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Traineeships

An Erasmus+ traineeship enables you to take up a work placement or internship in a participating European country.

It allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets. The Erasmus+ scheme also runs a Graduate Traineeship programme.

Please see the information table below for full details.

Contact erasmus@qmul.ac.uk if you have any queries.


About

An Erasmus+ traineeship enables you to take up a work placement or internship in one of the Programme Countries within Europe*.

It allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets.

This is an excellent opportunity to gain international experience, enhance your CV and build your international professional network.

The Erasmus+ scheme also runs a Graduate Traineeship programme (see below).

(*) traineeships taking place in the UK are not eligible for funding

Eligibility

QMUL students (all nationalities) who are registered to study for a degree or other recognised tertiary level qualification, up to and including the level of doctorate or enrolled in short-cycle higher vocational education (Foundation Degree and HND courses), with a traineeship forming an integral part of their degree. This applies to SLLF students for their year abroad, Science and Engineering students for their year in industry and SMD students for their elective.

  • Students undertaking traineeships do not have to be in their second year; they may be in any year of study.
  • Students need approval from their academic school or department's Erasmus+ Coordinator.
  • A student who is out of attendance is not eligible to participate in the programme.
  • Students in the School of Science and Engineering are potentially eligible; they should get in touch with their Industrial Placement Coordinator for information about how to complete their industrial placement in Europe.

Medical Student Electives

If you are a QMUL student completing a degree in Medicine, you may complete a period abroad within your degree programme through the medical student electives that take place in the fifth year. This is an attractive option for medical students who are often unable to complete a longer exchange period abroad due to their degree requirements.

You are eligible to complete the medical elective in Europe, and if you complete the maximum 8-week (60-day) duration, you can qualify for an Erasmus+ traineeship grant for this period.

If you are interested in this option, please visit this webpage and discuss further with Dr Nimesh Patel (n.s.patel@qmul.ac.uk).

Where can I go?

Students can do a traineeship in any public or private enterprise, organisation or virtually any other workplace in one of the Programme Countries that is active in the labour market but outside the UK. The following types of organisation are not eligible as host organisations:

  • EU bodies including specialised agencies and EU HEIs — for a full list, visit the European Union website
  • Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests and/or double funding.

If the placement takes place in a representation or public institution of the home country of the student (e.g. cultural institutes, schools), the student needs to indicate the additional transnational benefits they will obtain as compared to a similar placement in the country of his or her home institution.

Students can use the Erasmus Intern website, managed by the European Student Network to search for traineeships.

Please note: Students are required to find and secure the traineeship themselves.

Duration

Erasmus+ traineeships must be for a minimum of two months (= 60 days) and a maximum of 12 months.

Participated in Erasmus+ before? A student can receive up to 12 months of Erasmus+ funding per cycle of study, independent of the number and types of periods abroad. The duration of a graduate traineeship counts towards the 12-month maximum of the cycle during which a student applies for the traineeship.

Example: A student has spent 6 months studying at one of QMUL’s Erasmus+ partner universities for the first semester of year 3 during their 4-year undergraduate degree. The student is eligible for a remaining 6 months of funding for another study placement or work placement the second semester, totalling 12 months.
If the same student only spends only 10 total months abroad during that year 3, they are still eligible for 2 months of remaining funding in the context of an Erasmus+ graduate traineeship if they secure an internship/work placement abroad in one of the Programme Countries after graduation/year 4 (see "Erasmus+ Graduate Traineeships" section below).

For degrees covering two cycles (for example a first degree leading to a Master’s level qualification), mobility periods up to a total duration of 24 months may be undertaken.

Will fees be charged and what financial support will be provided?

There is no fee for taking part. If the application is successful, trainees will be awarded an Erasmus+ grant to help cover the travel and subsistence costs incurred in connection with their traineeship abroad. Grants range from EUR 380-430 per month and depend on destination country.

If the application is succesful, what arrangements are made and what is the trainee's responsibility?

