QM Former Staff Association constitution

1 The name of the Association shall be QM Former Staff Association.

2 The aims of the Association shall be:
(a) The promotion of Social and Recreational activities for former staff and their guests.
(b) To maintain contact among former staff members and between them and the College, by newsletters, etc.

3 Membership shall be open to:
(a) All former staff.
(b) Partners of deceased members of the Association.

4 The Executive Committee shall normally be elected annually by the AGM.

5 The Committee shall consist of the following, with the power to co-opt if necessary:
Chairman
Vice-Chairman
Secretary
Treasurer/Social Secretary
Liaison Officer
Three members.

6 The quorum for the Executive Committee meeting shall be four commitee members, including two officers.

7 A General Meeting shall be held annually, at which reports from Officers shall be received, accounts presented and any business of the Association conducted. An Independent Examiner shall be appointed annually to scrutinise the accounts and balance sheet and report thereon. In the event of the Examiner being unable to continue in office, the Committee shall appoint a replacement until the next AGM. Twelve members shall constitute a quorum.

8 The Secretary shall inform every member, in writing, of the date of the Annual General Meeting, enclosing a copy of the Agenda, at least 14 days prior to the meeting.

9 The Secretary shall convene a Special General Meeting at the request of the committee or a letter signed by at least 10 members, defining the specific purpose of the meeting.

10 Guests, and any member of College staff free to do so, may attend activities of the Association and where charges have to be made, eg for tickets and coach seats, guests shall pay at the same rate as members. Guests may also attend general meetings in a non-voting capacity.

11 There shall be a membership joining fee and an annual subscription, which shall be determined from time to time by the membership.

Agreed at the Annual General Meeting of 18 October 2007

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