Guidance notes for online applications

These notes are intended to help you to complete the online postgraduate application form accurately. Please read these notes carefully before you begin completing the form. For further information on the courses available and the entry requirements please see our Postgraduate A-Z course finder. The information you provide on your application form will be treated in the strictest confidence in compliance with the Data Protection Act 1998.

The Data Protection Act 1998

The information which you give on your application form will be used for the following purposes only:

1. To enable application for entry to be considered
2. To enable the institution to compile statistics, or to assist other organisations or individual research workers to do so, provided that no statistical information which would identify you as a person will be published
3. To enable the institution to initiate your student record
4. To enable this institution to send you information which may be of interest to you unless you specifically request we do not do so

Personal and contact details

Name


The name you give on your application will be that under which you are admitted and registered with the University of London. The form of your name should correspond exactly with that in which your first degree is issued, and with other official documents which you will be required to produce as evidence of identity. If your name has changed and no longer matches that on official documents such as your birth certificate, passport or first degree certificate, please be sure to indicate this and enter details of your previous name(s) in the relevant section of the application form. NOTE: you will be required to produce official evidence relating to your change of name, for example, a marriage certificate or Deed Poll.

Nationality (as written in your passport), country of birth, area of permanent residence


We require information about your areas of residence to assist us in assessing your status for the purpose of paying fees. This information will enable us to make an initial assessment. Please give details of your immigration status, for example, refugee status, settled in the UK etc. Please attach certified copies of relevant Home Office documents. If you require independent advice regarding your fee status please contact the UKCISA (UK Council for Overseas Affairs).

If we are unable to verify your fee status from the information given with your application we will send you a fees classification questionnaire.

Residential category


This section will assist us in providing a provisional assessment on the level of tuition fees (home or overseas) that you will be charged if you are offered a place. Using the definitions and notes below please select the residential category you think applies to you. If we are unclear about the level of fees to charge we may require additional information. The residential categories are as follows:

• A - UK Citizen/EU National: you are a UK or EU national, or are the child of a UK or EU national, and have lived in the European Economic Area (EEA) or Switzerland (or both) for three years, but not just for full-time education. If you are a UK national, you may also have lived in the Channel Islands or the Isle of Man (or both) during those three years.
• B - Settled in the UK: you have Indefinite Leave to Enter or Remain in the UK or have the Right of Abode in the UK and have lived in the UK, the Channel Islands or the Isle of Man (or more than one of these) for three years, but not just for full-time education. (However, this does not apply if you are exempt from immigration control, for example, as a diplomat, a member of visiting armed forces or an employee of an international organisation or the family or staff member of such a person: if this is your situation your residential category is O).
• C - Refugee Status: you are a refugee, or have been granted Exceptional Leave to Enter or Remain, Humanitarian Protection or Discretionary Leave in the UK following an application for asylum, and you have lived in the UK, the Channel Islands or the Isle of Man since that status was recognised or granted, or you are such a person's husband, wife or child.
• D - EEA (non-UK/EU) Living in UK: you are an EEA or Swiss national, you live in the UK and you are a migrant worker (or you are such a person's husband, wife or child), and you have lived in the EEA or Switzerland (or both) for three years, but not just for full-time education.
• G - UK/EU NATIONAL Living outside EEA: you would otherwise meet the criteria of categories A, B, C or D, but you have been living outside the UK, Channel Islands, Isle of Man, EEA or Switzerland (or more than one of these) because you, your husband or wife, or your parent, have been temporarily working outside the area in question.
• International student: You are a non EU/UK/EEA national and your area of permanent residence is outside the UK/EU/EEA
• Not known: Please select this if none of the above applies to you.

Passport number


It is now a requirement of the UK Border Agency (UKBA) that we collect passport numbers for all applicants. This information will only be given the UKBA as part of the visa application process and will not be shared with any other third parties. For further information on visa regulations please go to: www.ukba.homeoffice.gov.uk/visas-immigration/studying

Address details


Please give details of your full home address and correspondence address, if different. It is very important to include an active email address, this is essential for you to be kept informed about your application. Applicants who apply online will be unable to complete the process without a valid email address.