Prior to departure and well before graduation (while the participant is still enroled as a QMUL student), the trainee is provided with:

  • A Grant Agreement covering the mobility period, signed between the trainee and QMUL, entailing mutual obligations, rights and responsibilities,
  • A Learning Agreement for traineeships regarding the specific programme for the traineeship, approved by the trainee, QMUL and the enterprise:
    This ensures a commitment by all three parties to the success and recognition of the traineeship and entails mutual obligations, rights and responsibilities. The rights, obligations, responsibilities are reflected in the learning agreement which will cover the key components of the work to be undertaken (a job description), the intended learning outcomes and a range of other matters. It will explain how QMUL will recognise the work placement; what form assessment will take and who will be involved in the assessment,
  • The “Erasmus+ Student Charter” setting out the trainee’s rights and obligations with respect to their period of training/work experience abroad (see below for further detail).

Insurance

In order to be eligible for Erasmus+ funding students doing a traineeship need to have liability insurance coverage and accident insurance coverage/workers compensation insurance:

  • Liability Insurance:
    Liability insurance covers damages caused by the trainee during his/her stay abroad. The Employer has to ensure that trainee’s actions and liability arising from the traineeship are cover by their liability policy (independently whether the trainee is at work or not). Varying arrangements with respect to liability insurance are in place in different countries engaged in transnational learning mobility for traineeships. Trainees therefore run the risk of not being covered. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.
  • Accident insurance covergage/workers compensation insurance:
    The trainee also needs accident insurance coverage/workers compensation insurance, covering at least damages caused to the trainee at the workplace. This insurance covers damages to employees resulting from accidents at work. In many countries employees are covered against such accidents at work. However, the extent to which transnational trainees are covered within the same insurance may vary across the countries engaged in transnational learning mobility programmes. The trainee has to take out their own insurance if not covered by the employer. The trainee will be asked to show proof of their insurance.

Students should enquire about this with their employer and will need to make private insurance arrangements if not covered by the employer.

Full recognition

Only traineeships which are part of the student's curriculum are eligible. QMUL must be satisfied that the programme of the traineeship is integrated into the student’s current degree course. Students will therefore have to meet with their Placement Coordinator to discuss the content of their traineeship. If the content is agreed on, this will be written down in the student’s Learning Agreement for traineeships, which ensures full academic recognition.

Failure to complete the traineeship

If you experience problems and wish to withdraw from your Erasmus+ traineeship, you must contact your School’s Placement Coordinator as soon as possible. Please be aware that if you fail to attend, unless there are exceptional circumstances, you will be liable for a full repayment of the Erasmus+ grant.

Erasmus+ Student Charter

Each Erasmus+ student will be given an Erasmus+ Student Charter by their home university or higher education institution before departing on their study or traineeship period abroad. The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies or for a traineeship.

Erasmus+ Student Charter [PDF 663 KB] 

In particular, the Erasmus+ Student Charter outlines the basic entitlements of the Erasmus+ students, such as free tuition and full recognition of studies or traineeships abroad. The Charter also specifies the main obligations of the Erasmus+ students, providing them with a concise idea of their duties with regard to both their home and host higher education institution/enterprise.

Advice for selected participants

Selected Erasmus+ participants make preparations before departure in order to sort out matters such as accommodation, contract(s), financial budgeting, insurance, paperwork, travel, etc. The following links offer some information and guidance to help participants navigate through these matters:

British Council Language Assistants

Students carrying out a Language Assistantship may receive a grant for an Erasmus+ traineeship providing they meet all Erasmus+ eligibility criteria and all Erasmus+ procedures are followed. Documentary and reporting requirements for Language Assistants are the same as for all Erasmus+ students. British Council Language Assistants are subject to the same rules as any Erasmus+ student with regard to tuition fees and the tuition fee contribution.

IAESTE

Outgoing students who have a placement under IAESTE are eligible for an Erasmus+ grant provided that the placement fulfils all criteria for an Erasmus+ placement. Documentary and reporting requirements are the same as for all other Erasmus+ students.

Further questions?

Please contact us on erasmus@qmul.ac.uk if you are interested in an Erasmus+ Traineeship so that we can advise you.


