies of the following documentation and provide a brief explanation of your current immigration situation.

  • Copy of your passport ID page
  • Copy of your last visa
  • Evidence of your visa application
  • All subsequent refusals and appeals submissions

We will then assess your case and inform you in writing if you are eligible to enrol.

Original Qualifications AND Original Translation

You MUST bring original qualifications and if they are not in English, the original must be accompanied by a fully certified original translation by a professional translator/translation company. This translation must include:

  • Details of the translator/translation company’s credentials
  • Confirmation that it is an accurate translation of the original document
  • Translator/translation company’s contact details.

It must also be dated and include the original signature of the translator or an authorised official of the translation company.

It is essential that you provide original documentation; photocopies will NOT be accepted. If you have any questions regarding your qualifications, please contact the Admissions Office on +44 (0)20 7882 5511, or by email: admissions@qmul.ac.uk

ATAS for Non-EEA nationals

All non-EEA national students aged 18 or over, who have time-limited leave to stay in the UK, must obtain an ATAS Clearance Certificate if they are undertaking a programme which requires an ATAS clearance.

If you have been granted Indefinite Leave to Remain in the UK you do not need to apply for ATAS.

You will not be allowed to start your studies at QMUL until you have your ATAS certificate.

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