The decision to study or work abroad is one of the most important you will make. Not only is it a process of self-discovery but the international element it will add to your degree and career will stay with you for the rest of your life. Study abroad is a once-in-a-lifetime opportunity. It is also an investment.
One of the significant advantages of the Erasmus+ International Credit Mobility (ICM) Programme is the financial assistance it gives you to study abroad.
If you are selected for the programme, you will be given a support grant to help towards the additional costs of going on an exchange. It’s important to note that this is a grant towards your costs: it won’t cover them entirely. You will also get a grant to contribute towards travel.
The grant varies from year to year and it depends on where you are studying. Your Erasmus+ Coordinator will be able to tell you how much your grant will be before you start your placement. Here is a guide to give you some idea of what you should expect to receive:
Erasmus grant payments
(Please note: the grant rates below are for the 2017/18 academic year)
Erasmus+ Tuition fees at host institution (partner HEI)
Erasmus+ Individual support grant
No tuition fees for exchange students
EUR 650 per month of exchange1
Between EUR 360 and EUR 1,1002
1. The individual support grant awarded is a contribution towards (not to cover) your subsistence costs (e.g. accommodation, food, living expenses) during the exchange, as well as for obtaining any required visa and local insurance relative to the country of destination.
2. The travel grant is calculated following the EU Distance Calculator tool on the European Commission’s website. The distance is to be calculated one-way– ie from QMUL to your destination city. This one-off travel grant is intended to contribute towards (not to cover) the total cost of your outward and return journeys.
3. QMUL uses the conversion rate from the day it receives the grants from the UK Erasmus+ National Agency. Any financial transaction fees charged to the participant by the participant’s bank to receive, withdraw or convert the payments into local currency will be paid by the participant and cannot be claimed for reimbursement.
Before you go on your placement, you will have to submit two documents to secure your grant/s. You are also required to complete a BACS form for Finance and a Risk Assessment form for Insurance.
Your grant agreement
Before you go on your placement, you will have to sign a grant agreement with QMUL, formally accepting the grant and acknowledging the obligations you enter into when you accept it. This agreement will be issued by QMUL's Erasmus+ Institutional Coordinator.
Your Learning Agreement
You also need to submit your Learning Agreement (which is linked to your grant agreement) before you begin your placement. This agreement includes your forecasted study plan/ modules and must be approved and signed by all three parties prior to submission (yourself, the host institution and the Erasmus+ Coordinator from your academic department).
If you do not submit these documents before you start your placement, you won’t be eligible for funding.
These are the funding rules of the European Commission.
How the support grant is calculated
The support grant is calculated from the first day you have to attend your place of study or traineeship, including any induction days etc. The end date is the last date you need to be present at your placement. (This is your Erasmus+ period.)
Payment of the grant
The support grant will be converted and paid in Sterling and only into UK bank accounts.
You have to be the account holder: the grant cannot be paid into another person’s account.
The grant is paid in three instalments:
- you will receive the first payment, representing your entire travel grant plus 30 per cent of your support grant, at the start of your Erasmus+ period.
- you will receive the second payment, (representing 50 per cent of your support grant) upon your confirmation of arrival at the host institution
- you will receive the third and final payment (representing the remaining 20 per cent of your support grant) after the end of your Erasmus+ period and upon submission of the online EU survey
QMUL Tuition Fees
If you are an Erasmus+ study student or on Erasmus+ programme and you are spending the whole academic year abroad, you pay a reduced tuition fee to QMUL. For details of QMUL’s tuition fees please view these online here.
For example your QMUL tuition fees in 2017/18 would be:
Full year study placement
50% of the tuition fee
Full year traineeship
50% of the tuition fee
If you are only going abroad for one semester, you only have to pay full fees to QMUL.
Tuition fees at your host university
You will not have to pay any university tuition fees (or fees for registration, examination, laboratory or library access facilities, etc) if you are on an Erasmus+ study placement.
However, you may be charged small fees for costs such as insurance, student union membership or the use of materials (such as photocopying, laboratory supplies etc) on the same basis as local students.
Student Loans and Grants
Tuition and maintenance grants, and student loans
If you are receiving a student loan (e.g. Student Finance England) you should contact them directly to enquire about how studying abroad will affect the amount/s you receive from them. It is recommended you do this in advance of submitting your application so that you are fully informed. You should also ask if you are eligible for any additional funding whilst studying abroad e.g. Travel Grants. Student Finance England provides detailed information about 'Funding for study abroad'.
National grants and loans and the Erasmus+ programme
Your entitlement to any national grants or loans for your study at QMUL must be maintained during your Erasmus+ period abroad. You must not discontinue, interrupt, or reduce your entitlement while you are on your placement and receiving your Erasmus+ grant.
The cost of living varies considerably across the world, not only from country to country but also from one city to another. In many countries, living costs are lower than in the UK, while some may be more expensive.
You will also need to pay for your accommodation, local travel and general living costs, although your Erasmus+ grant will go some way to supplementing these expenses. The Erasmus+ travel grant will also contribute towards your return airfare.
Also, you will likely need to obtain a required visa and to purchase any local insurance required by the host institution/country of destination (the QMUL Travel insurance policy only provides limited cover). These are both considered as costs to be covered by the Erasmus+ support grant as well.
The Student Finance section of the QS website will give you a rough guide to the cost of living in your host country as a student. This useful website endorsed by the British Council provides country-specific information for numerous destinations: https://www.justlanded.com/. Global Graduates also provide useful country information under their Destinations heading.
Your host institution's website might also have some useful information on projected living costs and budgets.
Support for disabled students
If you have any additional needs or will need any extra support on your study placement, you may be eligible for a disability grant to help you take part in the Erasmus+ programme. Please contact us on email@example.com for further information.
The grant helps students with additional needs who wouldn’t be able to take part in Erasmus+ without extra financial support.
The allowances are offered if your additional needs mean that you will face additional costs that would exceed your Erasmus+ mobility grant and that you can’t pay for from another source.
The grant covers your approved actual costs and you will have to provide evidence of these costs: to claim the grant, you will need to submit a statement from your doctor (‘or other authority’) confirming:
- your additional needs
- their severity
- their anticipated impact on your Erasmus+ placement
- what additional requirements and additional costs will need to be met
- a detailed estimate of these anticipated costs.
You must make your application before you start your Erasmus+ placement: you can’t apply for the grant retrospectively.
You must also maintain a full credit load for each term you are on exchange.
We want all of our students to be able to enjoy the international opportunities we offer and get the most out of their Erasmus+ placements.
If you think you might need additional support – of whatever kind – please let us know when you are considering your application, so that we can help you with your options. You can contact our Erasmus Institutional Coordinator [Link to new Contacts page] to discuss your application and your eligibility for the disability grant.
It is also a good idea to discuss what additional support you might need on your Erasmus+ placement with our Disability and Dyslexia Service.
If you think you will need any extra support on the Erasmus+ programme, we strongly recommend that you discuss your application with us as soon as possible and plan ahead: depending on your host university, any adjustments you might need on your placement may take some time to arrange.
This project has been funded with support from the European Commission (EC). The content of these web pages is the sole responsibility of Queen Mary University of London. The EC cannot be held responsible for any use that may be made of the information contained in these pages.