Applications for students graduating in 2018 will open in March/April 2018. Please refer back to these pages for further information.

About

Erasmus+ offers funding to recent QMUL graduates who are planning on doing a traineeship (internship/work placement) in one of the Programme Countries* within Europe after they finish their QMUL studies.

An Erasmus+ traineeship allows you to gain valuable work experience in an international environment and enhance your key skills, such as your communication and cooperation skills, your adaptability and your knowledge of other cultures and markets.

This is an excellent opportunity to gain international experience, enhance your CV and build your international professional network.

(*) traineeships taking place in the UK are not eligible for funding

Eligibility

Any QMUL student who will be finishing their QMUL Bachelor, Master or doctoral studies in June/July 2018 is eligible to apply for funding. Grants range from EUR 380-430 per month. Top-up grant of EUR 20 per month for students from disadvantaged backgrounds available. See the Erasmus+ Grant page for more details. Students have to make their own arrangements to find and apply for a suitable placement for the traineeship. A traineeship placement should be secured by the time students apply for Erasmus+ funding. The application needs to be submitted to the Global Opportunities Office before the start of the traineeship.

Students studying with us on a Tier 4 visa: please note that QMUL cannot offer visa support as the traineeship extends beyond your QMUL degree. You may apply, however, you are solely responsible for obtaining the correct visa covering the duration of your traineeship.

See the bottom of this page for application and selection information.

Please note: Students are required to find and secure the traineeship themselves.

Where can I go?

Students can do a traineeship in any public or private enterprise, organisation or virtually any other workplace in one of the Programme Countries that is active in the labour market but outside the UK. The following types of organisation are not eligible as host organisations:

  • EU bodies including specialised agencies and EU HEIs — for a full list, visit the European Union website,
  • Organisations managing EU programmes (such as National Agencies) in order to avoid possible conflict of interests and/or double funding.

If the traineeship takes place in a representation or public institution of the home country of the participant (e.g. cultural institutes like the British Council or English schools), the student needs to indicate the additional transnational benefits they will obtain as compared to a similar placement in the UK.

Please note: Students are required to find and secure the traineeship themselves.

Duration

Erasmus+ traineeships must be for a minimum of two months (= 60 days) and a maximum of 12 months.

Participated in Erasmus+ before? A student can receive up to 12 months of Erasmus+ funding per cycle of study, independent of the number and types of periods abroad. The duration of a graduate traineeship counts towards the 12-month maximum of the cycle during which a student applies for the traineeship.

Example: A student will graduate with their Bachelor’s degree during which they spent 10 months studying at one of QMUL’s Erasmus+ partner universities. The student is eligible for a remaining 2 months of funding over the following summer, totalling 12 months.

For degrees covering two cycles (for example a first degree leading to a Master’s level qualification), mobility periods up to a total duration of 24 months may be undertaken.

Will fees be charged and what financial support is provided?

There is no fee for taking part. If the application is successful, trainees will be awarded an Erasmus+ grant to help cover the travel and subsistence costs incurred in connection with their traineeship abroad. Grants range from EUR 380-430 per month and depend on destination country.

If the application is succesful, what arrangements are made and what is the trainee's responsibility?

Prior to departure and well before graduation (while the participant is still enroled as a QMUL student), the trainee is provided with:

  • A Grant Agreement covering the mobility period, signed between the trainee and QMUL, entailing mutual obligations, rights and responsibilities,
  • A Learning Agreement for traineeships regarding the specific programme for the traineeship, approved by the trainee, QMUL and the enterprise:
    This ensures a commitment by all three parties to the success and recognition of the traineeship and entails mutual obligations, rights and responsibilities. The rights, obligations, responsibilities are reflected in the learning agreement which will cover the key components of the work to be undertaken (a job description), the intended learning outcomes and a range of other matters. It will explain how QMUL will recognise the work placement; what form assessment will take and who will be involved in the assessment,
  • The “Erasmus+ Student Charter” setting out the trainee’s rights and obligations with respect to their period of training/work experience abroad.

During the period abroad:

  • The trainee is asked to keep a journal to reflect on their learning progress.
  • The employer will provide a traineeship certificate.

