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Distance Learners: Certified copies of your documents

When making your application for a distance learning programme, you should have been advised to include certified scans of a valid passport and your qualifications. These are necessary in order to complete the enrolment process. Please note that only certified copies of your photo identification and any relevant qualifications can be accepted – ordinary photocopies of your documents will be rejected. To obtain certified copies, please refer to the instructions below. Please note that you are not able to certify your own documents – certification should be done by a third party.


Certified copies can be widely obtained for both home and overseas students:

  •  The Post Office offers an identity checking service at a cost of £8.75 (accurate at the time of writing).
  • Students can also have copies certified by a practicing solicitor or a notary public. Information about finding a solicitor is available from the Law Society. Most solicitors will certify documents for a charge with no limit on the number of copies. It normally takes about five to ten minutes. An appointment is not necessary, but it is advisable to call ahead of your visit.
  • The British Council also offers a certification service and all academic institutions will supply certified copies of qualifications by written request.

Further guidance can be obtained by visiting www.gov.uk/certifying-a-document though it is crucial to stress you should not verify your own documents even if you are classified as a ‘person of good standing’. Once a document has been certified, a stamp from the certifying organisation as well as the signature of the certifying person should be visible on the document.


You will be registered under the name that appears in your passport. If subsequent to your registration you change your name, then your record can be amended, but you will need to supply original evidence (e.g. marriage certificate, deed poll) to the Academic Registry. Please note that once an award has been made, it is not possible to change your name (more details here).

If you are a member of the General Medical Council then please submit your membership number to the Admissions Office with your application as we may be able to use this in lieu of certified copies to validate your qualifications (not your identify). Your GMC number must however be valid. If you have not done this, prior to pre-enrolment, then please do so as soon as possible.


Please do not send any documents through to us by post, as we cannot be responsible for the loss of your personal details.

 

IF YOU HAVE ALREADY PRE-ENROLLED, SUBMITTED ORIGINAL OR CERTIFIED COPIES OF YOUR DOCUMENTS AND PAID YOUR FEES YOU DO NOT NEED TO DO ANYTHING ELSE.  YOU WILL BE FULLY ENROLLED AUTOMATICALLY IN DUE COURSE.

Next steps: information for when you are fully enrolled

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