Help us by ensuring you complete this section clearly. Where possible we will contact you via email throughout the entire admissions process, and if you declare a correspondence address we will use this to communicate with you. For example a correspondence address might be an overseas agent or temporary summer address. If this address changes, please inform the Admissions Office as soon as possible to avoid any communication difficulties.

Qualifications

Please complete this section in full providing as much information as possible.

Please note: You will be required to upload copies of all official transcripts. If you have more than one qualification you can add more by selecting the 'add' button.

English language qualifications

Applicants whose first language is not English should provide information about any recent English language tests they have achieved. For more information see our page on the College's English language requirements.

Date awarded/to be awarded: Please state the date of any English language test taken (or to be taken) and the award date (or expected award date if known).

Other evidence of proficiency: If you have studied all subjects of your undergraduate degree in English (within an English speaking country or in an English speaking school in another country) please provide details of this here.

Professional qualifications/membership of professional organisations

Please provide details of any professional qualifications you hold and/or membership of any professional bodies.

Employment history

If you have been in paid or voluntary employment, either during your studies or since graduating from university, please provide details including a brief description of your main duties and responsibilities. You may also wish to upload a CV which you can do in the upload section on the last page of the form.

Funding and scholarships

Please indicate your intended source of financial support, including information about any specific studentships currently being advertised at Queen Mary.

Some studentship schemes require additional documentation/ application forms as part of your application. Check with the school/institute for details. This should be completed and uploaded with your formal online application.

China Scholarship Council (CSC) / Queen Mary Joint PhD scholarship applicants should select the option 'I am a China Scholarship Council applicant' from the drop-down menu under the "Funding" question on the online application form (in response to the question 'How do you intend to finance your studies at Queen Mary'). You should also email internationaladmissions@qmul.ac.uk with the application reference number that you are sent as soon as you have completed your online application form so that we can ensure you are considered for the award. 

Equal opportunities

Queen Mary, University of London is committed to a policy of equal opportunities. To enable the College to monitor the effectiveness of this policy, applicants are asked to complete this section. This information is used solely for the purpose of monitoring application and admission rates and forms no part of the selection procedure.

References

i) Applicants applying for a taught course

Please provide the contact details of two referees, at least one reference must be from an academic referee who is in a position to comment on the standard of your academic work and suitability for postgraduate level study. Where appropriate, a second referee can provide comment on your professional experience. Applicants should arrange to upload references before submitting their form. Please note that you will be unable to submit your form unless you provide at least one reference with your application. Applicants who are only able to submit one reference should arrange for the second reference to be sent to the Admissions and Recruitment Office as soon as possible. Please quote your Application Reference number when sending the reference which should be addressed to:  The Admissions Office, Queen Mary, University of London, Mile End Road, London E1 4NS

If you are unable to submit a reference because your referee is unable to provide an open reference, please upload a word document informing us of this and send the reference request form (download this below) for your referee to complete and send to us:

ii) Applicants applying for a research degree

Please provide the contact details of two referees, at least one reference must be from an academic referee who is in a position to comment on the standard of your academic work and suitability for postgraduate level study. Where appropriate, a second referee can provide comment on your professional experience.

Your referee(s) can either submit a paper copy and post it to us, or complete it electronically and send via email. Download our reference request form here:

If your referee emails your reference to us we can only accept this if it is sent from a university or company email address. References from a personal email address such as 'Yahoo' or 'Hotmail' are not acceptable. Paper reference forms should be endorsed by an appropriate institution/company official stamp or on official institution/company letterhead.

Declarations

Please note that by signing your application form or agreeing to the online declaration you are confirming that the information given on the form is true, complete and accurate and no information requested or other material information has been omitted.