After the period abroad:

  • The employer will provide a traineeship certificate.

Insurance

To be eligible for Erasmus+ funding, before you start your traineeship, you will need to have liability insurance and accident or workers’ compensation insurance:

  • Liability insurance
    This covers any damage you might cause during your stay abroad. Your employer has to ensure that, as a trainee, you are cover by their liability policy (whether you are at work or not). Different countries have varying liability insurance arrangements for Erasmus+ trainees, so to avoid the risk of you not being covered by such arrangements, you have to take out your own insurance if this isn’t not covered by your employer. You will also be asked to show proof of your insurance.
  • Accident or workers’ compensation insurance
    You will also need accident or workers’ compensation insurance, that will cover any injury you might have at your workplace. This insurance covers damages to employees resulting from accidents at work. Again, the level of protection offered to trainees varies across the region, so you will have to take out your own accident insurance if you are not covered by your employer’s policy. You will also be asked to show proof of your insurance.

Failure to complete your Erasmus+ traineeship

If you experience problems and wish to withdraw from your Erasmus+ traineeship, you must contact the Global Opportunities Office as soon as possible. Please be aware that if you fail to attend, unless there are exceptional circumstances, you will be liable for a full repayment of the Erasmus+ grant.

Erasmus+ Student Charter

Each Erasmus+ student will be given an Erasmus+ Student Charter by their home university or higher education institution before departing on their study or traineeship period abroad. The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies or for a traineeship.

Erasmus+ Student Charter [PDF 663 KB] 

In particular, the Erasmus+ Student Charter outlines the basic entitlements of the Erasmus+ students, such as free tuition and full recognition of studies or traineeships abroad. The Charter also specifies the main obligations of the Erasmus+ students, providing them with a concise idea of their duties with regard to both their home and host higher education institution/enterprise.

Application

Applications for students graduating in 2018 will open in March/April 2018.

Students have to follow 2 steps before the application deadline in order to be considered:

1) Complete and submit the online application form,

2) Merge the following scanned supporting documents into one single pdf and send this pdf by email (subject line: “Erasmus+ Graduate Traineeship application – First name Surname”) to erasmus@qmul.ac.uk:

  • Curriculum Vitae (CV),
  • Official transcript of records requested through the SEC (MySIS screen shot insufficient). Master students have to submit an official transcript from their Bachelor studies as well,
  • Job description,
  • Confirmation from employer (e.g. letter, contract, scan of email).

Note: Scanned copies of documents with quality resolution (not photographs) are required.

Selection Criteria

Priority will be given to students who will be doing an unpaid traineeship. Priority will also be given to students participating in Erasmus+ for the first time. Incomplete applications will not be considered.

Further selection criteria include:

  • Completeness of application form,
  • Relevance of traineeship to QMUL degree programme,
  • Academic merit,
  • Motivation,
  • CV.

For more information about Erasmus+, please visit the European Commission’s website or the British Council website.

Erasmus+ Student Charter

Each Erasmus+ student will be given an Erasmus+ Student Charter by their home university or higher education institution before departing on their study or traineeship period abroad. The Student Charter highlights the rights and obligations of students participating in Erasmus+. It informs Erasmus+ students about what they are entitled to and what is expected of them during their secondment for studies or for a traineeship.

In particular, the Erasmus+ Student Charter outlines the basic entitlements of the Erasmus+ students, such as free tuition and full recognition of studies or traineeships abroad. The Charter also specifies the main obligations of the Erasmus+ students, providing them with a concise idea of their duties with regard to both their home and host higher education institution/enterprise.

Advice for selected participants

Selected Erasmus+ participants make preparations before departure in order to sort out matters such as accommodation, contract(s), financial budgeting, insurance, paperwork, travel, etc. The following links offer some information and guidance to help participants navigate through these matters:

For more information about Erasmus+, please visit the European Commission’s website or the British Council website.

 

This project has been funded with support from the European Commission (EC). The content of these web pages is the sole responsibility of Queen Mary University of London. The EC cannot be held responsible for any use that may be made of the information contained in these pages.

 

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